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System-level and RESA Administrators Functions

System-level and RESA Administrators Functions. Topics. Manually creating new student account Manually creating new teacher account Importing data Viewing system-level reports Creating Super classes Creating and assigning tests at RESA/System-level

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System-level and RESA Administrators Functions

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  1. System-level and RESA Administrators Functions

  2. Topics • Manually creating new student account • Manually creating new teacher account • Importing data • Viewing system-level reports • Creating Super classes • Creating and assigning tests at RESA/System-level • Searching for students, teachers, and/or tests

  3. Creating Student accounts • Select the Students tab

  4. Select Create a new student

  5. Fill in the required information (fields with red check) and any other desired information For the Logon ID, you must use the student’s 10-digit Georgia Test ID Tip: for the Student Identifier, fill in with the same info as used for the Logon ID

  6. Select the school to which the student belongs and then click Submit

  7. Creating Teacher accounts Select the Administration tab

  8. Select Create a new teacher

  9. Fill in the required information … • Note: Passwords for teachers/administrators must be a minimum of 6 characters.

  10. … then select the school to which the teacher/administrator is assigned and click Submit

  11. Importing of Data • Three files needed: student, teacher class • Files need to be in comma or tab delimited format • See OAS Roster Import Guide for specific information on file formats.

  12. Once files are created, select the Administration tab to verify and then import the files

  13. Select Import Center

  14. Select Create new import job

  15. Select the type of file you are importing: Classes, Teachers, or Students; select the File Format (TXT or CSV)

  16. Class file: select Classes, then click Browse

  17. Once the class file has been located and is showing in the Browse box, click Add Class File

  18. Continue with the Teacher file: • Select Teachers and select the file type • Click Browse and find the teacher file to import • Once the teacher file has been located and is showing in the Browse box, click Add Teacher File

  19. Continue with the student file • Select Students and select the file type • Click Browse and find the student file to import • Once the student file has been located and is showing in the Browse box, click Add Student File

  20. With all files selected, click Verify

  21. You will either have a message of true or false

  22. If false, view log to see what caused the problem; then delete the file from the import tool, correct the file, reimport the files, then verify again.

  23. Once files are verified as True, click Schedule

  24. Set the date and time for the import to run and the click OK

  25. Until the import runs, changes can be made to the scheduled date and time. Click on Modify an existing import job to make any needed changes

  26. Click on Edit job if you need to make a change to this schedule; click Delete Job to remove it completely

  27. If you click Edit Job, you will be able to amend files prior to import. If you click Delete Job, you will be asked to confirm that you want to delete the job.

  28. System-level reports • Can see results for a test across the RESA, system, school, or class • Can “drill down” to see an individual student’s results • Can also get a list of all administrators, teachers, and students in a school

  29. Select the Reports tab

  30. From the Report menu, select the category of report you want to view

  31. Select the level at which you want to report and click Next

  32. Select the level of detail needed in the report and click Next

  33. For a list of IDs/passwords for students, teachers, administrators in a school, select Test Status and Information Reporting

  34. Select User Information Log by Location

  35. Select the plus sign beside the name of the RESA

  36. Click on the plus sign beside the name of the school system

  37. Click in the box to the left of the name of the school

  38. Click Next

  39. Click Generate Report

  40. You will see a list of IDs and Passwords for the school you selected

  41. Creating Super Classes A “super class” is defined as a class consisting of all students in a given grade level across a school, system, and/or RESA.

  42. To create a Super Class, select the Classes tab

  43. Select Create a new super class

  44. Fill in the required information; click on the plus sign beside the name of the RESA (if logged in at the RESA level)

  45. Click on the plus sign beside the name of the school system(s)

  46. Click in the box to the left of the name of each school that you want included in the super class; then click Submit

  47. Tests can then be created and assigned to super classes – To create a test, select the Tests tab

  48. Select Create a new test

  49. Fill in required information as well as any other options, then click Submit.

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