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Contractor Safety Orientation Basic Safety. Contractor Safety Pre-Qualification Process. Contractors are required to complete the qualification process prior to working at Sappi . How this works: Scoring system of 0 to 40 31 and greater: Accepted 24 – 30: Provisional Status

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Contractor Safety Pre-Qualification Process

  • Contractors are required to complete the qualification process prior to working at Sappi.
  • How this works:
    • Scoring system of 0 to 40
    • 31 and greater: Accepted
    • 24 – 30: Provisional Status
    • Below 24: Rejected
  • Annual renewal of information (Changes)
  • Items contractors are rated on:
    • Statistics
    • Incidents
    • Training
    • Inspections
    • Policies & Procedures
    • Safety History
      • How issues are addressed

Expectations: Contractor Safety Representative

  • Designate a knowledgeable safety representative
  • Identify the safety representative to your Sappi contact, Safety, and Plant Protection prior to each job.
  • Supply emergency contact list.
  • Large projects shall have a full time safety representative.

Expectations: Contractor Training

  • Contractors are responsible for training their employees on basic safety policies and site requirements
  • Proof of training shall be made available upon request.
  • Site specific orientations can be done by a designated trainer. Alternative = on-site video or video link
  • Proof of current safety orientation
    • Database Entry
    • Hardhat Sticker
    • Training Card

Expectations: Project Safety Plan

  • Sappi – Westbrook Contractor Project Plan is required for each job.
  • Plan reviewed with mill contact person prior to beginning work. Signed & submitted.
  • Job Safety Reviews are performed by Plant Protection Department and the Area Supervisor when job contact is not available.

Expectations: Incident Reporting

  • All incidents must be reported to Plant Protection immediately.
  • Contractors are responsible for investigating and correcting all incidents involving their employees and subcontractors.
  • Notify the mill contact person directly after any occurrence.
  • Completed investigation report must be forwarded to mill contact and Safety within 24 hours of incident. Include root cause(s) and corrective action plan.
  • A representative may be asked to participate in any mill investigation.

Expectations: Basic Safety

  • Follow all regulations.
  • Inform Sappi contact of unique hazards you may encounter or create.
  • Any safety devices disassembled must be returned to working order.
    • Work with your mill contact if safety equipment is not returned its original design.
  • Labels, guards, signs, and etc. shall be intact prior to removing locks or returning a system to service.
  • Contractors will perform safety inspections of their work area and address deficiencies. If using outside inspector notify Plant Protection before allowing on site.

Expectations – Cont.

  • Safety Data Sheets shall be provided prior to bringing materials on site.
  • Obtain permits prior to starting work (Hotwork, Confined Space, Line Breaking, and Radiation devices brought on site).
  • Maintain good housekeeping practices at all times.
  • Entry onto our property constitutes consent for vehicle search / inspections.

Expectations; Westbrook Cardinal Rules

  • All personnel must follow site procedures for locking out, tagging out or otherwise isolating energy sources.
  • All personnel must follow site procedures for testing, isolation, or entering a confined space.
  • All personnel working at height must employ the protection of standard handrails or other approved fall protection system.
  • The removal, disabling or bypassing of guards, safety devices or alarms must be pre-authorized in accordance with site procedures.
cardinal safety rules cont
Cardinal Safety Rules – Cont.
  • All personnel performing cutting, welding or other hotwork must obtain the appropriate permit prior to commencing work.
  • All personnel must follow site procedures related to the labeling, storage, handling and personal protective equipment requirements for hazardous chemicals.
  • All employees are required to immediately report all injuries and incidents.
  • All personnel who operate powered industrial trucks or other in-plant vehicles must follow established traffic patterns, operating procedures and “Rules of the Road”.
lockout tagout
Lockout / Tagout
  • Lockout/tagoutspecifics are covered later in the presentation.
confined spaces
Confined Spaces
  • Any space that a person can fit into that is:
    • Restricted in area
    • Not made for human occupancy
    • Limited in access and egress
    • Potentially dangerous from a chemical or process
    • Configured for entrapment
    • Confined Spaces include but are not limited to:
    • Storage Tanks, Process Vessels, Pits
    • Boilers, Ventilation and Exhaust Ducts, Sewers
    • Pipelines, Tunnels, Underground Utility Vaults
confined space cont
Confined Space – Cont.
  • Confined space permit must be obtained from PPD before entry of any confined space (call X4911).
  • All workers shall wear the correct PPE required for the specific job within the confined space.
  • Lifelines and harnesses shall be utilized.
  • Respiratory protection shall be

used when required.

