1 / 18

Travel Card Training Statewide Accounting and Reporting Services June 26, 2012

Travel Card Training Statewide Accounting and Reporting Services June 26, 2012. Agenda. Agency Responsibilities CTS Accounts New Travel Advance policy Private Vehicle Mileage Reimbursement New / Old Travel Object codes. Corporate Travel Card Program. Program includes:

miyoko
Download Presentation

Travel Card Training Statewide Accounting and Reporting Services June 26, 2012

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Travel Card Training Statewide Accounting and Reporting Services June 26, 2012

  2. Agenda • Agency Responsibilities • CTS Accounts • New Travel Advance policy • Private Vehicle Mileage Reimbursement • New / Old Travel Object codes

  3. Corporate Travel Card Program • Program includes: • Individual personal liability travel cards • CTS accounts (ghost accounts) paid by state agencies

  4. Travel Card Program • Sponsored by the State, but not a financial responsibility of the State • Personal liability card • Program managed by State Controller’s Division, SARS • Corporate card provider is US Bank

  5. Agency Management Responsibilities • Assign an Agency Travel Card Coordinator • Evaluate need for travel cards • Approve travel card applications • Take corrective action for delinquency, misuse, or abuse of the travel card

  6. Cardholder Responsibilities • Use travel card only for official state business travel • Pay account balance each month • Report lost or stolen cards to US Bank • Adhere to provisions of Corporate Travel Card Agreement

  7. Agency CoordinatorResponsibilities • Maintain agency files of applications and agreement forms • Review and process applications; lower credit limit, if needed • Communicate with cardholders-A/P Staff • Cancel cards not needed • Destroy cancelled cards • Review reports through Access Online

  8. Access Online Reports • Account List Report • Transaction Detail Report • Account Suspension Report

  9. Important Reminder • Account information in Access Online is considered confidential and should be handled accordingly • Limit access to employees charged with the responsibility to monitor accounts • Revoke access timely when duties change • Properly secure printed reports

  10. Policies • OAM 40.20.00 Travel Advances • Out-for-comment until July 3, 2012 • OAM 40.30.00 Corporate Travel Card • Undetermined, hopefully later this summer • OAM 40.40.00 Central Travel System (CTS) • Coming soon

  11. Travel Policy Updates Statewide Accounting and Reporting Services Shrikant Vajratkar

  12. Per Diem Rates • Travel Policy - Appendix A : • Private Vehicle Mileage Reimbursement • Effective Date & GSA Rate

  13. R*STARS Comptroller Objects • Eight new Comptroller Objects

  14. R*STARS Comptroller Objects • Eight new Comptroller Objects

  15. R*STARS Comptroller Objects • Four old Comptroller Objects

  16. R*STARS Comptroller Objects • Four old Comptroller Objects Deactivates August 10th 2012

  17. Modes of Transport – Airline!! OAM 40.10.124 • All personnel shall fly coach class. • The difference is to paid from traveler’s personal funds. • Any exception to be approved by Agency Head. • Detailed documentation should be maintained to support the exception. • State Agencies Record Retention Schedule: ORS 166-300-0025(38).

  18. Questions?

More Related