VITA’s Supply Chain Management – We’re in business !!

1. VITA’s Supply Chain Management – We’re in business !! Teddy Cogbill Associate Director, Supply Chain Management Virginia Information Technologies Agency 2003 Public Procurement Forum December 9, 2003

2. VITA’s Charter VITA shall procure IT and telecommunications on its own behalf or on behalf of other state agencies and institutions in accordance with the VPPA and regulations as MAY be prescribed by VITA. Code of Virginia, 2.2-2007

3. VITA’s Chief Information Officer RESPONSIBILITIES OF VITA’s CIO: • Plan for the ACQUISITION, management and use of IT for state agencies. • Direct policies/procedures that require VITA to review IT projects > $100,000 and recommend whether such projects be approved or disapproved. • Can enter into public-private partnerships to implement IT programs and projects. • Review all procurement solicitations for major IT projects.

4. THE SITUATION • Economic situation of Commonwealth • Increasing focus on budget savings • Cost reduction expected • IT consolidation-VITA • Promote interoperability cost and resource sharing • Implement effective cost controls • Leverage service and infrastructure • Increase value to Commonwealth from procurement • IT Procurement Reform • Develop and implement Best Practice technology procurement • Leverage Commonwealth’s technology buying power • Improve Industry Partner relationships

5. Focus on key strategies will improve return on technology to Commonwealth Maximize Buying Power with Minimal Transaction Costs Highest Value to Cost Ratio Business Solutions Optimal Technology Return on Investment Integrate Decisions & Aggregate Requirements Achieving this value requires a change in focus from the historical value proposition of IT acquisition

6. VITA interaction model for IT categories Consult Lead • Collaborate • Work on specific high-impact initiatives • VITA provided framework • Oversight • Full Service • Provide end to end assistance • Utilize best resources • Actively manage Increasing Total Value (Risk & Total Cost of Ownership) • Self Service • Provide tools, capabilities that are easy to access • “e-enabled” & training • Monitor • Reduce resource investment Enable Provide • Partnership • Develop efficiencies • Statewide agreements • Prime contractor manage subs • Manage cycle time Increasing degree of Commonality

7. Who do I ? SUPPLY CHAIN MANAGEMENT STAFF Susan Woolley, Director 804-343-9004 Kelley Hellams, Development and Integration Manager 804-343-9024 Processes, tools, principles, procedures and measurements • Develop, publish & maintain IT acquisition, supplier management, category management and transaction processes • Develop standard form technology agreements, templates (RFP, etc.) and contract templates. • Develop sourcing, supplier management and demand management methodologies.

8. Who do I ? JB Edmonds, Manager 804-371-5948 Supply Chain Analysis • Acquisition benchmark analysis • Spend analysis • Supply market research/Sourcing research • Industry analysis and research • Category analysis • Procurement Plan

9. Who do I ? Teddy Cogbill Integrated Sourcing 804-371-5945 INTEGRATED SOURCING IS COMPRISED OF : • Supply Chain Sourcing • SCM Systems and Operations • Contract Management

10. Supply Chain Sourcing – Tim Moore Category Teams Manager 804-371-5972 • Lead acquisition teams • Demand aggregation and Industry/Supplier analysis • Requirements definition consulting • Issue solicitations and Analyze bids • Long-term value/cost ratio analysis • Contract negotiations • Process measurement • Establish and monitor supplier scorecards • Maintain supplier overviews • Publish supplier guide

11. SCM Sourcing – Category Teams Networks and Telecom: Team focus * – MCI, Verizon, Dysis, Alltel, Alltel, Nortel, Cisco Joe Parr 804-371-5991 LaVerne Branch 804-371-5992 Distributed Computing, Consulting & General VITA: Team focus * – Bearing Point, AMS, CACI, Unisys, Northrup- Grummon, Dell, Gateway, HP, NCS, Microsoft, PC Mall, Cognos, ESRI Ann Sells 804-371-5988 Doug Crenshaw 804-371-5993

12. SCM Sourcing – Category Teams Central Computing, MVS, Unix, Security: Team focus * – IBM, Unisys, Hitachi, Fujitsu, Sun, BMC, Sterling, Computer Associates, Candle, Sunguard John Tackley 804-371-5930 Bob Gleason 804-371-5923 Applications, Middleware & Tools: Team focus * – PeopleSoft, Oracle, Websphere/IBM, SAP, J.D. Edwards Terri Hudgins 804-371-5919 * contracts identified are a subset of the team focus

13. Who do I ? Contract Management - Contracts, contract information and contract analysis • Design, build and manage contract database • Contract tracking, proactive notification, ad-hoc and routine reporting • Contract analysis and continuous improvement • Contract compliance and monitoring • Jeff Davis, Manager 804-371-5563 • Carmen Holmes 804-371-5614 • Akua Burns 804-371-5987 • Joyce Dandridge 804-371-5959

14. Who do I ? Supply Chain Systems & Operations • Manage VITA requisition and ordering processes. • Supplier catalog and interface • Provide e-procurement & e-sourcing capabilities • Ensure data is captured for effective decision support • Define vision and requirements for integrated requisition, ordering, approval and payment systems • Tim Moore, Interim Manager 804-371-5972 • Nancy Tomlinson 804-371-5738 • Linda Thorp 804-371-5536

15. How do I ? Activate a project or procurement ? • www.vita.virginia.gov and click on Procurement then… • www.asd.virginia.gov and click on Procurement Processing Procedures Use a statewide contract for IT ? • www.asd.virginia.gov OR www.eva.gov and keyword search for the item or vendor. VITA SCM supports DGS’ eVA efforts by including all contracts on the eVA tool. Ask a question about SCM or IT procurement? • www.asd.virginia.gov and click on Staff. All staff, their respective category areas, and their contact information can be found there. You may even email from the site itself. Ask a question about VITA generally ? • www.vita.virginia.gov • Call us.

16. So what ? Projects ??? Procurements ??? Delegated Authority ??? Questions ????