  • Be Ready!
confined space cont1
Confined Space – Cont.
  • Air checks shall be made before initial entry.
    • – Plant Protection performs initial monitoring.
  • Contractor is responsible for continuous monitoring as needed.
  • Rechecks are required if the space is left unattended, this includes after meals and rest breaks.
    • Tip: keep an attendant on duty and rotate breaks to avoid waiting for a recheck.
  • Rechecks are required when conditions on or around the space have changed that could affect entrants.
confined space cont2
Confined Space – Cont.
  • Confined Space Entry Procedures:
    • Equipment is locked out
    • Personal locks on lock out board
    • Obtain permit from PPD
    • Observer accounts for entrants as they enter and exit the space. Record times on permit.
    • The contractor shall provide an observer unless prior arrangements have been made with your mill contact.
    • When job is complete, confined space permit shall be closed out and returned to Gate #9 upon job completion or end of permit time.
confined space cont3
Confined Space – Cont.
  • Observers Duties
    • The observer shall always be at the entrance when there is someone inside.
    • Leaving the entrance with no one is inside invalidates the permit. PPD must be called to recheck the hole.
    • Maintain contact with person(s) inside the vessel.
    • Tend to any lifelines or monitoring devices.
    • Know location and operation of the nearest phone or radio for emergency communications.
    • Be aware of conditions in and around space and how to recognize symptoms of chemical exposure.
  • In case of emergency: Do Not Enter The Space!
    • From mill phone: Call x4222 to initiate CODE 7
    • From cellphone: Call 207-856-4911
hotwork permits
Hotwork Permits
  • Burning, Welding, Cutting, Grinding or any work with an open flame or spark producing device requires a hotwork permit.
  • To request a Permit call Plant Protection at X4911.
    • Crew must be at the worksite with all fire protection devices in place before receiving a permit. Save time by having your worksite ready!
  • Make sure all combustibles & flammables are removed or shielded, and the area is clean, within 35 ft of the job.
  • A proper Fire Extinguisher shall be at the work site.
  • Permit is for the job or task only.
hotwork permit cont
Hotwork Permit – Cont.
  • Permit is valid until the expiration time and date marked on the permit. Call if you need an extension.
  • A fire watch is required at all times even during “breaks”. Fire watch must stay at the job a minimum of 1 hour after hotwork activity is completed.
  • Fire watch shall be 2 hours under the following conditions: wood floors, fuel conveying systems, and steel plates over wood floors.
  • Plant Protection reserves the right to extend a fire watch to longer periods at their discretion.
  • Open grated floors may pose additional hazards and require additional fire watches.
hotworks welding and burning
Hotworks - Welding and Burning
  • Only trained and authorized users may perform gas cutting or welding functions.
  • Always wear appropriate PPE
  • Welding screens and fire blanket must be used.
  • Defective cables/hoses will be replaced or repaired immediately.
  • Housekeeping – coil hoses or hang hoses to prevent tripping hazards and damage.
welding and burning cont
Welding and Burning – Cont.
  • Handle cylinders with care.
  • Store cylinders properly with caps in place when not in use. Turn systems off.
  • All bottles shall be secured using a chain or cable, not rope.
  • When not in use cylinders will be stored in approved locations and separated by material classification.
  • All Flammable gas devices shall have Backflow valves, Check valves, and Flashback Arrestors
  • All portable and fixed systems shall meet all Federal, State and Local requirements.
line breaking
Line Breaking
  • What is it?
      • Breaking or working on any pipe line, connected fitting, valve, pump, or vessel, including clearing of blockages.
  • Assume the line still contains the material. Consult the SDS.
