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Indiana Housing and Community Development Authority. Indiana Homeless Prevention and Rapid Re-Housing Continuum of Care Eligible Activities August 7, 2009. IN - HPRP. IHCDA Community Services Staff Rodney Stockment, Manager 317.233.1814 rstockment@ihcda.in.gov

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Indiana Housing and Community Development Authority

Indiana Homeless Prevention and Rapid Re-Housing

Continuum of Care

Eligible Activities

August 7, 2009


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IN - HPRP

  • IHCDA Community Services Staff

    • Rodney Stockment, Manager

      • 317.233.1814

      • rstockment@ihcda.in.gov

    • Lynn Morrow, Department Assistant

      • 317.233.1810

      • lymorrow@ihcda.in.gov

    • Lori Dimick, Homeless Program Manager

      • 317.232.7117

      • ldimick@ihcda.in.gov

    • Kelli Barker, ESG and HPRP Program Representative

      • 317.233.4611

      • kbarker@ihcda.in.gov


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IN - HPRP

  • IHCDA Community Services Staff

    • Kirk Wheeler, HMIS and HPRP Project Director

      • 317.709.3441

      • kiwheeler@ihcda.in.gov

    • Kelly Pickell, HMIS Program Representative

      • 317.709.6447

      • kpickell@ihcda.in.gov

    • Suzanne Grenough-Patrick, HMIS Program Representative

      • 317.730.2883

      • sgrenough@ihcda.in.gov


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IN - HPRP

Resources

  • IN - HPRP Power Point Posted

    • http://www.in.gov/ihcda/3120.htm

  • HUD – HPRP Notice and Webcasts – wealth of good information!

    • www.hudhre.info

    • Virtual helpdesk and searchable FAQs

  • National Alliance to End Homelessness

    • www.endhomeless.org

    • Best Practices, guides

  • Corporation for Supportive Housing

    • www.csh.org

    • Information on permanent supportive housing


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Categories of Eligible Expenses:

  • Financial Assistance – direct assistance on behalf of an eligible participant

  • Housing Relocation & Stabilizations – services to eligible participant intended to restore permanency.

  • Data Collection and Evaluation

  • Administration


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Financial Assistance:

  • Short term Rental Assistance ( up to 3 months)

  • Medium term Rental Assistance (4 to 18 months)

  • Security deposits

  • Utility deposits

  • Utility payments

  • Moving cost assistance

  • Motel/ Hotel vouchers


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IN - HPRP

Financial Assistance: Rental Assistance

  • May be used to allow households to remain in current rental unit or to help to obtain and remain in new rental units they select.

  • No program participant may receive more than 18 months of rental assistance under the HPRP.

  • Eligibility for rental assistance must be certified at least every 3 months (including income verification.)

  • Rental assistance may pay up to 6 months of rental arrears if payment allows the participant to remain housed.


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Financial Assistance: Rental Assistance

  • Rental units must meet “rent reasonableness” standards. In Indiana this will be determined by the GoSection8 software.

  • Calculated rental assistance will require that eligible households pay 30% of their adjusted income toward rent.

  • HPRP rental assistance cannot supplement any other federal, state or local housing subsidy.


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IN - HPRP

Financial Assistance: Security and Utility Deposits

  • Deposits may co-occur with other forms of HPRP assistance and may be given to participants receiving other forms of housing subsidy, e.g. HUD-VASH vouchers) if they do not overlap.

  • Utility deposits may also pay for up to 6 months of utility arrears, provided that the householder has the account in his/her name or provides proof of financial responsibility, e.g. cancelled checks or receipts from the utility.

  • Deposits must be reasonable and common to the community.


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Financial Assistance: Moving costs

  • Reasonable moving costs, e.g. truck rental, may be paid.

  • Short term storage (up to 3 months or when the participant is in rental housing) may be paid.

  • IHCDA would encourage Central Access agencies to explore community volunteers to assist with moving costs.


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Financial Assistance:

  • Motel and Hotel Vouchers – IHCDA would strongly discourage the use of HPRP funds for temporary motel/hotel housing unless no other alternatives are available in the community or for a short time while awaiting an already identified rental unit.

