brite supervisor super user training november 27 2007 n.
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BRITE Supervisor Super User Training November 27, 2007 . Have fun and enjoy the opportunities we have to contribute to SBBC’s future success! Please turn off or silence cell phones and pagers Please do not read or send email messages during class time

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Presentation Transcript
welcome and ground rules
Have fun and enjoy the opportunities we have to contribute to SBBC’s future success!

Please turn off or silence cell phones and pagers

Please do not read or send email messages during class time

Respect those speaking and asking questions by keeping side discussions to a minimum

Please do not interrupt the person speaking

We will start, break, and end on time

All unanswered questions will be placed in the “Parking Lot” and answers will be distributed later

Welcome and Ground Rules
logistics
Logistics

Before we get started ...

classroom materials
Classroom Materials

Exercises

BRITE

(Let Me)

Concepts

(Tell Me)

Demonstrations

(Show Me)

course objectives
At the end of this course, you should be able to:

Describe the various methods for obtaining and receiving Goods

Create Requisitions and Transfer Postings

Perform various SAP functions required for school/ location-based procurement, inventory management, and invoice processing

Perform display and reporting transactions

Search for information pertaining to a Project and WBS Elements.

Course Objectives
brite
BRITE

What is BRITE?

Broward Innovative Tool for Education, will streamline Broward’s business systems

It provides staff with access and real-time data in the latest version of the SAP software.

BRITE brings one business system to Broward Schools.

BRITE is a project of the Enterprise Resource Planning Department, ERP.

slide8

SAP BRITE Website

  • For end users, SAP will now be accessed through the web.
  • On Windows-based computers, you will access SAP in Internet Explorer.
  • There will be a button to access SAP on the ERP Department web page:

www.broward.k12.fl.us/erp

Click this button to Access the BRITE Portal

logging into the brite portal
Logging Into the BRITE Portal
  • User Login ID
  • Entry format = P00012345
  • 8 digits starting with the letter p
  • Personnel Number 12345
  • If personnel number is less than
  • 8 characters, then add leading zero(s)
  • Password (first time users only)
  • Entry format= JA021956
  • MM = first 2 letters of birth month (JA)
  • DD = 2-digit birth day (02)
  • YYYY = 4-digit year of birth (1956)
initial password selection
Initial Password Selection

You will click here to change your password

portal assistance
Portal Assistance

If you have trouble logging into the Portal, select “Get Support”.

Select “Get Support” to

Request a New Password

brite portal screen
BRITE Portal Screen

Single sign on access to systems you need to do your work, including SAP (that means one password!)

Tabs in the Portal screen will be customized based on the user’s role

All users will have access to the Home and Employee Self Service (ESS) tabs

sap access via the brite portal
SAP Access via the BRITE Portal

You will select this tab

ap objectives
AP Objectives
  • Master Data – Coding String, Vendor Series, PO Series
  • GR/IR Account Maintenance
    • Automatic Clearing (F.13)
    • GR/IR Acct Maintenance (MR11)
    • Reverse GR/IR Account Maintenance (MR11SHOW)
  • Release Blocked Documents (MRBR)
    • Purchase Order (ME23N)
  • Display Invoice Information
    • Vendor Line Items (FBL1N)
    • Display your invoices (ZFAP_APDOCLIST)
  • Specialized AP Transactions
    • Vendor Clear (F-44)
vendor series
Vendor Series

TYPE OF VENDOR

Prime Vendors

Ordering Address

Alt Payee &Permitted Payees

Employees

Students

NUMBER RANGE

100000

200000

300000

400000

700000

types of po s
TYPES of PO’s
  • Standard (online receipt - contracted items)
    • 450800001X
  • Framework (open/blanket po)
    • 750800001x
  • Emergency po (used for hurricanes, etc.)
    • 410800001X
user support options
HELP DESK 754-321-8120

BRITE Website:

web/erp-or-

http://www.broward.k12.fl.us/erp/

e-Learning

Context Sensitive Help

CAB Conference

BRITE LITES (By Role)

User Support Options

Follow-Up

  • ESS Appraisal
  • Blackboard