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Module N° 8 SSP implementation plan

Revision N° 5. ICAO State Safety Programme (SSP) Implementation Course. 25/02/10. Module N° 8 SSP implementation plan. SSP – A structured approach. Module 8 SSP implementation plan. Module 8 SSP implementation plan. Module 7 SSP training programme. Module 4 ICAO SSP framework.

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Module N° 8 SSP implementation plan

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  1. Revision N° 5 ICAO State Safety Programme (SSP) Implementation Course 25/02/10 Module N° 8 SSP implementation plan

  2. SSP – A structured approach Module 8 SSP implementation plan Module 8 SSP implementation plan Module 7 SSP training programme Module 4 ICAO SSP framework Module 5 ALoS related to an SSP Module 6 Prescription / Performance Module 2 Basic safety management concepts Module 3 ICAO SARPs related to safety management Module 1Introduction to the SSP implementation course

  3. Objective • At the end of this module, participants will be able to develop a draft SSP implementation plan, based on the results of a gap analysis using the different elements from the ICAO SSP framework

  4. Contents • SSP – Two considerations • SSP gap analysis • SSP implementation plan • SSP phased approach • The three phases of the SSP implementation plan • SSP implementation – Summary • Questions and answers • Points to remember • Exercise N° 3 – Development of a draft SSP implementation plan

  5. SSP – Two considerations • The implementation of an SSP is commensurate with the size and complexity of the State’s aviation system • It may require coordination among multiple authorities responsible for individual element functions in the State

  6. State – Wearing two hats? • When the State is responsible for the provision of specific services (e.g. aerodromes, air navigation services, etc.) the organization providing the service should develop and implement an SMS

  7. SSP gap analysis • The gap analysis allows the State to assess the existence and maturity within the State of the elements of an SSP Guidance in Appendix 3 to Chapter 11 of the SMM • Once the gap analysis is completed and documented, the components/elements identified as missing or deficient will form, together with those already existing or effective, the basis of the SSP implementation plan

  8. SSP implementation plan • A “flight plan” that guides the development of the SSP • The plan allows States to • identify those tasks underlying the strategy leading to the implementation of the SSP • coordinate the activities by the various State aviation organizations under the SSP in support of the implementation plan

  9. Why a phased approach to SSP? • To manage the workload associated with the implementation of the SSP • To prevent the “compliance by ticking boxes” • Three implementation phases are proposed based on • the results of the gap analysis • the sequential application of the different components and elements of the SSP framework

  10. The SSP framework in a phased approach • State safety policy and objectives • 1.1 State safety legislative framework • 1.2 State safety responsibilities and accountabilities • 1.3 Accident and incident investigation • 1.4 Enforcement policy • State safety risk management • 2.1 Safety requirements for service providers SMS • 2.2 Agreement on service providers safety performance • State safety assurance • 3.1 Safety oversight • 3.2 Safety data collection, analysis and exchange • 3.3 Safety data driven targeting of oversight on areas of greater concern or need • State safety promotion • 4.1 Internal training, communication and dissemination of safety information • 4.2 External training, communication and dissemination of safety information

  11. SSP implementation plan – Phase I Initial SSP • Plan and draft • State Safety Policy • SSP implementation team • Assign responsibilities … • Coordination with other…

  12. SSP implementation plan – Phase I 1. Establishment of the SSP implementation team Element 1.2 (Module 4) 2. Analysis and, if necessary, proposal of amendment to the national safety legislative framework and applicable supporting regulations Element 1.1 (Module 4) 3. Analysis and, if necessary, proposal of amendment to the enforcement policy to include provisions for service providers operating under an SMS environment Element 1.4 (Module 4) Development, proposal of approval, and communication of a State safety policy Elements 1.2 and 4.1 (Module 4)

