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Time Management for Busy Professionals. Dr. Lynn Larsen, Ph.D. Associate Dean and Faculty, School of Education, Brandman University, Part of the Chapman University System. Presentation Goals. Help you identify organizational needs Share strategies for organizing work tasks To-do lists

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time management for busy professionals

Time Management forBusy Professionals

Dr. Lynn Larsen, Ph.D.

Associate Dean and Faculty,

School of Education,

Brandman University,

Part of the Chapman University System

presentation goals
Presentation Goals
  • Help you identify organizational needs
  • Share strategies for organizing work tasks
    • To-do lists
    • Folders
    • E-mail
  • Share strategies for

managing your work time

the many hats i wear
The many hats I wear
  • Mom/wife
  • 9th grade twins: gymnastics, guitar, golf, school activities
  • Coach, Program coordinator

for Odyssey of the Mind

  • Associate Dean
  • Full-time education faculty
  • Performing Arts program coordinator and director
  • Church volunteer
slide4

M

O

M,

W

I

F

E

slide6

Associate Dean overseeing Special Education, School Counseling/ Psychology, and Education Master’s degrees at all of the California campuses for Brandman University

time management organization
Time Management/Organization
  • Share: What aspects of time management and work organization are the most difficult for you?
time management
Time Management
  • The difference between “clock” time and “real” time (http://www.entrepreneur.com/article/219553)
  • Clock time
    • 60 seconds in a minute, etc.
    • Cannot manipulate it
  • Real time
    • all time is relative
    • can fly or drag depending on what you’re doing or what deadline you have looming
    • You can manipulate it!
time management1
Time Management
  • Biggest factor in time management is organization
  • If you know what you have to do and when it has to be completed, then you can manage your “real” time

We know some mess = creativity, but….

getting your day started
Getting your day started
  • Always start your day by reviewing what has to be accomplished
    • Tasks
    • Meetings
    • Appointments
    • Work on longer-term projects
  • Map out your day either

mentally or in written form

  • To-do lists can be a big help!
to do lists
To-Do Lists
  • Your to-do list
    • Customize for your job responsibilities
    • Color-code for urgency
    • Organize by day, week, project
    • Prioritize each section
  • Google “to do list template”
    • Free templates for Word, Excel
  • Always check things off or

move them to a completed

list so you can see what

you have accomplished!

to do lists1
To-Do Lists
  • Great article about managing to-do lists, includes a free template:
      • http://www.mindtools.com/pages/article/newHTE_05.htm
  • Web-based to-do lists:
    • www.todoist.com/
    • http://www.toodledo.com/
  • Outlook Mail has a To-Do bar
  • Printable to-do lists
    • http://www.printabletodolist.com/
  • Of course there are apps!
    • To Do Apps
to do lists2
To-Do Lists
  • Quick brainstorm:
    • How would you organize your to-do list?
    • What would go on your to-do list right now?
    • How would you prioritize your to-do list?
email
Email
  • Use your email’s features to help you stay organized and manage your time
    • Calendar – color coding
    • Task/appointment reminders
    • Appointment scheduling assistant
  • Do a screen capture/save or print your calendars regularly so you have a record of what you have accomplished
email1
Email
  • Calendar – color coding
email2
Email
  • Calendar – task reminders
  • Calendar – color coding
email3
Email
  • Calendar – Scheduling Assistant
email4
Email
  • Organize your email – use folders!
    • Create the number of folders you can manage
    • Use them!
    • Don’t forget to sort your “sent” mail
  • Don’t let your inbox get too full
back up important files
Back up important files
  • Do this regularly!!
    • Flash Drive(s)
    • www.dropbox.com
    • http://www.mypcbackup.com/
    • http://www.makeuseof.com/tag/4-best-sites-10gb-free-online-storage/
summary
Summary
  • Create a to-do system that works for you
    • Use it!
  • Organize your email and appointments
  • Use organizational tools to manage your time
  • Back up important files

Remember!!

slide21

Thank You !

www.themegallery.com