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Principle Investigator Transfers

Principle Investigator Transfers. (To / From NC State University). PIs Transferring from NC State. College / Department Responsibilities C&G Oversight SPARCS Oversight. College / Department Responsibilities. Alert SPARCS and C&G as soon as you hear a PI is leaving - CRUCIAL

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Principle Investigator Transfers

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  1. Principle Investigator Transfers (To / From NC State University)

  2. PIs Transferring from NC State • College / Department Responsibilities • C&G Oversight • SPARCS Oversight

  3. College / Department Responsibilities • Alert SPARCS and C&G as soon as you hear a PI is leaving - CRUCIAL • Provide a firm termination/effective date • Provide equipment report • If equipment is to be transferred, get written approval and provide written equip. inventory • Remind PI to provide technical report to agency, with copy to SPARCS

  4. College / Department Responsibilities, cont. • Provide project(s) disposition info: • Terminated, transferred, change in PI, subcontracted, etc. • Ask PI for a letter of resignation • Get a written approval of transfer from Dept. Head and Dean • Complete close-out documentation and submit to C&G

  5. C&G Oversight • Closeout of all accounts • Financial/equipment reports • Invoicing • All other closeout documentation

  6. SPARCS Oversight • Query current active and pending projects in RADAR • Prepare disposition spreadsheet • Arrange a meeting w/ C&G and college/dept. personnel to discuss disposition • Contact agency / new institution personnel

  7. SPARCS Oversight, cont. • Work w/ college to prepare/submit formal request for transfer of project, if applicable • Prepare letter of relinquishment, if applicable • Communicate disposition info to appropriate Team in SPARCS for termination/subcontract issues • RADAR withdrawal of pending projects • Notify OTT, if applicable

  8. PIs Transferring to NC State • College / Department Responsibilities • SPARCS Oversight

  9. College / Department Responsibilities • Alert SPARCS as soon as you hear of a new PI transferring to university – give effective date • Provide contact info to SPARCS for agency/other institution • Agency name, award #, budget period, Grants / Program / Officer • Institution contacts @ Dept. & Spons. Progr. levels

  10. College / Department Responsibilities, cont. • Once other institution has gotten approval for transfer and provided letter of relinquishment, prepare/submit proposal in PINS • Get approval and submit any needed PARS for subcontracts

  11. SPARCS Oversight • Provide “heads-up” of transfer to C&G and appropriate SPARCS personnel • Meet with college/dept. personnel to discuss potential incoming projects • Plan for any special needs – pre award accts., etc. • Receive relinquishment letter and provide notifications to college/C&G • Liaison to agency and institution – initiate communications

  12. I’m not the Terminator . . . . . . I’m the Facilitator! http://www.ncsu.edu/sparcs/policy/

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