  13. SSP implementation plan – Phase I 5. Definition and documentation of requirements, responsibilities and accountabilities regarding the SSP Elements 1.2 and 3.2 (Module 4) Identification of the Accountable Person for the State SSP Element 1.2 (Module 4) 7. Establishment, if necessary, an independent accident and incident investigation process Element 1.3 (Module 4) Communication of the launching of the SSP implementation project and introduction to SSP concepts to all relevant staff Element 4.1 (Modules 4 and 7)

  14. SSP implementation plan – Phase I 9. Development of a training programme for all relevant staff on key components of an SSP and SMS Element 4.1 (Module 4) 10. Development of the SMS regulatory framework and supporting advisory circulars Element 2.1 (Module 4) Establishment ofa timeframe to periodically review specific operating regulations Element 2.1 (Module 4) 12. Establishment of the means to communicate the safety related information internally and externally Element 3.2 (Module 4)

  15. SSP implementation plan – Phase I Milestones (examples) Deliverables (examples) • Draft proposal of safety policy • Lines of safety responsibility and accountability defined • Budget for SSP defined • Guidance material on implementation of SMS developed • State safety policy signed by Accountable Person • State safety responsibilities and accountabilities established, documented and published • Budget for SSP approved • SMS guidance material published and distributed to service providers

  16. SSP implementation plan – Phase II Initial SSP • Collect and evaluate • Selection of safety indicators (initial ALoS) • Confidential reporting systems … • Acceptance on service providers ‘SMS … • Inspections, audits, surveys …

  17. SSP implementation plan – Phase II Element 3.2 (Module 5) 1. Establishment of a State hazard reporting system Establishment of a State hazard database Element 3.2 (Module 5) 3. Training to appropriate staff on hazard identification and safety risk management, safety reporting procedures and database management Element 4.1 (Modules 4 and 7) 4. Establishment of mechanisms for the exchange of safety information with service providers and/or other States, as appropriate Element 3.2 (Module 4)

  18. SSP implementation plan – Phase II 5. Initial selection of safety indicators Element 3.2 (Module 5) 6. Initial selection of safety targets Element 3.2 (Module 5) Definition of the values for safety indicators Element 3.2 (Module 5) 8. Definition of the values for safety targets Element 3.2 (Module 5)

  19. SSP implementation plan – Phase II Establishment of the action plans to deliver the safety targets of the initial ALoS of the SSP Element 3.2 (Module 5) 10. Establishment and communication of the initial ALoS of the SSP Element 4.1 and 4.2 (Module 4) 11. Development of procedures to ensure integration of SMS requirements into the service providers activities Element 3.1 (Module 4) 12. Development of controls to ensure the establishment of procedures for hazard identification and safety risk management processes by service providers Element 3.1 (Module 4)

  20. SSP implementation plan – Phase II 13. Establishment of a timeframe for the phased approach of service providers´ SMS Element 2.2 (Module 4) 14. Establishment of the means of communication to support SMS implementation among service providers Element 4.2 (Module 4)

  21. SSP implementation plan – Phase II Milestones (examples) Deliverables (examples) • State safety indicators and safety targets defined • Values for safety indicators and safety targets defined • Exchange safety information with service providers • Training to State technical personnel in hazard identification and safety risk management completed • Information to support SMS implementation among small operators developed • Initial ALoS established • Agreement on service providers’ safety performance signed • Values for safety indicators and safety targets for individual service providers agreed • State mandatory and confidential hazard reporting system in place • Guidance material of SMS distributed to small operators

  22. SSP implementation plan – Phase III Mature SSP • Collect and evaluate (Cont.) • State safety data collection and analysis capabilities • Agreement on safety performance indicators • ALoS with safety measurement +safety performance measurement

  23. SSP implementation plan – Phase III 1. Establishment of a State safety data collection system for high and low consequence outcomes Element 3.2 (Module 4) 2. Establishment of the means to collect information on hazards at an aggregate State level as well as at individual service provider level Element 3.2 (Module 4) 3. Implementation of mechanisms to exchange safety information on low consequence events with service providers and/or other States, as appropriate Element 3.2 (Module 4) 4. Establishment of the procedures for the agreement on safety performance of individual service providers’ SMS Element 2.2 (Module 4)

