Travel Card Training Statewide Accounting and Reporting Services June 26, 2012 - PowerPoint PPT Presentation

miyoko
slide1 n.
Skip this Video
Loading SlideShow in 5 Seconds..
Travel Card Training Statewide Accounting and Reporting Services June 26, 2012 PowerPoint Presentation
Download Presentation
Travel Card Training Statewide Accounting and Reporting Services June 26, 2012

play fullscreen
1 / 18
Download Presentation
Travel Card Training Statewide Accounting and Reporting Services June 26, 2012
140 Views
Download Presentation

Travel Card Training Statewide Accounting and Reporting Services June 26, 2012

- - - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript

  1. Travel Card Training Statewide Accounting and Reporting Services June 26, 2012

  2. Agenda • Agency Responsibilities • CTS Accounts • New Travel Advance policy • Private Vehicle Mileage Reimbursement • New / Old Travel Object codes

  3. Corporate Travel Card Program • Program includes: • Individual personal liability travel cards • CTS accounts (ghost accounts) paid by state agencies

  4. Travel Card Program • Sponsored by the State, but not a financial responsibility of the State • Personal liability card • Program managed by State Controller’s Division, SARS • Corporate card provider is US Bank

  5. Agency Management Responsibilities • Assign an Agency Travel Card Coordinator • Evaluate need for travel cards • Approve travel card applications • Take corrective action for delinquency, misuse, or abuse of the travel card

  6. Cardholder Responsibilities • Use travel card only for official state business travel • Pay account balance each month • Report lost or stolen cards to US Bank • Adhere to provisions of Corporate Travel Card Agreement

  7. Agency CoordinatorResponsibilities • Maintain agency files of applications and agreement forms • Review and process applications; lower credit limit, if needed • Communicate with cardholders-A/P Staff • Cancel cards not needed • Destroy cancelled cards • Review reports through Access Online

  8. Access Online Reports • Account List Report • Transaction Detail Report • Account Suspension Report

  9. Important Reminder • Account information in Access Online is considered confidential and should be handled accordingly • Limit access to employees charged with the responsibility to monitor accounts • Revoke access timely when duties change • Properly secure printed reports

  10. Policies • OAM 40.20.00 Travel Advances • Out-for-comment until July 3, 2012 • OAM 40.30.00 Corporate Travel Card • Undetermined, hopefully later this summer • OAM 40.40.00 Central Travel System (CTS) • Coming soon

  11. Travel Policy Updates Statewide Accounting and Reporting Services Shrikant Vajratkar

  12. Per Diem Rates • Travel Policy - Appendix A : • Private Vehicle Mileage Reimbursement • Effective Date & GSA Rate

  13. R*STARS Comptroller Objects • Eight new Comptroller Objects

  14. R*STARS Comptroller Objects • Eight new Comptroller Objects

  15. R*STARS Comptroller Objects • Four old Comptroller Objects

  16. R*STARS Comptroller Objects • Four old Comptroller Objects Deactivates August 10th 2012

  17. Modes of Transport – Airline!! OAM 40.10.124 • All personnel shall fly coach class. • The difference is to paid from traveler’s personal funds. • Any exception to be approved by Agency Head. • Detailed documentation should be maintained to support the exception. • State Agencies Record Retention Schedule: ORS 166-300-0025(38).

  18. Questions?