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Installation and Environment Overview POM 10-15 Brief. DUSD(I&E) - 24 July 2008. UNITED STATES ARMY Assistant chief of staff, installation management. 7 April 2011. Army Sustainment Requirements & the Facility Sustainment Model (FSM). Mr. Carl Robinson (SRM Program Manager/OACSIM-ODO)

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installation and environment overview pom 10 15 brief

Installation and Environment Overview POM 10-15 Brief

DUSD(I&E) - 24 July 2008

UNITED STATES ARMY Assistant chief of staff, installation management

7 April 2011

Army Sustainment Requirements &

the Facility Sustainment Model (FSM)

Mr. Carl Robinson (SRM Program Manager/OACSIM-ODO)

Mr. Karl Freerks (Project Manager/VISTAtsi)

agenda
Agenda
  • Background
  • Facility Sustainment Model (FSM) Purpose
  • FSM Requirements Development
    • Real Property Inventory
    • Real Property Forecasts
    • Update Unit Costs
    • Requirement Calculation
    • Model Reports
  • Sustainment Funding Process
  • FSM Benefits
background
Background

Former Methods used for Calculating Facility Budgets:

  • Based on Historical Expenditures – not tied to requirements; what was spent in prior year(s) dictated future budgets
  • Backlog of Maintenance & Repair – tied to accumulated “unfunded” requirements; did not include needed repairs that were not yet programmed; did not forecast needs in the future year’s budget; not tied to an execution plan
  • Condition Assessment Systems – tied somewhat to current need; assessment process did produce cost estimates that supported the budget development; no consistent methodology for assessments; no execution plan
  • Percent of Replacement Value – as in “1% of PRV”; based on what was considered affordable; industry ranged from 2 to 4% of PRV for facility investment. Not tied to requirements; only has some value as a metric measure
slide4

Background (cont.)

  • Problem:
    • Historic budget trends have been erratic in some programs
    • Future requirements artificially derived; such as basing them on prior year execution levels
    • No DoD-wide standardization for determining requirements
    • Insufficient data existed to support informed decision making
  • Solution:
    • Models predict future requirements based on known inputs that are specific to a facility category type, service, and location
    • Requirements data is benchmarked, tested, validated, updated
    • Requirements are benchmarked at a level of service that is commensurate with industry standards where applicable; not over or under stated
    • Models support decision makers by putting a “face” on the impact if not funded
slide5

Background (cont.)

  • FSM estimates costs for maintenance activities necessary to keep a typical inventory of facilities in good working order over their expected service lives.
  • FSM includes major repairs, replacement of components, and preventive maintenance such as
    • replacing roofs
    • refinishing of wall surfaces
    • repairing/replacing HVAC
    • replacing tile and carpeting
    • annual recurring tasks
    • similar types of work

Army begins routine use

of OSD FSM in POM 05-09

fsm purposes
FSM Purposes

Requirements Calculation

  • Improve the requirements-generation process for sustaining facilities
  • Provide a standardized tool for assessment of sustainment programs

FSM Requirement Development Process

slide7

OACSIM Systems / Database Interfaces

CLS

ENBOSS

OTO&E data

USAFMSA

DRRS -A

G-3

Translate to Y/Q/N

G-3

ISR

FPS

Equip data

Mission

Unit allowances

LOGSA

SMS

AMC

( RPLANS)

Qual Services

Cost Services

P&E lists

Approved Req’s,

Allowances,

Assets, ASIP

Space planning

criteria

SSC Model

Students by course

ASA(FM)

RPLANS

(System)

PPS

ACTS

BRM

Space planning

criteria

IMAH-PWD

FXM

Models

DCAM

G-1

ATRRS

Population

By location

Real property

assets

Installation

Site list

Army School data

ASIP

DAIM-ODP

Derivative UICs

Unit Strengths

Valid

UIC’s

G-3

TAADS

Official

Installation/

Site list

Q-ratings

Station Codes

IFS/

PRIDE

ARLOC

OSD

FSM/FMM/FOM

G-3

IEIS

GIS

AC transient training &

Range management

RFMSS

G-3

Geospatial data

Official UIC’s &

Derivative home station

HOMES

Property

assets

G-3

SORTS

1391

Processor

OSD

FAD

TO&Es,TDA,TDA AUG

Parent UICs & Strength

Housing

G-3

SAMAS

Related CIPR

HQIIS

DEERS

Surrounding population

G-1

CAPCES

Federal

RP Profile

e-MILPO

RC derivative location

and strength

Rental data

G-1

Envir data

AEP

Real property Assets

(land & out grants)

