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Understanding COD: Your Guide to Federal Student Aid Data Processing

This guide explains the Common Origination and Disbursement (COD) system used by the U.S. Department of Education to process student award data, including Pell Grants, Direct Loans, and various other federal student aid programs. It details how award data is transmitted, who should utilize the COD system, and where to find help resources and support. Financial aid officers, business offices, and servicers will find essential information on using COD effectively to streamline student aid processes and ensure successful disbursement of funds.

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Understanding COD: Your Guide to Federal Student Aid Data Processing

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  1. Session FF-12 COD Basics Wood Mason U.S. Department of Education

  2. What is COD? • Federal Student Aid’s system for processing student award data for.. • Pell Grants • ACG/National SMART Grants • TEACH Grants • Direct Loans • It’s a web site • It’s your lifeline to successful processing

  3. How is it populated? • Student award data transmitted via Common Record (Document) as a “batch” by school or school’s 3rd Party Servicer • Submitted online individually by user at www.cod.ed.gov

  4. Common Record “Data Blocks” Common Record Entity Information Response Person Response Award Response Disbursement Response

  5. Who should use it? • Financial Aid Officers/staff • Business Office/staff • Servicers/Corporate processors

  6. Will I. Tell 098765432 08/08/1991

  7. Will I. Tell 098765432 08/08/1991 Will I. Tell 098765432 08/08/1991

  8. 60-day window for date range searches

  9. xxxxx0987

  10. Where do I get help? • COD Technical Reference • FSAdownload.ed.gov • COD CBT • Your COD Customer Service Representative (CSR) • Your Direct Loan Servicing Center CSR

  11. Where do I get help? • Direct Loan Website • IFAP • Direct Loan Bulletins • Dear Colleague Letters • Electronic Announcements • FSA Student Aid Handbook

  12. Contact Information • I appreciate your feedback and comments. I can be reached at: • Phone: 404/562-6270 • Email: wood.mason@ed.gov

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