Welcome to the CLU-IN Internet Seminar

1. Welcome to the CLU-IN Internet Seminar NARPM Presents...Planning a Mini NARPM Sponsored by: EPA Office of Superfund Remediation and Technology Innovation Delivered: June 4, 2013, 1:00 PM - 3:00 PM, EDT (17:00-19:00 GMT) Instructors: Elizabeth Coffey, EPA Region 7 (coffey.elizabeth@epa.gov or 913-551-7939) Patricia Bowlin, EPA Region 9 (bowlin.patricia@epa.gov or 415-972-3177) Matthew Jefferson, EPA Region 7 (jefferson.matthew@epa.gov or 913-551-7520) Moderator: Jean Balent, U.S. EPA, Technology Innovation and Field Services Division (balent.jean@epa.gov or 703-603-9924) Visit the Clean Up Information Network online atwww.cluin.org

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3. Housekeeping • Entire broadcast offered live via Adobe Connect • participants can listen and watch as the presenters advance through materials live • Some materials may be available to download in advance, you are recommended to participate live via the online broadcast • Audio is streamed online through by default • Use the speaker icon to control online playback • If on phones: all lines will be globally muted • Q&A – use the Q&A pod to privately submit comments, questions and report technical problems • This event is being recorded and shared via email shortly after live delivery • Archives accessed for free http://cluin.org/live/archive/

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5. How to Start a Mini NARPM Patricia Bowlin, Region 9 RPM Elizabeth Coffey, Region 7 RPM Matthew Jefferson, Region 7 RPM

6. Outline • Introduction • Planning process • Implementation • Presentations

7. INTRODUCTION

8. Goals For This Course • Provide ideas for developing regional NARPM-like training • Assist participants in understanding the details and level of planning required for single or multi-day training events • Identify resources to assist with training development

9. Why Develop a Mini-NARPM? • Greater focus on individual regional needs – by RPMS for RPMs • Network with peers within the region • Meets needs of RPMs and staff that were unable to attend NARPM • Reduced frequency of larger NARPM training program

10. PLANNING PROCESS

11. Preliminary Planning Process • Understand your region’s approval process • Concurrent or parallel discussions with peers and management • Talk to your NARPM representative • Gauge interest of your region • Seek management approval • Consider national and local resources

12. Where to Start?

13. Where to Start? • Informal conversations with peers • Solicit information at staff meetings • Solicit information in other regional forums or training activities • Use available survey tools • Enlist your RSL & STL • Coordination with regional training coordinator and CEC

14. Seek Management Input, Approval, and Support • Discuss the benefits • Education, knowledge sharing, networking, resource identification, current and relevant issues • Discuss potential time commitments • For both management and staff • Discuss potential cost considerations • Will there be any costs associated? • Discuss any potential conflicts or concerns • Program targets, field work season, other training activities, etc.

15. Enlist a Small Development Group • Scale group to the size of your region • Smaller groups preferred to start – can be expanded as regional interest increases • Represents the target audience • Has a current knowledge of regional/national issues • Can be ad hoc or formally identified

16. Training Examples and Ideas • Identify other regional/national examples from which to build • Build upon or use topics from past NARPM sessions • Use NARPM course evaluations • Seek regional NARPM presenters • Identify other regional training sessions • Seek current and relevant needs within your region

17. Other Considerations • Training cycle • Expectations for future training • Availability of instructors/participants • What won’t be covered – Health & Safety? • Will the course be mandatory or strongly encouraged? • Will non-federal partners such as states be invited?

