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Exchange Migrations using E-Mail Archiving as an Enabler. David Trevallion Messaging Team Lead Capita Group PLC. Agenda. Quick Introduction Archive Solutions – What’s Out there Business Goals The Problem we had What we used Compliance Questions ?. Introduction. Who am I ?

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exchange migrations using e mail archiving as an enabler

Exchange Migrations using E-Mail Archiving as an Enabler

David Trevallion

Messaging Team Lead

Capita Group PLC

agenda
Agenda
  • Quick Introduction
  • Archive Solutions – What’s Out there
  • Business Goals
  • The Problem we had
  • What we used
  • Compliance
  • Questions?
introduction
Introduction
  • Who am I ?
    • David Trevallion
    • In the IT Industry for 14 years
    • Exchange since 5.0
    • Archiving since 2000
    • With Capita since 2003
  • Session Aims
    • Using Archiving to remove some of the pain with migrations
    • Using Archiving to control mailbox sizes
    • Using Archiving as part of an email compliance solution
    • Present based mainly on our experiences at Capita
archive solutions
Archive Solutions
  • What’s out there
    • Lots to choose from
    • Define your requirements
    • Look to the market
  • What did we use?
    • Looked at 8 products in total
    • Zantaz - Exchange Archive Solution for Exchange
    • May not be what you need but session aims should be achievable with them all
business goals
Business Goals
  • Key Driver – Compliance
    • No evidential chains
    • Mail not being removed from mailboxes in line with contractual / regulatory requirements
    • Different compliance around the various Capita Businesses
    • Not everyone needs compliance
  • Reduce Operational Costs
  • Allow users to retain older messages with out having lots of “Expensive Exchange Storage”
  • Simple and Easy to use for users
  • Enforce the removal of aged messages inline with company policy
our problem

Slow & Over Utilised WAN Links

27,000 Users

23 Sites

30 Servers

MinimalUserImpact

Large Mailbox and Public Folder Stores

Mailbox moves over WAN Slow

Aggressive Consolidation Timescales

Slow Backup & Restores

Our Problem
what we used zantaz eas

User clicks

on shortcut

Item returned

Compressed by 50%

Access Server

Index

Database

Search

Catalogue

DocumentStore

What we Used – Zantaz EAS

Email/File/SharePoint Servers & Personal Archives

Outlook/OWA

& Windows Clients

  • Easy to scale
    • IIS Web FarmsParent / Child Archive Servers
  • Low impact on network
    • Compression
  • Fast archive rates
    • Multi threaded
  • Secure Access
    • Respects MAPI Permissions
    • User does not access Document Store

IIS acts as a proxy between users and the archive.

Retrieval does NOT involve the EAS Archive Engine!

demo time
Demo Time
  • Move Standard Mailbox
  • Enrol Mailbox into EAS
  • Archive Mailbox
  • Test Retrieval & Search
  • Move Mailbox
  • Look at Document Store
  • Compare Mailbox Sizes
  • Compare Move Times
  • Public Folders
compliance
Compliance
  • Compliance Journaling
    • Transparent copy of every message sent and received
    • Users can not change journal message
    • Tamper Proof Evidential Storage (EMC / IBM etc)
    • Envelope Journaling – Why ?
  • Exchange 2003 Journaling
    • Store Level Only
    • Not Very Flexible if not all users need to be compliant
    • Have to enable Envelope Journaling (Exejcfg.exe)
    • Exchange 2003 Envelope Journaling Demo
  • Exchange 2007 Journaling
    • Runs at Hub Transport level (all messages go via HT)
    • Very granular, individual user, groups, everyone etc
    • Exchange 2007 Envelope Journaling Demo
slide10
Q & A

Come and visit the MMMUG stand if you have any questions or contact me via the MMMUG Website

closing
Closing….

Microsoft Messaging & Mobility User Group

MMMUG – www.mmmug.co.uk

Thanks to…

  • Essential Computingwww.essential.co.uk
  • Autonomy Zantazwww.zantaz.com
  • Capitawww.capita.co.uk