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Governance Council Meeting

Governance Council Meeting. January 12, 2017. Agenda. Roadmap and O verview : Cheryl Reardon Year of Innovation : Cheryl Reardon HR IT T ransition : Dave Ambrisco and Suzanne Malo HR as an Independent O rganization : Sharon Beck and Rebecca Olson Committee P rogress : Sue Sager

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Governance Council Meeting

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  1. Governance Council Meeting January 12, 2017

  2. Agenda • Roadmap and Overview: Cheryl Reardon • Year of Innovation: Cheryl Reardon • HR IT Transition: Dave Ambrisco and Suzanne Malo • HR as an Independent Organization: Sharon Beck and Rebecca Olson • Committee Progress: Sue Sager • Executive Council and Subcommittees: Cheryl Reardon • Communications: Sue Sager and Lin Larson • Upcoming Gov. Council Meetings: Cheryl Reardon

  3. New Chapters that Unlock Human Potential • UI Strategic Plan 2016-2021: “Building on a remarkable legacy, the people of the UI are crafting new chapters of exploration, discovery, creation, and engagement.” • Talent@Iowa: Implement high impact HR practices • Working@Iowa: Identify strengths and opportunities to improve work culture Employee experience Employee Engagement

  4. Year of HR Innovation 2017 A Culture of Innovation Creative Generate Ideas Share Best Practices Foster strategic problem solving Methodology HR Community receives: 2 questions per month Qualtrics Survey Connect ideas to Talent@Iowa Teams Monthly Theme Examples Working@Iowa HR vision Branding/social media Talent Pipelines Diversity

  5. IT Transition Advisory Committee Members: • Sandy Gerard • Lee Carmen • Jennifer Modestou Charge: • Provide campus view of transition to technical team • Be the campus voice: provide feedback, discuss impact • Review and provide input on: • IT Governance Council charter • Transition MOU

  6. IT Transition Advisory Committee Objectives: • Positive campus view of transition • Seamless experience for campus customers • Improved processes and prioritization • Engaged and creative IMHR staff • Smooth employee transitions • Cultural assimilation • Clear communication

  7. IT Transition Advisory Committee Key elements: • Shared reports to UIHR and central IT • No physical moves for IMHR staff • Reduced redundancy • Better back up • Data confidentiality maintained • Service excellence

  8. IT Transition Advisory Committee Timeline: • First quarter 2017: Continue to gather campus input and share info with respective groups • April/May: Begin transition process • June: Implement recommendations • July: Complete transition • August: Seek campus feedback on transition

  9. HR Independent Org Committee Co-chairs: • Sharon Beck, Office of the President • Rebecca Olson, University Human Resources Members • Terri Hein • Karen Shemanski • Sarah Tallman • Dick See • Joshua Anderson • Nate Robinson

  10. HR Independent Org Committee Charge: Execute all aspects of the transition of the human resources department to an independent organization reporting to the Office of the President

  11. HR Independent Org Committee Timeline: • Completed: Identified changes required during reorganization; established new org number for HR: 07 • January 2017: Gathering accounting systems and IT input • February: Phase 1—Recommend required changes • April: Phase 2—Update Operations Manual and take other transition steps • May: Phase 3—Implement recommendations

  12. HR Independent Org Committee Priorities: Assess current accounting structure and propose future structure • First and foremost: Don’t break anything • Simplicity • Ability to easily produce and easy to understand reporting • Accountability

  13. HR Independent Org Committee Committee structure change: Split into advisory and technical committees to best utilize time and talent of committee members • Advisory committee: Provide input and feedback to technical committee • Technical committee: Focus on technical aspects of the transition and provide subject matter expertise

  14. Phase One Committee Progress Governance Council Immigration FMLA IT Transition HR Independent Org

  15. Governance Council Subcommittees 1. Create an HR decision-making framework: Identify categories of decisions and empower distributed HR leaders Co-chairs: Jamie Jorgensen, Jan Waterhouse Members: Suzanne Hilleman, Jennifer Modestou, Rachel Napoli, Kevin Ward, Jana Wessels 2. Establish an HR roundtable: Develop a forum for sharing ideas and creating professional networks Members: Angie Johnson, Kevin Ward

  16. Phase Two Committee Preparation Committee co-chair meetings begin toward the end of January

  17. Talent@Iowa Communications Website: Online at hr.uiowa.edu/talent Progress updates: Specs for “infographics” developed; design work under way Toolkits: Messages, templates, other resources for committees in development Campus communications: Developing regular success stories with Strategic Communication

  18. Upcoming meetings Thursday, February 9, 11:00 AM – noon UCC Board Room Proposed agenda: • Payroll update • Phase Two rollout update • Governance Council subcommittees update

  19. Governance Council Meetings *Date rescheduled for HR conference Executive Committee meetings Wednesdays, 1 p.m., 121A USB

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