Land use &

assets

RFMIS

TESS/

TROUPERS

RC

RC / Guard transient training

REMIS

Ranges

FRP

-HQEIS

USACE

Installation Tenants

USACE

G-3

Demolition

fsm requirements development
FSM Requirements Development
  • End-of-Year Real Property Inventory (RPI) serves as the baseline for future sustainment requirements and becomes a part of the OSD Facility Assessment Database of record
  • Forecasts adjusts the RPI to account for anticipated changes in the future years
    • New Construction
    • Disposal/Demolition
    • Transfer Funding
    • Site Closings
slide10

Slide 10

Major RPI Tables Used in FSM

  • Site Info (e.g. location)
  • Interest Code (e.g. owned or leased)
  • Command Claimant
  • Operational Status (e.g. excess or active)
  • Historical Status

Real Property Asset Table

1

Associated

Via RPUID

1

  • Construction Type (P, S, T, R)
  • Modernization Funding (Org & Source)

RPA Facility Table

1

Associated

Via RPUID

Many

  • Current Use CATCODE/FAC
  • Quantity UM
  • Quantity Size
  • Size Certification Code (A, B, C, Z)
  • Reimbursable Support Code (ARNG)
  • Sustainment Funding (Org & Source)
  • Operation Funding (Org & Source)

RPA Use Table

RPA Use Table

RPA Use Table

A = Size is under the FAC Upper Limit

B = Size was over FAC Upper Limit, but was reset to default

C = Size is over FAC Upper Limit, but is correct as-is

Z = UM is a secondary or tertiary UM for the FAC

slide11

Slide 11

Major Forecast Tables Used in FSM

  • Site Info (e.g. location)
  • Construction Year
  • Current Use FAC
  • Quantity UM
  • Quantity Size
  • Sustainment Funding (Org & Source)
  • Modernization Funding (Org & Source)
  • Operation Funding (Org & Source)

New Construction

  • RPUID
  • Disposal Year
  • Disposal Method (e.g. demo, DoD transfer)

Facility Disposal

1

Associated

Via Record ID

For DoD Transfers

1

  • Sustainment Funding (Org & Source)
  • Modernization Funding (Org & Source)
  • Operation Funding (Org & Source)

Transfer Funding

slide12

Operations & Training

Medical

Classrooms

Outdoor Training

Fueling Facilities

Pathology Labs

Dental Clinics

Medical Storage

Airfield

Waterfront-Port

Communication

Hospitals

Medical Centers

Walk-in Clinics

Maintenance & Production

Administrative

Commo Equip

Support Equip

Weapons

Print Plants

Headquarters

Outdoor Signs

Aircraft

Ships

Vehicles

Office Space

Computer Center

Research Library

Research & Development

Housing & Community

Medical Labs

Space Labs

Electronics Labs

Fire & Police Sta

Service Facilities

Recreation

Physics Labs

Biology Labs

Chemistry Labs

Family Housing

Dormitories

Dining Facilities

Supply & Storage

Utilities & Grounds

Controlled Humid

Hazardous Mat’l

Open Storage

Roads & Parking

Storm Drainage

Dams & Bridges

Bulk Fuels

Gen Warehouse

Cold Storage

Electrical Power

Central Heat/Cool

Water & Sewage

Land

FSM RequirementsDevelopment

447 Facility Analysis Categories in 9 Broad Classes

Just a very few example facility types are shown here.

sustainment requirements using the facility sustainment model

Facility

Type

Sustain

Unit Cost

Inflation

Factor

Sustain

Adj

Factor

Sustainment RequirementsUsing the Facility Sustainment Model

Projected

Real Property

Inventory by

Facility Type *

FY13

Army

Sustainment

RQMT ($)

Location

Adj

Factor

x

=

x

x

x

x

FAC 1xx

FAC 2xx

FAC 3xx …

FAC 9xx

Installation 1

Installation 2

Installation xx

Sustainment Unit Cost Factor

From commercial published sources and Service validated factors

Location Factor

Recognizes local labor and material costs

  • Army Real Property Inventory -
  • Identified by Organization and Funding Source
  • Adjusted for inaccurate data
  • Excludes leased, and privately owned facilities
  • Projected for construction, acquisitions and disposals