  • Other costs – the actual costs of managing check requests, writing eligible checks and maintaining the appropriate accounting may be allocated to the Financial Assistance section of the grant.


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Financial Assistance: Eligible Activities

  • APT associates suggests not trying to recover deposits.

  • HPRP funds may be used to assist a person leaving transitional housing as a result of “timing out” of the program.

  • Rental assistance requires that the householder be the lease holder. Family “leases” are not eligible.

  • Cost of inspections for habitability are considered to be under the financial assistance category.


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IN - HPRP

Housing Relocation and Stabilization:

  • Case Management – arranging, coordinating and monitoring the delivery of services related to housing needs.

  • Outreach and engagement

  • Housing search and placement

  • Legal services

  • Credit repair


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IN - HPRP

Housing Relocation and Stabilization: Case Management

Services may include:

  • Developing, securing and coordinating services

  • Monitoring and evaluating participant progress

  • Assuring the participant rights are protected

  • Developing an individualized housing and service plan, including a path to housing permanency

  • Counseling


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Housing Relocation and Stabilization: Outreach and Engagement

  • Funds may be used to publicize the availability of HPRP services. This might include use the 211 system or a systematic outreach to area shelter providers, as well as print brochures or flyers.


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Housing Relocation and Stabilization: Housing Search and Placement

  • Funds may be used for “services and activities designed to assist … in locating, obtaining and retaining suitable housing.”

  • This may include landlord communications, making moving arrangements, using an on line housing search, e.g. Indiana Housing Now or setting up utility accounts.


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Housing Relocation and Stabilization: Legal Services

  • HPRP funds may be used to help people stay in their housing, e.g. legal advice related to eviction or tenant-landlord relationships.

  • HPRP funds may not be used to assist householders with mortgage issues.

  • IHCDA recommends that each Central Access agency attempt to utilize pro bono legal services, e.g. Legal Aid, whenever possible.


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Housing Relocation and Stabilization: Credit Repair

  • HPRP funds may be used for services targeted to assist “… with critical skills related to household budgeting, money management, accessing a free credit report and resolving personal credit issues.

  • HPRP funds cannot be used to pay outstanding credit balances unrelated to housing, even if that would improve the person’s access to rental housing.


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Housing Relocation and Stabilization: Ineligible Activities

  • Employment training

  • Education (i.e. fees, tuition, books, etc.)

  • Transportation

  • Food, household items, clothing

  • Furniture and appliances

  • Child care


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Administrative Costs: Allowable Costs

  • Accounting for the use of grant funds

  • Preparing reports for submission to IHCDA (HUD and OMB)

  • Obtaining program audits

  • Training for administrative or case management staff as their role is directly related to the HPRP


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Administrative Costs: Disallowed Costs

  • Cost of issuing financial assistance

  • Cost of providing Housing Relocation and Stabilization services

  • Costs of data collection and evaluation

  • Costs of housing inspections

    All such costs should be allocated to an eligible category!


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___ Concern: _________________________________________________________________________

Response: ________________________________________________________________________

___ Concern: _________________________________________________________________________

Response: ________________________________________________________________________

IN - HPRP

Habitability Inspections

  • Required upon initial placement of a program participant and annually thereafter.

  • Re-inspection required upon a change in tenancy.

  • Not as stringent as HQS inspection; however a HQS inspection is acceptable.

  • Habitability inspection should be complete prior to lease signing and is specific to the unit for which rental assistance is provided.


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___ Concern: _________________________________________________________________________

Response: ________________________________________________________________________

___ Concern: _________________________________________________________________________

Response: ________________________________________________________________________

IN - HPRP

Habitability Inspections

  • Habitability inspectors should be familiar with rental unit amenities and will be asked to enter all supported units into GoSection 8 for rent reasonableness. Training will be provided later in the fall of 2009.

  • Inspections are not required to maintain a participant in existing rental except if a child less than 6 y/o may be exposed to lead risk.

  • A new form is available for Habitability Inspections and will be part of the September training.


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______________________________________________________________________________________________________________________________________________

IN - HPRP


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IN - HPRP_______________________________________________________________________

Next Week’s Topics:

  • Contracts – Sub recipient and vendor

  • Budgets – Required IHCDA budget information


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HPRP – Learning to Get Along_______________________________________________________________________