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Virginia 4-H Camping Volunteer Training Modules. MODULE 5: GENERAL POLICIES FOR 4-H CAMP VOLUNTEERS. Developed by Barry A. Garst, Ph.D., Assistant Professor and Extension Specialist 4-H Youth Development, March 2006. How to Use this Information. If you are a 4-H adult volunteer leader :

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virginia 4 h camping volunteer training modules

Virginia 4-H CampingVolunteer Training Modules

MODULE 5: GENERAL POLICIES FOR 4-H CAMP VOLUNTEERS

Developed by Barry A. Garst, Ph.D., Assistant Professor and Extension Specialist

4-H Youth Development, March 2006

slide2
How to Use this Information
  • If you are a 4-H adult volunteer leader:
    • 1. Review the 4-H camp-related information contained in this presentation.
    • 2. Consider the “Discussion Questions” listed on the last page.
    • 3. Contact your local 4-H Extension Agent (or other person responsible for

4-H camping in your county/city) to review this information.

  • If you are a VCE faculty or staff member responsible for 4-H camping in your unit:
    • 1. Review the 4-H camp-related information contained in this presentation.
    • 2. Use this presentation to support your 4-H camp teen/adult volunteer

leader training.

    • 3. Use the “Discussion Questions” listed on the last page as a resource in

reviewing this information with your 4-H camp volunteers.

