Completing Reports and Proposals - PowerPoint PPT Presentation

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Completing Reports and Proposals

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  1. Completing Reports and Proposals Business Communication Today 8e

  2. Three-Step Writing Process • Planning • Writing • Completing Business Communication Today 8e

  3. Completion Process • Revising • Producing • Proofreading • Distributing Business Communication Today 8e

  4. Revising Reports and Proposals • Style and tone • Organization • Readability • Content Business Communication Today 8e

  5. Producing Reports and Proposals • Design elements • Report-writing teams • Computer resources • Audience expectations Business Communication Today 8e


  6. Components of Formal Reports • Prefatory parts • Text of the report • Supplementary parts Business Communication Today 8e

  7. Authorization letter Cover page Letter of acceptance Title fly or title page Synopsis/abstract Table of contents Letter of transmittal Executive summary Prefatory Parts Business Communication Today 8e

  8. Text of the Report • Introduction • Body • Closing Business Communication Today 8e

  9. Supplementary Parts • Appendixes • Bibliography • Index Business Communication Today 8e

  10. Cover Title fly Title page Table of contents List of illustrations Proposal request Executive summary Letter of transmittal Components of Formal Proposals Business Communication Today 8e

  11. Text of the Proposal • Introduction • Body • Closing Business Communication Today 8e

  12. Proofreading Reports and Proposals • Inconsistencies • Errors • Missing components Business Communication Today 8e

  13. Distributing Reports and Proposals • Physical • Electronic • Web-based Business Communication Today 8e

  14. Reactions to Reports • Positive response • Half-hearted praise • No action • Serious criticism Business Communication Today 8e

  15. Composing Requests for Proposals • Company background • Project description • Overall requirements • Decision-making criteria • Proposal requirements • Submission/contact information Business Communication Today 8e