110 likes | 115 Views
How to Use Google Team Drive with your RIT account. Presented by Wesley Blue, NTID Online Program Operations Coordinator. Two ways to access Google Drive @ RIT. https:\google.rit.edu Log in with your RIT credentials. https:\drive.google.com Type in your RIT username and include
E N D
How to Use Google Team Drivewith your RIT account Presented by Wesley Blue, NTID Online Program Operations Coordinator
Two ways to access Google Drive @ RIT https:\\google.rit.edu Log in with your RIT credentials. https:\\drive.google.com Type in your RIT username and include “@g.rit.edu” at the end Redirect to
Create a new Team Drive By right-clicking on the blank canvas
Right-click on the recently created folder and select “Add members” in the menu
Add members of your team and assign roles • Full access: Manage members, upload, edit, move, or delete any folders/files. • Edit access: Edit any folders/files, and upload new files. Cannot move or delete. • Comment access: Restricted to viewing and commenting on any files. Cannot create, edit, or delete. • View access: Restricted only to viewing folders/files • https://bit.ly/2I2z8Kf
Access Privileges of each role Absolute minimum granted to all roles https://bit.ly/2pGs27w (Google.com)
File Management & Access Management • Team Drive files belong to the team instead of an individual. If one of the members leave, folders/files stay exactly where they are so your team can continue to share information and work. • Roles and access privileges • Team Drives • Access to folders and files is limited to only the parent folder, in another word, a team member in one of the four assigned roles, will have the same level of access to every folders and files within a Team-Drive folder. • Members MUST have Google Account. • My Drive • Allows for granular access, for example, a user can be restricted to one specific file in a specified folder embedded within a tree of folders. • Files can be shared with anyone that does not have Google account
Team Drives vs My Drive https://bit.ly/2utEuwj (Google.com)
Advantages of Team Drive https://bit.ly/2utEuwj (Google.com)
Things to know • RIT FAQ: google.rit.edu/faq.php • 5TB of storage (5,000 GB) on GDrive • RIT’s Office of Legal Affairs advises employees to store documents containing personally identifiable information on ITS-managed file shares. However, use of an RIT account with Google Apps is protected by RIT’s agreement with Google Apps for Education. • For more information, contact https://www.rit.edu/fa/legalaffairs/