slide3
Overview
  • Equal opportunity/Affirmative Action
  • “Chain-of-Command” and limits of authority
  • Volunteer conduct and performance evaluation
  • Sexual Harassment
  • Use of 4-H Center facilities
  • Volunteer “down time”
  • Identification system for volunteer staff
slide4
Equal Opportunity
  • Virginia Cooperative Extension and 4-H educational center programs and employment are open to all, regardless of race, sex, disability, age, veteran status, national origin, religion, political affiliation, or sexual orientation.
  • Virginia Cooperative Extension and the 4-H educational centers are equal opportunity/affirmative action employers.
slide5
Chain-of-Command and Limits of Authority
  • All 4-H camp teen and adult volunteers are accountable to the 4-H Extension Agent (or other person responsible for the county/city 4-H camping program) who is serving as 4-H Camp Director.
  • 4-H camp volunteers must follow their 4-H camp position description and other volunteer expectations as defined by their 4-H Extension Agent (or other person responsible for the county/city 4-H camping program).
slide6
Chain-of-Command and Limits of Authority
  • In most instances, the 4-H Extension Agent (or other person responsible for the county/city 4-H camping program) has the final authority to make decisions in the best interest of the county/city 4-H camping program.
  • However, for 4-H camps conducted at a 4-H Center, the 4-H Center’s Program Director and/or Center Director have “care, custody, and control” of the 4-H Center and have the authority to make decisions in the best interest of anyone who is using the facility.
slide7
Chain-of-Command and Limits of Authority
  • Thus, in some situations, there may be some shared decision-making between the 4-H Extension Agent (or other person responsible for the county/city 4-H camping program) and the 4-H Center’s Program Director and/or Center Director.
slide8
Chain-of-Command and Limits of Authority
  • During 4-H camp, teen and adult volunteers should report to their county/city’s 4-H Extension Agent (or other person responsible for the county/city 4-H camping program).
  • Ask your 4-H Extension Agent for specifics regarding your 4-H camp’s chain-of-command. Some Agents have specific reporting structures for 4-H camp.
slide9
Volunteer Conduct and Performance Evaluation
  • 4-H camp volunteers are expected to have the highest standards of personal and professional conduct.
  • As representatives of Virginia Tech, Virginia State University, Virginia Cooperative Extension, 4-H, and the 4-H Centers, 4-H camp volunteers must maintain a high degree of professional behavior at all times while at 4-H camp.
slide10
Volunteer Conduct and Performance Evaluation
  • Virginia 4-H has adopted CHARACTER COUNTS! as the character education program that it teaches to youth and adults working with those youth. The “Six Pillars of Character” are:
    • Trustworthiness
    • Respect
    • Responsibility
    • Fairness
    • Caring
    • Citizenship
slide11
Volunteer Conduct and Performance Evaluation
  • 4-H camp volunteers should strive to demonstrate these pillars of character while working with 4-H campers, other volunteers and staff, and 4-H Center guests.
slide12
Volunteer Conduct and Performance Evaluation
  • It is important for 4-H camp volunteers to read and understand the 4-H Code-of-Conduct, which outlines expected youth conduct . 4-H camp volunteers should enforce the 4-H Code-of-Conduct at all times.
    • See “4-H Code-of-Conduct”
  • Volunteers are expected to read and sign the “Standards of Behavior for 4-H Camp Volunteers,” which outlines expected volunteer conduct.
    • See “Standards of Behavior for 4-H Volunteers”
slide13
Volunteer Conduct and Performance Evaluation
  • 4-H camp volunteer are evaluated by the 4-H Extension Agent (or other person responsible for the county/city 4-H camping program) before and/or during camp. This is called the volunteer performance evaluation process.
  • The purpose of the volunteer performance evaluation process is to help volunteers to be successful and to ensure the a high quality camping program for 4-H youth.
slide14
Sexual Harassment
  • Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, or physical conduct of a sexual nature when:
    • Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or academic status.
    • Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions.
slide15
Sexual Harassment
  • Sexual harassment interferes with an individual's volunteer work and may create an intimidating, hostile, or offensive work environment.
  • Sexual harassment violates Virginia Tech and 4-H Center policy as well as state and federal laws and can result in disciplinary action and dismissal from 4-H camp.
  • Volunteers should be very aware of their words and actions.
slide16
Use of 4-H Center Facilities
  • During Junior 4-H camp, volunteers may be given access to 4-H Center facilities. In some cases, this access is a “fringe benefit” of 4-H camp volunteerism.
  • Contact your 4-H Extension Agent (or other person responsible for your county/city 4-H camping program) for more information regarding access to 4-H Center facilities.
slide17
Use of 4-H Center Facilities
  • For some 4-H Centers, special policies apply.
  • For example, anytime that 4-H camp paid and volunteer staff use a 4-H Center pool, a certified lifeguard must be present at all times, and an appropriate number of lookouts must be out of the water based upon the 4-H Center’s policies and procedures.
slide18
“Down Time” (Time Off)
  • Each 4-H camp teen and adult volunteer should receive 2 hours of “down time” off each day. This should be time when the volunteer is not expected to directly supervise youth.
  • This time may be provided in small or large increments
  • Please talk with your 4-H Extension Agent (or other person responsible for your county/city 4-H camping program) regarding how your “down-time” will be scheduled.
slide19
Identification System
  • Each 4-H Center is required to incorporate an identification system whereby paid and volunteer staff can be easily identified.
  • An identification system is important, as it provides a way that you can be easily identified in an emergency. It also identifies you as someone that a 4-H camper can come to if help is needed.
slide20
Identification System
  • 4-H Centers often use colored lanyards, nametags, t-shirts, or similar identification methods. As a 4-H camp volunteer, you may be required to use one of these methods of identification.
  • Contact your 4-H Extension Agent (or other person responsible for your county/city 4-H camping program) for more information regarding the identification system that will be used during your week of camp.
slide21
Other Important Policies
  • In the next few MODULES, you will learn about other important policies that all 4-H camp volunteers should know, including:
    • Above Suspicion Policy/Modesty guidelines
    • Blood-borne Pathogens Policy
    • Supervision Policies
    • Health Policies
    • Emergency Policies
slide22
Other Important Policies
  • Before 4-H camp begins, you should also discuss with your 4-H Agent (or other person responsible for your county/city 4-H camping program) the specifics regarding the following policies:
    • Use of waterfront (if your 4-H Center has a lake/pond/river)
    • Teen/Adult parties and after-hours get-togethers
    • Food in cabins/lodges
slide23
Discussion Questions
  • How can these policies help you as a 4-H camp volunteer?
  • Do you have any questions regarding the information presented in this module?
  • Identify one thing that you learned from this module that you did not already know.
  • What do you think is the most important thing that should be remembered from this module?
slide24
References
  • Garst, B.A. (2005). Virginia 4-H Camping Handbook. Virginia Cooperative Extension. Publication 388-562.
  • Virginia Tech EOAA Office. (2003). Sexual Harassment Defined.

Retrieved on November 1, 2003 from http://www.eoaa.vt.edu/text_only/shm1_text.htm

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