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Clerks of Court Operations Corporation

Clerks of Court Operations Corporation. Corporation and Council Meetings June 29, 2010. Clerks’ Budget Process. CCOC Presentation for the 2010 FACC Summer Conference. CCOC Overview and Report on Clerk Budget Process. History of the Budget Process (Statutory Changes)

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Clerks of Court Operations Corporation

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  1. Clerks of CourtOperations Corporation Corporation and Council Meetings June 29, 2010

  2. Clerks’ Budget Process CCOC Presentation for the 2010 FACC Summer Conference

  3. CCOC Overview and Report on Clerk Budget Process • History of the Budget Process (Statutory Changes) • CCOC Budget Responsibilities • Future Budget Process

  4. Presentation Overview • Review of Historical Data • Presenter: Greg Cowan • SFY 2009/2010 • Presenter: Greg Cowan • SFY 2010/2011 • Presenters: John Dew and Stacy Butterfield • SFY 2011/2012 • Presenter: Doug Isabelle • Q and A

  5. Budgeted Expenditures and Units The data for CFY 2004-05 through CFY 2008-09 is based on the Certified Article V Budget compiled by the CCOC and included in the annual Legislative Report. The units data for SFY 2009-10 is based on the budgets submitted for October 2009 to June 2010. The units data for SFY 2010-11 is based on the originally submitted budgets for July 2010 to June 2011. The units include new cases, reopenings, and notice of appeals. The budget data for SFY 2009-10 and SFY 2010-11 are the annual budget caps.

  6. Budgeted Unit Costs The formula for these calculations is $/units. The $ used is these calculations are budgeted expenditures and the units are new cases, reopenings, and notice of appeals. The data for CFY 2004-05 through CFY 2008-09 is based on the Certified Article V Budget compiled by the CCOC and included in the annual Legislative Report. The units data for SFY 2009-10 is based on the budgets submitted for October 2009 to June 2010. The units data for SFY 2010-11 is based on the originally submitted budgets for July 2010 to June 2011. The units include new cases, reopenings, and notice of appeals. The budget data for SFY 2009-10 and SFY 2010-11 are the annual budget caps.

  7. SFY 2009/2010 Data Review

  8. SFY 2009/2010 Data Review

  9. SFY 2009/2010 Data Review The budgeted units data for SFY 2009-10 is based on the budgets submitted for October 2009 to June 2010. The 11 months units data is based on data provided in the available Outputs reports. The annualized data is based on the 11 months data plus the average of the 11 months data. The units include new cases, reopenings, and notice of appeals.

  10. SFY 2009/2010 Settle-Up • The Settle-Up Date is August 15 per Council Vote on May 25 • Cell Q26 on the Expenditure and Collections Report Provides the Settle-Up Amount • Remit the Settle-Up on Line 50 of the DOR Website • Please Remit the Settle-Up Dollars Separate from other Remittances

  11. SFY 2010/11 Court-related Budget and Reports Update • Court-Related Legislatively Appropriated Budget • CCOC requested $469 million and $451,380,312 provided • “Continuation Budget” • GAA Estimated Funding- What does that really mean?

  12. SFY 2010/11 Court-related Budget and Reports Update • Allocation Process • The Law provides we allocate quarterly from the Trust Fund (see Ch. 2010-162) • However….how do we expect to allocate? (see June 11, 2010 Letter from Governor’s Office) • When will we get our first allocation of the year.

  13. SFY 2010/11 Court-related Budget and Reports Update • Submitting Revenues and Reporting • Collections due to State (DOR) by 10th instead of 20th(see Ch 2010-162) • CCOC Reporting Form still due the 20th and no change • CCOC Creating Template to help “predict” 4th quarter $

  14. Budget Allocation/Reporting for Foreclosure Recovery Program • Budget Provided by Legislature • Allocation of $3.6 million- NONRECURRING (see Ch 2010-162) • CCOC Allocation Plan provides dollars for 58 Clerks • Allocation Plan subject to revision

  15. Budget Allocation/Reporting for Foreclosure Recovery Program • Distribution Process for $3.6 million • Distributed to Clerks monthly • First distribution for July 2010 process • Dollars sent separately from court-related budget allocation • Clerk should set up separate accounts for these dollars

  16. Budget Allocation/Reporting for Foreclosure Recovery Program • CCOC Policies, Business Rules, and Forms • Clerk can choose to not accept allocation if they don’t want to participate in program • Polices, rules, and forms are still draft • If all cases resolved in office, dollars can be used by other Clerks or sent back to State.

  17. Methodology and Projections for 4th Quarter Allocations • What Do We Know About 4th Quarter Allocation? • Total Statewide Allocation with 4th quarter can be no more than $451,380,312 • If the 4th Quarter Projection provides a Clerk too much then that budget amount authority is reduced in the next SFY (see Ch 2010-162) • Determination of 4th quarter allocation is a two step process

  18. Methodology and Projections for 4th Quarter Allocations Page 1 of 2 • Methodology For 4th Quarter Allocation Determination • Cases projected for first 3 quarters are compared to actual cases. (Count cases using same definition as projected) • A “net” by 10 divisions will be used to determine step one. Eg…no more decrease than “net”

  19. Methodology and Projections for 4th Quarter Allocations Page 2 of 2 • Methodology For 4th Quarter Allocation Determination • Step two…look at history of 4th quarter case counts, look at factors that could impact case counts for upcoming 4th quarter and make a projection. • Calculate “net” plus projection and compare to quarterly allocation amount to determine 4th quarter allocation. • If total over $451,380,312 revise unit costs to get to that amount.

  20. Methodology and Projections for 4th Quarter Allocations • What do our projections show? • A majority of the Clerks may receive less budget authority than GAA allocation (see Draft Estimate) • What can be done?

  21. SFY 2011/2012 Plans • What are the budgetary expectations? • Needs based budget • What more information will need to be collected? • E.g. total health/medical benefits; total FRS, total salaries • Why will information be needed? • Comparison for peer groups • How will information be obtained? • Budget forms amended; and Surveys

  22. SFY 2011/2012 Challenges • Who are “high” costs counties and “low” cost counties? • CCOC work group identified 12 high costs, low costs and avg. cost counties • Based on 2010-2011 GAA court division unit costs • What “units” should be included in costs? • New cases, reopen, appeals, VOP’s, etc. • Case survey preliminary results

  23. SFY 2011/2012 Schedule • What is schedule? • Budget forms and instructions by mid August • Clerk training, August and September • Budgets to CCOC by October 1 • Budgets to Legislature and Governor by December 1

  24. SFY 2011/2012 Schedule • Unit Cost Analysis • Conducted during July, August, and September • Report to CCOC Finance & Budget Committee by October 1, 2010 for budget deliberations • Amend Business Rules/Guidelines • Identify units, June/July • Draft business rules July • Approve rules by CCOC Council early August

  25. Q and A ? For more information, visit www.flccoc.org or contact the CCOC at (850) 386-2223.

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