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KETTLE SEASON 2011. CASCADE DIVISION. 2011 Kettle Season. Corps/Units/Service Extension will be assembling their own Kettle Worker packets again this year. All forms are found available under the R:\General Folder\General Folder\Human Resources Dept \A-Forms to Hire Kettle Workers.

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kettle season 2011

KETTLE SEASON 2011

CASCADE DIVISION

2011 kettle season
2011 Kettle Season
  • Corps/Units/Service Extension will be assembling their own Kettle Worker packets again this year.
  • All forms are found available under the R:\General Folder\General Folder\Human Resources Dept\A-Forms to Hire Kettle Workers
2011 kettle season1
2011 Kettle Season
  • We have an email address set up just for Christmas.
  • CSHR-Christmas 2009@usw.salvationarmy.org
  • Send Christmas Kettle Worker paperwork to DHQ as an email attachment to this email.
  • Employee Names should be in the subject line
  • Do not send paperwork directly to any HR or Payroll employee
2011 kettle season2
2011 Kettle Season
  • Forms for Kettle Workers:
    • Local Files
      • General Safety Rules
      • Anti-Harassment
      • Code of Ethics
      • Reference Forms (2)
      • Interview notes
      • Kettle Worker Application
2011 kettle season3
2011 Kettle Season
  • Forms HR/Payroll need:
    • For DHQ
      • I-9 with photo back-up
      • Background Disclosure and Authorization
      • W-4
2011 kettle season4
2011 Kettle Season
  • Kettle Worker Information
    • Each Kettle Worker should be provided the following information
      • Supervisor’s (Contact) Name
      • Contact Phone Number
      • Location of Corps/Christmas Center
      • Corps Officers’ Name
2011 kettle season5
2011 Kettle Season
  • Report Workplace Accidents
    • To Supervisor within 24 hours
    • Supervisor to SRS within 24 hours
    • 1.888.548.0157
2011 kettle season6
2011 Kettle Season
  • Employment of Minors
    • Oregon
      • Hours of Employment
        • 14 & 15 year olds
        • 16 & 17 year olds
      • Rest Periods
      • Employment Certificate
2011 kettle season7
2011 Kettle Season
  • Employment of Minors
    • Idaho
      • 16-17 years old
      • Under 16
        • Working Hours
        • Record Keeping
        • Fines
2011 kettle season8
2011 Kettle Season
  • Retention of Records for Kettle Workers
    • Handle like a regular employee
    • P&P Part 3 10-07 Directive No. 02-69
2011 kettle season9
2011 Kettle Season
  • Retention of Records for Kettle Workers
      • Electronic Storage
kettle worker paperwork trail
Kettle Worker Paperwork Trail

Corps

DHQ HR

Child Safety

Payroll

Employee

  • Hiring
  • Reference
  • Interviews
  • Collection of Data
  • Input of Data
  • Submit to DHQ
  • Work Miracles
  • Verification of Information
  • Process for CFC
  • Data Entry
  • Long List of boring tasks
  • Process Background Check
  • Review of background hits
  • Adverse Action and Termination
  • Data Upload Ultipro
  • W-2
  • Checks
  • Final Checks
  • Work
  • Get Paid
bi weekly kettle payroll
Bi-Weekly Kettle Payroll

NOVEMBER

  • November 1-21
    • Submit to DHQ as much and as often as you like
    • HR Goal is to have 24 hour turn around for paperwork in the email box by 8:00 a.m.
  • November 22
    • 8:00 a.m. PST CUT OFF for Input into the Kettle Program ( HR Functions)
  • November 23-28
    • Still do data input into the kettle program, monies, hours.
bi weekly kettle payroll1
Bi-Weekly Kettle Payroll

NOVEMBER

  • Friday
    • 8:00 CS Hire will have processed by 12:00
    • No Kettle Access Between 1:30-3:00
  • Payroll: pulling kettle worker information form Kettle program, upload into Ulitpro, export and upload employee numbers back into kettle program.
slide18

Bi-Weekly Kettle Payroll

December

  • December 1-7
    • Submit to DHQ as much and as often as you like
  • December 8
    • 12:00 Cut off for Input into the Kettle Program
  • December 21
    • 12:00 a.m. PST CUT OFF for Input into the Kettle Program
  • Area’s In Red
    • Still do data input into the kettle program, monies, hours, etc.
2011 kettle season10

2011 Kettle Season

Paying Kettle Workers

2011 kettle season11
2011 Kettle Season
  • Kettle Program VS UltiPro
    • Kettle Program
      • Time Clock
      • Employee Information Holder
      • Report Keeper/Generator
  • UltiPro
    • Payroll Program
    • Calculates Check
    • W-2
    • Corps have no access to this program
2011 kettle season12
2011 Kettle Season
  • An Employee will not be set up to:
    • Work in Kettle Payroll and Regular Payroll
  • Kettle Coordinator, Drivers, etc., will be input on the Regular Payroll Group
2011 kettle season13
2011 Kettle Season
  • Kettle hours must be submitted by 10:00 a.m. on the Monday following Payroll End Date
  • How to handle missed hours
  • Additional income for Kettle Workers
2011 kettle season14
2011 Kettle Season
  • HR needs to be notified immediately when terminating an employee
    • Email to CSHR-Christmas 2009 with:
      • Name
      • File Number
      • Final Hours
      • Dates for which the work occurred.
  • Never hold an employee’s check
2011 kettle season15
2011 Kettle Season

Period Endings

Kettle employees will be paid every other Friday

December 2, 2011

December 16, 2011

December 30, 2011

  • November 26, 2011
  • December 10, 2011
  • December 24, 2011
2011 kettle season16

2011 Kettle Season

Child Safety

2011 kettle season17
2011 Kettle Season
  • DHQ generates background request from Kettle Program data, verification of release and submits to Abso for processing
  • Abso returns results to DHQ
2011 kettle season18
2011 Kettle Season
  • NOT SENT > DHQ has not submitted yet
  • PENDING > DHQ has submitted
what happens with an alert
What happens with an alert?
  • DHQ reviews for precluded offenses
  • If no precluding offenses, No contact from DHQ
  • If precluded offenses are listed, Child Safety Coordinator will contact Corps Officer; may refer to THQ for review
what happens with an alert1
What happens with an alert?
  • Corps Officer Correspondence
    • Informational
    • Termination
      • Cover Letter
      • Letter to Applicant
      • Background Check
    • Warrants
2011 kettle season19

2011 Kettle Season

Outside Vendors

2011 kettle season20
2011 Kettle Season

Using outside vendors:

CFC APPROVAL FOR CONTRACT

SCREENING MUST INCLUDE:

  • Must be a completed Background Check
  • Must have a sex offender check
2011 kettle season21

2011 Kettle Season

QUESTIONS AND ANSWERS

2011 kettle season22
2011 Kettle Season

We look forward to a successful 2011 Kettle Season.

Because we are all…….