  • Operations Department and SAPPI Contact must be notified and precautions discussed before continuing with work if line is under pressure and/or product is still in the system.
  • Line Breaking Permit is required for this type of work. Contact Plant Protection PRIOR to breaking any lines.
fall protection
Fall Protection
  • 100% Fall protection shall be used when working at heights above 6 feet.
  • When working around equipment, fall protection may be required at any height.
  • Fall arrest systems shall be used with full body harnesses. Safety belts are not permitted.
fall protection cont
Fall Protection – Cont.
  • Lanyards with shock absorbers that are the proper length shall be used. Multiple lanyards shall not be connected together at any time.
  • Only proper anchor points shall be used.
  • Alternative to full fall protection would be a work platform with safety rails and kick boards.
  • Movable platforms still require personal fall protection devices.
  • The contractor shall have a rescue plan.
  • Utilize proper ladder for job (straight, extension, or step ladders)
  • All ladders must meet OSHA Standards and carry the ANSI Label.
  • Portable metal or wood ladders are not allowed on mill property.
  • Ladders shall be inspected prior to use and taken out of service if deemed unsafe.
  • All straight ladders must be tied off when in use.
  • All Scaffolds shall be erected according to OSHA regulations.
    • Shall be permitted by a competent person. The permit shall be displayed on scaffolding.
    • The competent person shall be identified to the project planner.
    • Scaffolding shall be barricaded if unsafe to enter.
machine guarding
Machine Guarding
  • A machine guard is a barrier that prevents entry of any body part into the point of operation.
  • DO NOT remove, alter or disable machine guards while the machine is running.
  • Lock out equipment properly before removing guard. Replace guards before start-up.
  • Do not override, bypass or make any guard inoperative.
  • There are two types of conditions that warrant the use of temporary barricades:
    • Danger! Red. The immediate threat of death or serious injury.
    • Caution! Yellow. An unsafe condition that presents a lesser threat to injury.
barricade cont
Barricade – Cont.
  • The barricade must be positioned far enough away from the hazard so that, upon approach, the individual is not exposed to the hazard.
  • A Barricade must completely surround the hazard.
  • A good rule of thumb is to install the barricade at least six feet from the hazard.
  • A Barricade Tag must be completed and attached to every side of the barricade and visible upon approach.
  • A clearly legible description of the hazard must be written.
barricade cont1
Barricade – Cont.
  • When working in, around or passing through Barricaded Areas:
    • Always read the Barricade Warning Tag.
    • Individual(s) may cross the yellow barricade once they are aware of what the hazard is and take all the necessary safety precautions.
    • The area could require additional PPE.
    • Only individuals who are authorized to repair the conditions may enter a Red barricaded area.
    • In the event that a barricade is found erected with no description of a hazard, DO NOT CROSS THE BARRICADE and contact Plant Protection.
barricade cont2
Barricade – Cont.
  • If you come across the remnants of broken barricade tape, you must consider the unsafe condition still exists. Do not enter and contact Plant Protection.
  • If the barricade will block runways or exits notify Plant Protection and the SAPPI representative for the job.
  • Alternate routes may be required and signage shall be posted.
  • Removing the barricade is the responsibility of the employee that erected the barricade or a designate.
    • Never assume that work being done by others is complete. Respect all barricades.
hazard communication
Hazard Communication
  • You have the “Right-to-Know”
  • Safety Data Sheets are available 24 hours a day
  • Computerized system called “Comply Plus”, aka Dolphin
  • Written policies available in safety office and Hard Copy SDS’s
  • Always check labels and SDS’s