Sustainment Adjustment Factor

100% required facilities

75% BRAC closure within 2 years

15% Excess

0% closed and disposed facilities

* Facility Types  447 Facility Analysis Categories (FACs)

slide15

Sustainment Unit Costs

  • Sustainment Unit Costs are derived using:
    • Commercial cost benchmarks (Whitestone, RS Means)
    • Service validated cost factors (when commercial factors not available)
    • Adjustments to cost factors for similar facilities
  • Sustainment Unit costs include:
    • Regularly scheduled adjustments and inspections
    • Preventive maintenance
    • Emergency response and service calls for minor repairs
    • Major repairs/replacement of facility components expected during the service life (e.g.., roofs, heating & cooling systems, tile and carpet)
  • Sustainment Unit Costs are reviewed annually by Facility Sustainment Panel comprised of representation from Military Services and DoD Agencies
sustainment adjustment factor
Sustainment Adjustment Factor
  • Example: An Installation on the BRAC list is scheduled for closure in FY11.
    • In FY10- sustainment requirement reduced to 75%
    • In FY12- sustainment requirement reduced to 15% (year after closure)
    • After disposal- sustainment requirement reduced to 0
  • 75% accounts for reduced sustainment expenditures in anticipation of reduced operations and anticipated closing
  • 15% accounts for minimal sustainment for asset protection, and safety requirements
sustainment requirements calculation example vehicle maintenance shop

2.98

$/SF

1.093

0.75

Sustainment RequirementsCalculation ExampleVehicle Maintenance Shop

Inflation

FY10 to FY13

43,000 SF

FY13

Army

Sustainment

RQMT ($)

Adjusted for BRAC closure

x

=

x

x

x

x

0.90

FAC 1xx

FAC 2xx

FAC 3xx …

FAC 9xx

Installation 1

Installation 2

Installation xx

Sustainment Cost Factor

Veh Maint Shop

From commercial published sources and Service validated factors

Location Factor

Ft Monroe, VA

  • Vehicle Maint Shop -

Sustainment Adjustment Factor

100% required facilities

75% BRAC closure within 2 years

15% Excess

0% closed and disposed facilities

slide19

Slide 19

FSM Adjustments

  • ADJUSTMENTS TO STARTING INVENTORY:
  • Facilities Disposed Of Already:
    • Removed from the database
    • Generate zero requirements
    • Identified by Operational Status Code
  • Non Component-Funded Facilities:
    • Sorted to Other Organization or Fund Source
    • Generate zero requirements for the Components
    • Identified by Sustainment Organization or Fund Source
  • Facilities Closed Already:
    • Supported Asset size set to zero
    • Generate zero requirements
    • Identified by Operational Status Code
  • Facilities Excess Already:
    • Supported Asset size set to 15%
    • Generate 15% requirements
    • Identified by Operational Status Code
slide20

Slide 20

FSM Adjustments (cont.)

  • ADJUSTMENTS TO FORECASTED INVENTORY:
  • Facilities Disposed Of In The Future:
    • Supported Asset size set to zero in the year following disposal
    • Generate zero requirements in the year following disposal
    • Identified by Disposal Forecasts
  • Facilities Closed In The Future:
    • Supported Asset size reduced to 75% (closure year and previous year) then 15% (year after closure and beyond)
    • Generate reduced requirements
    • Identified by Forecasts Site Closure Profile
slide21

Real Property Inventory

(RPI)

From Facility Sustainment Model

ACSIM (FSM)

OSD

FSM Requirements Development

From Garrison

On-HandFacilities

ProjectedFacilities

POM Process

SustainmentRequirements:- Each Facility Type- Each Installation- Current Year & POM Years

AreaCost Factors

SustainmentCost Factors

From OSD

slide22

MODEL REPORTS

YEAR

FY13-17

Funding

Organizations

FACILITY GROUP

Army Active

Army NG

Army Reserve

Air Force Active

Air Force NG

Air Force Reserve

Navy Active

Navy Reserve

Marine Active

Marine Reserve

Dependant Schools

Defense Logistics

Commissaries

Medical Activity

Other (i.e. Privately Owned)

Category Group

Basic Category

Facility Class

Facility Analysis Category

Funding Source

O&M

Working Capital

Procurement

Family House

RDT&E

Non-Appropriated

Level of Detail

Organization

Major Command

Location

Facility Record

migration out of sustainment
Migration out of Sustainment

MIGRATION FROM SUSTAINMENT TO RESTORATION AND MODERNIZATION

fsm benefits
FSM Benefits
  • Objective: eliminated budgets based on hunches or past execution
  • Standardizing: based on industry standards
  • Forecasted at proper levels: account for changes in assets
  • Repeatable: no matter who does the costing; same answer
  • Auditable: input is validated; model development documented
  • Improvable: platforms that can be made better; more accurate with user input
slide26
QUESTIONS?

Mr. Carl Robinson, SRM Program Manager

OACSIM-ODO; (703) 604-2438

carl.j.robinson@us.army.mil

Mr. Karl Freerks, Project Manager

VISTAtsi, Inc; (703) 561-4176

karl.freerks@vistatsi.com