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Know Your Rules- Practical MOP. -Rtn. DG Dr.Jayant Kulkarni. Club Constitution & Bylaws. In accordance with SRCC & recommended club Bylaws Amendments- Constitution- COL/Club Club can only amend locality & name of the club –Review & opinion of the DG required

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Know your rules practical mop
Know Your Rules-Practical MOP

-Rtn. DG Dr.Jayant Kulkarni.

Club constitution bylaws
Club Constitution & Bylaws

  • In accordance with SRCC & recommended club Bylaws

  • Amendments-

    Constitution- COL/Club

    Club can only amend locality & name of the

    club –Review & opinion of the DG required

    before sending to RI (COL-2007)

    Bylaws- Club

    10 days’ notice , 2/3rd majority

Circulation of const bylaws
Circulation of Const. & Bylaws

  • The Club Constitution & Bylaws need not be circulated to members every year. A copy must be given to each new member at the time of admission & to all the members whenever any changes are made by way of amendments.

Club constitution bylaws1
Club Constitution & Bylaws

  • Constitution- Club Officers-P,IPP, PE, VPs

    ( Board members)

    Secy, Tr.,SAA (Board members if provided in the bylaws)

  • Rec Club Bylaws- Board Members-

    P, VPs, PE, Secy,Tr, IPP & Directors

    Number of directors

    Quorum- Club- One third

    Board- Majority

    Resolutions- Must be first discussed by the

    board before placing at a regular meeting

Constitutional requirements regarding club bylaws
Constitutional requirements regarding Club Bylaws

The Club Constitution requires that you must mention in your Club Bylaws, the following-

  • Day of the week & time of the regular meeting of the club.

  • The day of the Annual General Meeting which must be held before 31st December.

  • Admission fees & Annual dues

    (No admission Fees for transferring members & Rotaractors getting admitted in two years)

Club bylaws also mention
Club Bylaws also mention –

  • Number of board members & directors to be elected at the election meeting (AGM) of which a notice is required to be given 30 days in advance.

  • Any nominations permitted to be made to the board.

  • Day of the monthly meeting of the Board of Directors.

  • Method of electing members ( Six steps).

    No dues certificate from former club(Constitution)


  • Kinds- Active- only in one club (Community leaders added)

    Honorary- Any no. of clubs.

    No classification,dues,attendance requirements, office

    Active+Hon.-Yes but not same club

    Active + Rotaractor -No

  • Limitation of 10% form same classification not applicable to –TRF Alumni, Transferring members.

  • Follow the method of electing members- No ‘prospective member’


  • Payable-1stJuly,1stJan., Min.10members

    RI($26.00 in 2012-13),COL($1in Jul), Magazine(TR$24/-/RNRs.480/-Annual)

    Dist(Rs.300/- Annual).

    Prorated RI- 1/12th of annual for full month of new membership with SAdues

  • Rotarian’s failure to pay for 30 days after prescribed time-10 days’ notice in writing by secy-termination at board’s discretion.


  • Requirement-50% semiannually, 30% in home club (AGs exempt)

  • Make-up- 14 days before/after(no restriction if travelling abroad) Not in a club from which terminated Club’s service project-if authorized by the board

  • Excuse-good & sufficient reason, 85 years’rule- only for those above 65.Member out of town-leave only upto 1yr

  • Termination-Not automatic

Important in club admistration
Important in Club Admistration.

  • Cancellation of meeting for commonly recognized holiday

  • President to continue till a qualified successor takes over

  • Member can be suspended during termination proceedings

  • Club website to have link to RI website

  • Club can suggest only one of it’s own members for DGN

  • Only clubs at least 1 yr old on 1st Jul can give concurrence to DGN challenge

Annual elections
Annual Elections

  • Voting at the AGM

  • Invite nominations at a meeting 1 month earlier- nominating committee/members

  • SAA elected by elected board at a meeting within one week after election

Club resolutions
Club Resolutions

  • DG Nominating committee member

  • DGN

  • GSE Team leader

  • IYE candidate-sponsoring & hosting

  • For consideration at the dist. conf.

  • Electors, Delegates at dist. conference & convention (only Board)-Credential forms to be signed by President & Secretary.

    All resolutions to be passed by the board before placing before the club

Some rotary policies
Some Rotary Policies

  • Partnering with other organizations- with identifiable framework & recognition to Rotary

  • Joint meetings with other service clubs-only on specific occasions

  • Other Rotary clubs- Co-operate for activities but not to establish an association

  • Commercializing/Telemarketing-No. OD, Dist. directory, Club roster for private circulation only. No commercial use.