The HMIS system is used at the Westbrook Mill.

0 = minimal

4 = severe

GHS Icons in process. GHS system

0 = severe,

4 = minimal.


hazard communication cont
Hazard Communication – Cont.
  • All contractors are required to comply with the HAZARD COMMUNICATION STANDARD.
  • All contractors must have Safety Data Sheets immediately available for any hazardous substance brought onto mill property.
  • All hazardous materials must be properly identified and a list given to Plant Protection and Safety.
  • All hazardous materials must be identified by the manufacturer with a warning label.
hazard communications cont
Hazard Communications – Cont.
  • Labels must identify contents with a name and HMIS / NFPA ranking system that is recognizable / legible.
  • General Hazard Category, must be identified (flammable liquid, poison, etc.)
  • If pipe labels are removed they must be replaced per mill labeling system. Work with your mill contact for replacement labels.
global harmonization system
Global Harmonization System
  • New OSHA requirement. Employees must be trained to understand
  • New Icons:
  • Combination of all hazard warning systems including DOT
  • Uses Pictograms for hazard warnings.
  • Standardizes SDS formats
oil spills
Oil Spills
  • Immediately report all spills to Plant Protection.
  • All spills are reportable!
  • If any oil spills into the floor drain report it to the Treatment Plant immediately. X 4537
  • Contain spill if possible.
  • Clean up spills to prevent accidental slip and falls.
  • Several potential sources of lead at our facility.
    • Paint
    • Welding activities
    • Boiler Ash
  • Do not disturb lead based products.
  • Abatement activities are performed by qualified contractor and require a lead plan.
asbestos containing materials
Asbestos Containing Materials
  • There is Asbestos found through out the Mill.
    • Friable (pipe lagging)
    • Nonfriable (transite)
  • Mill survey available in Safety office.
  • Abatement and remediation is performed by qualified contractors.
  • If you have questions or suspect you have been exposed contact your supervisor and Plant Protection.
  • Radiation sources are located throughout mill. They can be found on paper machines, coaters and boilers.
  • All devices are identified with a purple and yellow three blade propeller symbol.
  • If maintenance is required inside a vessel, it must be locked out and monitored. Contact PPD.
  • If bringing a radiation source on site, moving an on site source, or using a tool with an internal source a radiation permit is required. Contact Plant Protection.
  • In case of an emergency involving a radiation source, the area must be roped off 20 ft. in every direction.
    • Contact PPD at x 4222.
personal protective equipment
Personal Protective Equipment
  • Contractors are required to wear PPE from gate to gate.
    • Head Protection
    • Ear Protection
    • Eye Protection
    • Foot Protection
    • Hand Protection
    • Clothing Protection
      • Chemical
      • Welding
      • 70E Clothing
  • Mandatory for all construction projects.
  • Visitors/Vendors must wear on site.
  • Only ANSI Z89 approved hardhats are to be worn.
  • Hardhats are only to be used as designed.
  • Bump caps are not to be used by contractors at our facility.
hearing protection
Shall be worn throughout the mill.

Exempt areas are labeled throughout mill.

Contractors shall provide their own hearing protection.

If hearing aids are worn, they must be removed in areas requiring hearing protection and proper hearing protection must be worn.

Hearing Protection
safety glasses
Safety Glasses
  • Approved eyewear only - must have ANSI Z87 stamp
  • Minimum approved eyewear is safety glasses with sideshields
    • May need additional protection
  • Polarized, dark tints, or mirrored glasses are not acceptable inside the mill.
  • Contractors provide their own safety glasses.
safety shoes
Safety Shoes
  • Must be worn in all areas of the mill except the offices
  • Must comply with ASTM 2413
  • Be aware of heavy or sharp objects
  • Protected toe is required. Protected shank may be required depending on task
hand protection
Hand Protection

Note: In the past year 2 amputations have occurred at SAPPI sites from contractors using drills to mix materials in buckets and gloves being caught by spinning mixer.