18. Establish a Timeframe for Planning and Implementation • General rule-of-thumb for planning and implementation • At least one month of planning for every day of training (3 day course = 3 months planning) • Regular planning interactions with progress updates • Be flexible with schedules and logistics • Be prepared for last-minute changes to session topics, instructors, and schedule/logistics

19. Resource Identification, Instructors, Transportation, Location… IMPLEMENTATION

20. Resource Identification • Instructors • Training Facility Location and Hours • Transportation, if needed • Access other HQ resources • Meals and breaks (e.g. networking sessions) • Communication methods • Registration and tracking

21. Instructors

22. Training Location • Offsite location • EPA laboratories, warehouses, or other regional training facilities • Nearby federal government conference facilities • http://fedmeetingspace.cfo.gov/ • Local public facility, such as, library or state agency • Private meeting room preferred • Focused learning atmosphere for training • Reserve early and understand the daily hours for access to the facility

23. Transportation • Offsite facility: transportation logistics • Public Transportation (subway, train, bus) • Car pools/van pools • Individual drivers • Buses/vans for site visits • Plan session and any site visit start/end times accordingly • Be aware of people’s schedules

24. HQ Resources • HQ program office staff and contractors • CERCLA Education Center • Contract support available through CEC • ERTP courses, materials or equipment • Special Teams resources • ORD laboratories or courses

25. Potential NARPM & CEC Courses • Active Remedy Management • Advanced Spokesperson and Media Training • Advancing the Virtual Connection: Tools and Strategies for RPMs • Avoiding Pitfalls in Environmental Sampling • Best Management Practices for Site Assessment, Remediation and Greener Cleanups • Best Practices for More Effective Characterization and Remedy Implementation • Environmental Statutes for RPMs • Fundamentals of Incremental Soil Sampling • Groundwater High Resolution Site Characterization • IGCEs for RPMs

26. Potential NARPM & CEC Courses cont. • Incremental Composite Soil Sampling • Leadership, Culture and Performance • Optimization – It’s Not Just for Pump and Treat Anymore • Post Construction Completion • RCRA for RPMs • Removal Process for RPMs/ Using Removal Authority at NPL Sites • Seeing in 3-D: Put on These Glasses for Optimized Cleanups • Stand and Deliver Effective Presentations • Triad Training for Managers • Triad Training for Practitioners

27. OTHER HQ Resources • OSRTI, Technology Innovation and Technical Services Division • Green Remediation • Ecological Revitalization • Optimization • Site Planning Support • Field Service and Sampling • Analytical Services • In Situ support • Cost and performance reporting

28. Other HQ Resources cont. • OSRTI – Assessment and Remediation Division • Community Involvement and Environmental Justice • Superfund Job Training Initiative • Reuse and Redevelopment • Site Assessment and HRS • Five-Year Reviews, Institutional Controls • OSRTI – Resource Management Division • Contracts • CERCLIS, SEMS • Pipeline and Remedial Action Funding

29. Meals and Breaks • Consider meals when looking at multi-day training and off-site facilities • Gauge frequency of breaks based on training program • Cost of food and beverages • Catered/Pre-purchased • Donations • Pot Luck • On your own

30. Communication Methods • How will you offer the training? • In-Person Training • Video Teleconference • Adobe Connect/Microsoft Sharepoint • Conference Calls • Other methods or combinations • How will you advertise the training? • Region-wide Bulletin Board • Division/Branch/Section Flyers • Regular Communications in Staff meetings

31. Registration and Tracking • Trainex • FAITAS (COR CLPs) • Seek management approval for credit • Sign-in sheets for each approved course • Continuing Education Units • Presentation release forms • Course evaluation forms

32. Preparation and Regional Examples Presentations

33. Presentation Preparation • Presenter Guide • Moderator Guide • Speaker Ready Room available on site • Regular Reminders • Audio-Visual Set-Up • Pre-load a computer • Flash Drives • Test equipment offsite/onsite

34. REGIONAL EXAMPLES

35. Region 7 Training Examples • 2011: Gauged RPM interest on a one-day training • 2012: Co-developed joint, three-day training with OSCs (R7 OSCs already had an established annual week-long, in-house training) • 2013: Three day RPM-specific training with resource integration theme

36. Region 7 Training Planning Group • Enlist a small development group • Conduct a brainstorming session and develop training theme • Vote on topics for expansion into courses using 10/4 NARPM style voting • Assign course development responsibility amongst development group team members • Request one participant from each applicable branch • Split course development and logistical duties