  24. SSP implementation plan – Phase III First round of agreements upon safety performance indicators and targets for various service providers’ SMS Element 2.2 (Module 4) Establishment of procedures to prioritize inspections, audits and surveys, based on analysis of hazards and safety risks Element 3.3 (Module 4) Establishment and communication of the mature ALoS of the SSP Elements 4.1 and 4.2 (Module 4)

  25. SSP implementation plan – Phase III Milestones (examples) Deliverables (examples) • Information on hazards and safety risks at an aggregate State level as well as individual service provider level collected • Procedures of agreement on service providers’ safety performance completed • Values of safety performance indicators and safety performance targets developed • Hazards and safety risks data storage and processing at State level developed • First cycle of oversight mechanisms on safety risk controls of service providers completed • Mature ALoS established

  26. SSP implementation plan SSP • Additional requirements • During all the implementation phases, the State must determine if additional safety arrangements are required to implement and maintain the organization’s SSP

  27. SSP implementation plan – Summary Timeline PHASE I PHASE II PHASE III Initial SSP Plan and Draft Elements: 1.1, 1.2, 1.3, 1.4, 2.1, 3.2 and 4.1 Initial SSP Collect and evaluate Elements: 2.1, 3.1, 3.2; 4.1 and 4.2 Mature SSP Collect and evaluate Elements: 2.2, 3.2, 3.3 and 4.1 Develop SSP documentation – Element 3.2 Establish means for safety communication – Elements 4.1 and 4.2 Develop and deliver training– Elements 4.1 and 4.2

  28. ICAO SSP Implementation plan Questions and answers

  29. Questions and answers • Q: Explain the need for the SSP gap analysis? • A: ? Slide number:

  30. Questions and answers • Q: Why a phased approach is suggested when implementing an SSP? • A: ? Slide number:

  31. Points to remember • Why a phased approach to SSP • The three implementation phases of the SSP • Deliverables and milestones of the SSP implementation plan

  32. ICAO SSP Implementation plan Exercise N° 3 – Development of a draft SSP implementation plan

  33. Working group activities • Participants will be divided into different groups • A facilitator will be appointed, who will coordinate the discussions and activities of each group • A summary of discussions will be written on electronic forms • A draft report, using the appropriate electronic form, will be prepared for its presentation in the plenary sessions and a member of the group (assisted by the other members of the group) will brief on the results

  34. Working group activities • Objective of the exercise • To develop a draft SSP implementation plan for the State SSP on the basis of the SSP ICAO framework and an SSP gap analysis • Time allocated • 03:00 hours

  35. Working group activities Your task • On the basis of the SSP ICAO framework (Refer to PPT presentations in Modules 4 and 8): • Develop an SSP gap analysis (Complete Table 08-01) • Develop the guidance on the SSP implementation plan (Complete Table 08-02) with the following results • at least four (4) deliverables for each SSP component • at least four (4) milestones for each SSP component

  36. Working group activities Task required • Develop the Gantt chart for the SSP implementation plan (Complete Table 08/03) in a three phased approach taking into consideration the results of the gap analysis and the SSP ICAO framework

  37. Table 08-01 – State safety programme (SSP) gap analysis

  38. Table 08-02 – Guidance on the SSP implementation plan

  39. Table 08-03 – Gantt chart for the SSP implementation plan

  40. Exercise “useful tips” • Elect a facilitator • Start with a general discussion on the objective of the task and the material available for this exercise (no more than 10 minutes) • Select one of the participants of the group for preparing the final report on the laptop • Be prepared to deliver the results of the exercises (in a pen drive) to the course instructor at least five minutes before the time allocated

  41. Module N° 8 SSP implementation plan

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