Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.
UME Volunteer Policy Part I - Overview University of Maryland Extension programs are open to all citizens without regard to race, color, gender, disability, religion, age, sexual orientation, marital or parental status, or national origin.
IntroductionUniversity of Maryland Extension Volunteer Policy • Required of all UME Volunteers • Provides authorization enabling volunteers to perform services on behalf of UME • Provides liability protection • Does not create an employer/employee relationship
The UME Volunteer Policy4-H Volunteers Impact UME…. • Multiply efforts of the 4-H Program • Expand the organization’s creativity
4-H Volunteers… • Are screened and trained • Are appointed and authorized • Sign an agreement • Complete an application • Are reappointed annually • Are covered by MD Tort Claims Act
Maryland Tort Claims Act (MTCA) • Immunity from Suit for UME Volunteers • Negligence, Ordinary Care & Tort • Scope of Duties (Position Description) • Appointment & Training Procedures • Gross Negligence • Intentional Misconduct or Malice • Invasion of Privacy • Legal Representation 5
Purpose of the Policy • Provides important safeguards for both volunteers and UME/UMCP/UMES • Clarifies roles and expectations of volunteers and UME • Provides a process to match a volunteer’s skills with duties of the position • Defines training opportunities, benefits and recognition
Seven Steps to becoming a UME Volunteer • Position Description • Application • Screening • Appointment • Orientation and Training • Support and Supervision • Evaluation and Recognition
Fitting all of the Pieces Together Volunteer Policy Objectives… Screening • Creating the Position Description • Matching volunteer skills with tasks Application Training Renew Evaluation Support Appointment Job Description Recognition
Documentation • Position Description • Application • Screening • Agreement • Evaluation • Re-Appointment
Position Description • Position Title • Purpose of Position • Major Duties • Qualifications • Location and Tenure • Training • Supervision
Application • Name, address, phone • Title of position • Volunteer and work experience • Interests, hobbies and organizations • References
Screening • Interview • Three References • Can not be related to applicant • Can not be UME employees • Verifies Character and Skills • Criminal Background Check If Required • On-line Sexual Offenders Registry
Acceptance After Screening • Applicant invited to complete agreement • Applicant denied UME Volunteer Status • Applicant on short-term or probationary status
Appointment Agreement • Similar to an employment contract • Responsibilities accepted by volunteer • Training and supervision provided by UME • Conflict of Interest Statement • Confidentiality Statement • Agreement renewal/termination • No employer/employee relationship
Orientation and Training • Welcome to UME, UMCP & UMES • Policies and Procedures • Maryland Tort Claims Act • UME History, Mission & Structure • Sexual Harassment • Drug & Alcohol Abuse • Tobacco & Smoking Policy • Child Protection & Abuse Reporting • HIV/AIDS & Universal Health Care Precautions • Affirmative Action and ADA Policies • Program Forms & Risk Management
Support and Supervision • Support • Training • Resources • Supervision • Extension Educator/Staff • Middle Management Volunteer
Evaluation • Continual Constructive Feedback • Periodic meetings with team • Conversations with recipients • Activity/event evaluation • Self Evaluation • Performance Review • Letter of Recognition for Renewal
Conflict Resolution • Addressed by volunteer’s supervising faculty/staff member • If not resolved the conflict will be addressed by the county extension director/coordinator, State Specialist and Regional Extension Director, or other administrators as needed
Termination • Contracts are terminated on date specified • Contracts are for no longer than 1 year - must be updated annually • Extension faculty can terminate contract at any time • UME Volunteer can terminate agreement at any time
Recognition • Intrinsic • Satisfaction of a job well done • Pride in helping others • Extrinsic • Certificates • Plaques • Honors • Recognition
Agreement Renewal • Mutually Beneficial Experience • Review & Update Position Description • Renewal Agreement • Specific Tasks • Specific Time Period • Additional Training
Quick Review • Purpose of UME Volunteer Policy • Major Components • Tasks and Steps Involved • Application, Screening and Agreement • Orientation, Training and Supervision • Evaluation and Recognition • Agreement Renewal/Termination
Questions? This presentation was originally created by Dan Tabler. It was revised by Dr. Lisa Dennis, 4-H Youth and Adult Leadership Specialist, as well as Amy Rhodes, Sharon Pahlman, and David Gordon 2010.