37. Region 7 Training Logistics • Annual Training Program • Staff Availability • Hold training during periods of lesser field work • Offsite facility at no cost • Meals • Order-in lunch menus available • Provided breakfast

38. Region 7 Training Communication • Developed a “Save-the-Date” for advertisement in the region and to outside parties

39. Region 7 Training Agenda 2011 • Intro and Ground Rules (light breakfast) • AM Session (Regional Decision Team (RDT), Technical RDT, Vapor Intrusion Update) • Special Accts (HQ Video Conference) • Pizza Lunch Brownbag sessions (5-Yr Review Process, Community Involvement) • PM Session (Admin Record and Record Keeping) • Presentation and Discussion on Policy & Procedures (Dioxin, Parkview Well, NAD) • RPM Needs and Feedback

40. Region 7 Training Agenda 2013 • Regional Association of RPMs (RARPM) • First day open to EPA R7 and states • Technical Exchange – Incremental Soil Sampling for Metals (Region 7 instructors) • EPA ORD and Engineering Tech Support Center Resources (R7 & ORD instructors) • Other Federal Agency Resources (USACE, USGS, Fish & Wildlife Service) • OSRTI Resources (R7 & HQ instructors) • GW High-Resolution Site Characterization (3-hour HQ Training)

41. Region 7 Training Agenda 2013 • Second day, EPA R7 only • AM Session (Superfund Information Systems – My Workplace, LIMS and EQuIS) • PM Session (R7 RPM & OSC Case Studies, PIN Package Process) • Third day, EPA R7 only • AM (Contracts Negotiations Panel, Toxicity – Human Health and Ecological RA Updates, Optimization) • PM (Intro to Environmental Justice, Stakeholder/ Public Coordination at Omaha Lead, Intro to ATSDR) • Municipal Farms Sustainable Reuse Plan & Field Trip (with local Brownfields Coordinators)

42. Region 9 Training Example • NARPM Download approach • Interest in a “NARPM Download” following the May 2011 NARPM • Invited all Region 9 NARPM attendees to a planning meeting (June 2011) • Survey Monkey of R9 NARPM attendees to gauge interest and identify topics (June 2011)

43. Survey Monkey Questions • Are you willing to be a presenter or lead a discussion at the R9 NARPM Training Day? • Are you interested in attending? • What topics are you willing to present or lead a discussion on? • Which days are you available to attend?

44. 2011 Region 9 Superfund Training Day (RARPM) • Initially planned for late July but moved to mid October 2011 • “Save the Date” emails from Deputy Director and NARPM rep • Trainex registration used to plan lunch, transportation, and after hours

45. Trainex Course Page

46. Trainex Registration

47. Trainex Registration Questions • In the text box below please cut and paste or type your answers to the three following questions: • LUNCH: We plan to have a group lunch. Are you willing to contribute $10 toward lunch and snacks for the day? [Yes / No] • TRANSPORTATION: We will arrange rides from the El Cerrito Plaza BART station for those who plan to take BART. We will also help facilitate carpooling. Please indicate if you will need a ride or if you can provide a ride and from what location. [Need ride from (fill in location here) / Can provide ride from (fill in location here) / No ride] • AFTER HOURS: Would you be interested in end of the day BBQ potluck with volleyball? [Yes / No] • Be sure to click the "Register Now" button below when you are done!

48. 2011 Region 9 Superfund Training Day (RARPM) • Development team and presenters include RPMs, CICs, and tech support • Full day of training at Region 9 Lab (offsite) • Networking Coffee and Networking Lunch • Evaluations and Summary Report

49. Region 9 Superfund Training Day • Mining, Vapor Intrusion, Groundwater, Community Involvement, Green Remediation • Mix of case studies and technical presentations • Lots of time for Q&A

50. 2013 Region 9 Superfund Training Day • Showcase R9 presenters from November 2012 NARPM • Initiated by NARPM presenter in late February 2013 • Mini-committee started planning in early March 2013 • 40 attendees for April 24 training (max capacity)