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Military and Overseas Voter Empowerment Act (“MOVE” Act) Part #2: Creating Absent Voter Ballots That Will Be Sent

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Military and Overseas Voter Empowerment Act (“MOVE” Act) Part #2: Creating Absent Voter Ballots That Will Be Sent - PowerPoint PPT Presentation


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Military and Overseas Voter Empowerment Act (“MOVE” Act) Part #2: Creating Absent Voter Ballots That Will Be Sent By E-mail Or Fax. Bureau of Elections www.Michigan.gov/sos March 2012. Table of Contents. Ballot delivery methods Performing a voter search using Statewide Look-up

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Military and Overseas Voter Empowerment Act (“MOVE” Act)Part #2:Creating Absent Voter Ballots That Will Be Sent By E-mail Or Fax

Bureau of Elections

www.Michigan.gov/sos

March 2012

table of contents
Table of Contents
  • Ballot delivery methods
  • Performing a voter search using Statewide Look-up
  • Creating a ballot, voter signature certificate and voting instructions using the Statewide Look-up
  • Sending a ballot by E-mail or Fax
  • Converting a ballot, voter signature certificate and voting instructions to PDF
  • Printing a copy of the ballot, voter signature certificate and voting instructions
1 ballot delivery methods
1: Ballot Delivery Methods
  • A covered voter may request the delivery of their ballot by postal mail, e-mail or fax.
    • If the voter does not select any of the above delivery methods, send the ballot by regular mail.
    • An AV Application submitted by a covered voter mustbehonored for every election conducted in the voter’s jurisdiction through the endofthecalendaryear.
2 performing a voter search using the statewide look up swl
2: Performing a Voter SearchUsing the Statewide Look-up (SWL)
  • Using your Internet browser go to: https://Webapps.sos.state.mi.us/QVF
    • Enter your pre-assigned user name and password.
    • If you do not have a user name and password or your assigned user name and password are no longer active, immediately contact the QVF Help Desk at 1-800-310-5697 for assistance.
3 creating a ballot voter signature certificate voting instructions
3: Creating a Ballot, Voter Signature Certificate & Voting Instructions
  • The ballot, voter signature certificate and voting instructions are created by clicking on the CreateBallot button in the lower right hand corner of the SWL Voter Details screen. NOTE: The ballot, voting instructions and voter signature certificate are contained within a single document.
4a sending a ballot by e mail
4a: Sending a Ballot by E-mail
  • E-mail - If the voter requests a ballot be sent by e-mail.
    • Send the PDF to the voter’s e-mail address as provided on the AV Application.

NOTE: It is recommended that the voter’s e-mail address be retained in the “Comments” field in the voter’s QVF record.

4b sending a ballot by fax
4b: Sending a Ballot by Fax
  • Fax - If the voter requests a ballot be sent by fax, you must print a copy of the ballot, voter signature certificate and voting instructions. (Refer to “Printing a Copy of the Ballot” on Page 20.)
    • Fax a copy of all three documents to the voter using the fax number provided on the AV Application.
4c sending a ballot by e mail or fax
4c: Sending a Ballot by E-mail or Fax
  • The voted ballot and signed voter signature certificate must be returned bymail!
    • When sending the ballot and related materials, don’t forget to include your name and return mailing address in the communication. (A sample e-mail communication is available on Page 18.)
    • Instruct the voter to enter their name and return mailing address in the upper left-hand corner of the ballot return envelope followed by the words “OFFICIAL ABSENT VOTER’S BALLOT.”
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Enter the voter’s e-mail address

2) Click on Add Attachment

3) Click on Browse

4) Select the PDF file

6) Click on Attach

5) Click on Open

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1) Make sure the PDF of the ballot is attached.

2) Advise the voter that the voted ballot must be returned bymail. Be sure to include your return mailing address.

6 printing a copy of the ballot to fax
6: Printing a Copy of the Ballot to Fax
  • Click on “Create Ballot,” and save the PDF Ballot. Then complete the steps on the next page:
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The following are instructions for the Interactive MOVE Ballot PDF along with examples of the Voting Instructions and Voter Signature Certificate.

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Sample Interactive MOVE Ballot PDF

Highlight Fields can be used to add or remove the highlight on the selection/text boxes

Highlight Fields shown in above example

Write-In Functionality

Write-In names can be entered into the text field

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To make a selection, click on the oval you wish to select.

The MOVE Ballot PDF will not allow you to ‘Overvote’ an office. If you select more than the quantity listed a warning message will appear. You will need to de-select an oval to add the new selection.

To remove a selection, click on the filled oval.

questions please contact the bureau of elections at 1 800 292 5973 or elections@michigan gov

Questions?Please contact the Bureau of Elections at: 1-800-292-5973 or Elections@Michigan.gov