CONSOLIDATED HOMELESS GRANT. FUNDING WORKSHOP City of Wenatchee and Chelan-Douglas Counties . GRANT OVERVIEW. Administrator is the Washington State Department of Commerce. The Consolidated Homeless Grant ( CHG ) combines state homeless resources (THOR, ESHP AND HGAP) into a single grant. .
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CONSOLIDATED HOMELESS GRANT FUNDING WORKSHOP City of Wenatchee and Chelan-Douglas Counties
GRANT OVERVIEW • Administrator is the Washington State Department of Commerce. • The Consolidated Homeless Grant (CHG) combines state homeless resources (THOR, ESHP AND HGAP) into a single grant.
Funding focused is on providing emergency shelters to homeless households, rent assistance and at-risk households. • CHG is designated to support an integrated system of housing assistant to prevent homeless and quickly re-house households who are unsheltered.
TOTAL GRANT FUNDS 2012-2014 $387,737.00 2012 FUNDS AVAILABLE
HOUSING STATUS 1. HOMELESS: Person or family must be unsheltered or living with friends or family
OR 2. Person or families who are at risk and need TEMPORARY RENT or UTILITY RENT ASSISTANCE TO PREVENT BECOMING HOMELESS
Income eligibility • NOT required for Emergency Shelter Facility Support • Required for Transitional Housing Facility Support and Rent Assistance: • Families with Children – 50% AMI • Individuals, No Children – 30% AMI
ADMINISTRATIVE *Expenses that benefit the organization as a whole and can’t be specifically attributed to a particular program/service.
PROGRAM OPERATIONS • Costs specifically related to the CHG, such as: • Cost specifically attributed to case managers, outreach workers &/or Housing locators/supervisors • Shelter staff, overnight staff hours, daytime activities, staff that issues rent assistance • Office space, utilities, supplies, HMIS data collection and reporting
FACILITY SUPPORT OVERNIGHT EMERGENCY SHELTERS DAY SHELTERS EMERGENCY SHELTERS HOTEL-MOTEL VOUCHERS TRANSITIONAL HOUSING UNITS for Families with Children
NOT ELIGIBLE FOR FACILITY SUPPORT • DIRECT CLIENT SERVICES OTHER THEN STAFF TIME FOR HOUSING SUPPORT • REPLACEMENT OR OPERATING RESERVES • DEBT SERVICE • CONTRUCTION OR REHABILITATION OF SHELTER FACILITIES • CAN’T BE USED IN COMBINATION WITH RENT ASSISTANCE • COSTS THAT ARE TENANT’S RESPONSIBILITY
MAINTENANCE ? • KEEP UP OF THE BLDG, SYSTEMS & GROUNDS Cleaning, protecting & preventative maintenance FIX & RESTORE IS AN ALLOWABLE CHARGE TO THE GRANT NO IMPROVEMENTS THAT ADD VALUE NOR REHABILITATION CAN BE CHARGED TO THE GRANT
HOUSING STABILITY PLAN • AIDS HOUSEHOLDS IN TRANSITIONING TO STABLE HOUSING AND SELF SUFFICIENCY. • IF THE HOUSEHOLD HAS AN EXISTING PLAN W/ANOTHER AGENCY – THIS CAN BE USED. • UPDATES MUST BE DONE UPON ENROLLEMENT IN THE PROGRAM – INCLUDE SPECIFIC GOALS REQUIRED FOR TRANSITIONAL HOUSING FACILITY SUPPORT (households residing in units beyond 3 months)
RENT ASSISTANCE • PROGRAM MUST INCLUDE…. • Min. Tenant payment • How Utilities impact subsidy • Income change impacts
RENT ASSISTANCE Lease Req. Lease between the Sub Grantee & the Landlord or between the Household & the Landlord Review for Landlord-Tenant Law compliance Copy retained in client files
RENT ASSISTANCE ALLOWABLE EXENSES • Monthly rent, utilities, 1st and last months rent • Cost for Parking if connected to unit • New Unit, Health or Safety Relocation Deposits: Security, Phones, Utilities, Svc Animals • Permanent Housing or Time limited housing Facility to transition in place rental assistance model (Housing Stability Plan) • Credit checks -Reasonable storage -LL incentives (written policies & procedures explaining LL Incentives determinations)
EXPENSES NOT ELIGIBLE FOR RENT ASSISTANCE • Cannot be combined with CHG funded facility support or Sect 8 based projects. Unless approved by Commerce. • Household’s share of rent & utilities cannot exceed 50% of household monthly income • Household assistance cannot be more than 24 months of rent & utility assistance • Transportation costs related to initial move are not eligible
RENT REASONABLENESS • Total rent charged for a Unit must be reasonable in relation to comparable units during the same time period. • Required for ALL Units
RENT LIMIT/PAYMENT STANDARD • Must set a RENT Limit/Payment Standard for each unit size based on the number of bedrooms • May be no less than 80% FMR • May be no more than 120% FMR
RENTAL ARREARS • RENTAL ASSISTANCE CAN BE USE TO PAY FOR UP TO 3 MONTHS OF RENTAL ARREARS. • MAY BE PAID IF PAYMENT ENABLES THE HOUSEHOLD TO REMAIN IN THE HOUSING UNIT OR MOVE INTO ANOTHER UNIT. • MAY NOT EXCEED 24 MONTHS
HOUSING STABILITY PLAN • IS REQUIRED IF THE ASSISTANCE IS BEYOND 3 MONTHS The household with assistance of the case manager must establish a ….. HOUSING STABILITY PLAN that aids in transitioning to stable housing & self sufficiency. If there is an existing plan it may be used, but updated upon enrollment
HOUSING QUALITY INSPECTIONS & LANDLORD-TENANT ACT… • Tenants must be made aware of the Washington Residential Landlord-Tenant Act RCW 59.18 and be informed on how to use this law when a problem arises. • Housing Quality inspections are required in units into which a household will be moving in to. • Inspection must pass before paying subsidy.
HOUSING QUALITY INSPECTIONS • Inspections less than 12 months old performed by other housing providers can be used. • Records required of inspections and follow-up actions MUST be maintained in household file • SUB-GRANTEES may adopt HUD housing quality standards (HQS)or the Commerce Housing Safety Standards (HSS) procedure
QUALITY INSPECTIONS & LANDLORD TENANT ACT… • IF HQS is adopted, inspectors must be certified Commerce DOES NOT exempt units from having to be compliant with local housing codes . Sub-Grantee must comply with the more stringent of the two
LEAD-BASED PAINT VISUAL INSPECTION VISUAL ASSESSMENT must be completed prior to CHG assistance, annually thereafter, for all units that meet the 3 following conditions • Household moving into or living in the unit is being assisted with CHG rent assistant • The unit was constructed prior to 1978 • A child under the age of 6 is or will live in the unit
EXCEPTIONS • Zero bedrooms or SRO- size unit • X-ray or Laboratory testing of all painted surfaces by certified personnel has been conducted in accordance to HUD regulations, unit is officially certified to NOT contain lead-base paint • Unit has undergone a visual assessment within the last 12 months (obtain docs stating assessment
It meets any of the other exemptions described in 24 CFR Part 35.115 (a) If any conditions outlined above are met, Sub-Grantees need to document the conditions for a Step-by Step Guide to Compliance
INCENTIVE FUNDS • 69,000 available