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Information Systems 3 Year Plan. (FY2003 –05) ECSC October 28, 2002 Diana Brown. IS 3 Year Plan Overview. Charting the Course 1992 – 1995 452 stand alone systems, 50 programming languages, inaccurate and inconsistent data The IT Shakedown Cruise 1995 – 2002

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information systems 3 year plan

Information Systems 3 Year Plan

(FY2003 –05)

ECSC

October 28, 2002

Diana Brown

is 3 year plan overview
IS 3 Year Plan Overview
  • Charting the Course 1992 – 1995
    • 452 stand alone systems, 50 programming languages, inaccurate and inconsistent data
  • The IT Shakedown Cruise 1995 – 2002
    • Investments in modern technology, customized software to accommodate existing lab business processes
is 3 year plan overview cont
IS 3 Year Plan Overview (cont.)
  • The Next Leg of the Course 2002 – 2005
    • Adopt best business practices and standard software to provide unified personal access to integrated institutional information, resources, and services
    • Reduce the lab’s overall costs and improve effectiveness of scientists, managers and operational staff
is 3 year plan overview cont4
IS 3 Year Plan Overview (cont.)
  • Application portfolio – containing high level initiatives
  • 3 year IT investment cycle - $2.5 million per year
  • Flexible funding model – enables adjustments to project scope and deliverables over time
strategies for the future
Strategies for the Future
  • Maximize reliability and universal equality of access
  • Make information (not just data) readily available
  • Move toward pervasive use of web technology
  • Capitalize on past IT investments
  • Implement best business practices using standard software
  • Optimize processes to achieve best return on investment
  • Continue strengthening the information infrastructure and security
major projects
Major Projects
  • Deliver new information, resources and services
  • Capitalize on prior IT investments
  • Investigate new ways to meet emerging IT demands
deliver new information resources and services
Deliver New information, Resources and Services
  • Develop Berkeley Information Systems (BLIS)
  • Select and implement a product data management system for Engineering
capitalize on prior it investments
Capitalize on Prior IT investments
  • Refine processes for a new suite of integrated Web-based funding/budget, time keeping and financial systems
  • Leverage more capabilities out of PeopleSoft HR applications
  • Create an efficient IT application environment
  • Upgrade EH&S systems
  • Upgrade and expand use of Maximo
  • Select and implement a system for job-applicant tracking
investigate new ways to meet emerging it demands
Investigate New ways to Meet Emerging IT Demands
  • Evaluate office management system for Directorate and Division offices
  • Assess content management software for Website development and maintenance
is 3 year plan project management strategy
IS 3 Year Plan Project Management Strategy
  • Strengthen Partnership between IT and functional organizations
  • Undertake projects with lab wide perspective
  • Ensure wide participation by the laboratory user community
  • Establish project charters as prerequisite for

project initiation

project management strategy cont
Project Management Strategy(cont.)
  • Project Charter = contract between developers and customers
  • Project Charter
    • Recognizes the existence of a project
    • Describes the project at a high level
    • Explains the business needs for the project
project charter content
Project Charter Content
  • Project Name
  • Project Sponsor and participants
  • Project scope/boundaries (what is in, what is out, key events list)
  • Mission (business reasons for the project)
  • Objectives (what project is anticipated to achieve)
  • Benefits/savings
  • Deliverables
  • Committed resources ($, people time, tools, training)
  • Other