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CANDIDATES AND AGENTS BRIEFING 3 APRIL 2017 Elections to Dundee City Council 4 May 2017

Get all the information you need about the timetable, postal votes, polling day, voting and counting, and post-election issues for the Dundee City Council Elections on 4 May 2017.

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CANDIDATES AND AGENTS BRIEFING 3 APRIL 2017 Elections to Dundee City Council 4 May 2017

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  1. CANDIDATES AND AGENTS BRIEFING 3 APRIL 2017 Elections to Dundee City Council 4 May 2017

  2. Timetable • Postal Votes and Polling Day • Voting and Counting • Post Election Issues Topics

  3. Election Timetable

  4. POSTAL VOTES AND POLLING DAY

  5. Postal Votes • Code of conduct - no candidate or supporter should put themselves in a position where their honesty or integrity, or that of the candidate or party, can be questioned. • copy is in the pack. • for security reasons, absent voters are required to provide signature and date of birth on applications; - these are stored electronically and checked against the postal voting statement returned with the postal vote.

  6. Postal Votes (cont’d) • It is important that any received applications are returned to the electoral registration office or postal vote packs are returned to the elections office as soon as possible to ensure adequate time for processing. • If you are considering printing your own application forms, they must contain all legislative requirements. • Postal vote openings; - Main Chamber, 9am on 26 April and every week-day thereafter.

  7. Postal Votes (cont’d) • Each candidate may appoint 2 agents to observe the opening of postal votes. • Appointments must be delivered by 24 April.

  8. Agents • Letters to be sent to all election agents. • Going out this week. • Information from today, count tickets, etc.

  9. Polling Day • Polling stations open from 7am to 10pm. • Office open 6.30am to 10pm for queries or problems relating to the administration of the election; - any queries relating to election spending issues, contact the Electoral Commission. • Postal votes - can be handed into polling stations within the Council area or delivered to the elections office until 10pm.

  10. VOTING AND COUNTING

  11. Single Transferable Vote (STV) • Voters will rank candidates in their order of preference using numbers (1, 2, 3, 4, 5, 6 etc). • Voters can rank as many or as few candidates as they wish. • The same number cannot be used twice and there should not be a break in the sequence.

  12. STV • Weighted Inclusive Gregory Method of counting. • The quota. • The count procedure. • Transfer of surpluses and transfer values. • Exclusion of candidates.

  13. SINGLE TRANSFERABLE VOTE (STV) • Candidates are elected if they reach the quota. Total number of valid votes • = (number of candidates to be elected + 1) • Fractions are ignored. • 5,021 valid votes. • 3 candidates to be elected. • = (5,021/(3+1)), then +1. • = 1,256. +1

  14. Transfer Values - Surplus • Surplus transferred as a fraction of a vote. Surplus votes x value of ballot paper • = Total number of votes credited • The value of the ballot paper is either: - 1 if that candidate is the first preference; or - The value when the ballot paper was received by that candidate if they were a subsequent preference.

  15. Transfer Values - Exclusion • Votes transferred from excluded candidates usually have a value of 1. • If the vote was transferred to the excluded candidate at a value of less than 1, further transfers will be at that smaller value.

  16. Count the first preferences for each candidate The Count Process Quota reached by any candidate? Have enough candidates been elected? Eliminate candidate with lowest vote and redistribute next available preferences Declare results Transfer surplus to next available preferences

  17. Anytown & District 3 Member Ward Quota = 1,382

  18. The Count • Count is at DISC commencing 9am on 5 May. • Convener of EMB issued a direction re timing. • Candidates, election agents, ONE counting agent and one other person appointed by the candidate as a guest are entitled to attend. • Ballot papers will be counted electronically.

  19. E-Count at Disc • Procedure note available today. • This will be issued to all staff and counting agents. • Copies on display at the Count Centre.

  20. Pre-Count Process 4 May at Close of Poll • Ballot boxes. • Ballot paper accounts. • Postal votes. • Security.

  21. 5 May The Count • Clear down. • Box opening and batching. • Registration. • Scanning and manual entry. • Verification.

  22. 5 May The Count (cont’d) • First Stage Adjudication. • Can only accept. • Any doubtful defer to Returning Officer.

  23. 5 May The Count (cont’d) • Returning Officer Adjudication. • Final Adjudication. • Announcement as to where and when.

  24. 5 May The Count (cont’d) • Public Display Screens. • Any 2 from 3 can be shown.

  25. POST ELECTION ISSUES

  26. Members’ Pack • Councillors’ Code of Conduct. • Declaration of Acceptance of Office. • Notice of Registerable Interests. • Gifts and Hospitality Form. • Councillors and Officers Protocol. • Data Protection. • PVG Scheme.

  27. Essential Briefing and Statutory Meeting • Essential Induction Briefing for Members - Wednesday, 10 May at 9.45 am. • Training Requirements. • Statutory Meeting of the Council.

  28. Expenses returns by no later than Friday, 9 June 2017

  29. QUESTIONS

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