  • Glove Policy!
  • Use gloves unless there is a higher hazard like rotating equipment.
  • Wear proper type for the job (cut resistant, chemical, etc).
  • Use handles, holders, or other aids whenever possible.
  • Avoid rough, jagged edges.
  • Keep fingers away from pinch points.
  • In good condition.
knife policy
Knife Policy
  • A knife may be used if it is the only tool for the job.
  • Locking blades only.
  • If a blade is used special protective clothing is required (unless it presents a higher hazard).
  • Knife basics (cut away from the body, keep the knife sharp, use properly, etc).
work clothing
Work Clothing
  • Minimum requirements:
    • Regular, unmodified T-shirt and pants.
    • Any clothing worn in electrical rooms cannot have logos or pictures larger than 5” x5”.
  • No shorts, tank tops, mesh, half or sleeveless shirts.
  • Dress for the job!
temperature extremes
Temperature Extremes
  • Heat stress: Extreme heat disturbs the body’s cooling ability
  • Disorders relating to heat stress:
    • Heat Cramps
    • Heat Exhaustion
    • Heat Stroke
  • Prevention of heat stress
    • Keep Cool, Rotate on the job
  • Factors affecting heat stress
    • Stay hydrated, wear proper clothing
  • Extreme Cold
  • Hypothermia and Frostbite – Cold Environments.
  • Conditions leading to Hypothermia and Frostbite
    • Cold temps, liquid Nitrogen, Propane
  • Prevention of Hypothermia and Frostbite
    • Proper clothing, gloves, hats
  • Housekeeping & Safety are Closely Related:
  • Return all tools, equipment and supplies to proper storage after use.
  • Coil hoses, cords when not in use
  • Do not block aisles, passageways, eyewashes/showers, electrical panels and/or fire protection equipment.
  • Keep floors dry and free from spills
  • Pick up after work is complete
safe operation 1 yard dumpers
  • Do not operate dumpers without training. See Plant Protection for information.
  • Always observe all SAFETY RULES of your company.
  • Do not allow any material to extend from the dumper.
  • The dumper will be secured by the safety chain to the handling vehicle before being moved.
  • Do not exceed the capacity of the dumper or the attached vehicle.
  • Dumper should be secured by the safety latch when not dumping.
  • All personnel should be clear of the area when dumper is in operation.
  • Do not reach through or climb mast to trip dumper.
  • Always use the pull hook to release the safety latch.
    • Keep hands away from the dumper there are several pinch points.
dumping the 1 yard dumpers
  • Lift dumper just above rim of the receptacle.
  • Unlock dumper to allow it to roll forward to unload the contents.
  • The design of the dumper works by changing the CENTER OF GRAVITY to unload. This may require the forks to be Tilted Forward Or Backward to release pressure on the latch.
  • Always return the dumper to a locked position with the safety latch secured.
  • Never climb into dumpster.
floor load
Floor Load
  • Green building signs
  • Per Square Foot (PSF)
  • Gross Vehicle Weight (GVW)
  • Green and white striped tape.
  • Watch for special signs
  • Know your travel plan.
  • Bld’G No. 34
  • Mens: 03-23-00-34
  • EL. 48” - 0”
  • Floor Capacity
  • 100 PSF
  • 4100# GVW
  • Key Pan: CD-59473 14
  • Ref. DWG: F-59228
sewer grates
Sewer Grates
  • Replace sewer grates after work is completed
  • If damaged - report for repair
  • Replace grates after repair is complete
  • If grates are not replaced - construct barriers
  • Grates load rating is lower than surrounding floor load ratings. Scope out your path.
powered industrial trucks
Powered Industrial Trucks
  • Industrial trucks are defined as follows:
    • Power driven vehicles that are used to carry, push, pull, lift, stack, or tier material.
  • Does not pertain to earth moving equipment.
pit rules of the road
PIT – Rules of the Road
  • What is Required when using PIT on Sappi Property:
    • Licenses / Proof of Training (including road time)
    • Proper PPE
    • Pre-Op/ Check List
    • Understand Sappi’s Rules of the Road
powered industrial truck cont
Powered Industrial Truck – Cont.
  • All PIT’s capable of moving in reverse under power shall be equipped with a back-up alarm.
  • All PIT’s Operating inside buildings must be equipped with an amber strobe light and the appropriate number of driving lights.
  • PIT’s shall be equipped with safety equipment that protects the operators as well as warns other vehicle operators and pedestrians of their presence.
  • Operators of PIT’s are required to wear seat belts when they are provided.
safety operation of pit s
Safety Operation of PIT’s
  • Any PIT operating inside a building must have its driving lights and amber strobe on.
  • When operating inside a building, the operator must slow down at all intersections and stop at marked intersections. Always sound horn before entering any intersection.
  • Operators and passengers shall keep all body parts within the riding compartment while a PIT is in motion.
  • All operators and passengers will enter and exit PIT’s only when the PIT is at a complete stop.
  • Passengers are not allowed to ride in or on PIT’s unless the vehicle is designed to accommodate passengers.
safety operation of pit s cont
Safety Operation of PIT’s – Cont.
  • No one shall operate a PIT with loads that exceed the vehicle’s rated load capacity.
  • Never leave a PIT running while it is unattended. “Unattended” means that the operator is 25 feet or more away, or the PIT is not in view.
  • Use gloves when changing LP bottles.
safety operation of pit s cont1
Safety Operation of PIT’s – Cont.
  • Etcetera:
    • No use of mill vehicles without written approval.
    • If a contractor is using their own vehicle or equipment, they must have proof of Vehicle Training – including hands-on component.
safe operation of vehicles
Safe Operation of Vehicles
  • Operator is responsible for the safe operation of his/her vehicle at all times.
  • Limit to Prudent Speed (5 mph max in runways)
  • Maintain a safe distance between Vehicles
  • Operators shall Slow Down and Sound Horn at all cross aisles.
  • Stop at all Stop Signs.
  • No passing other vehicles moving in the same direction.
  • No riding in the back of open vehicles.
  • Pedestrians have the right of way.
  • Trucks shall not be driven up to anyone standing in front of a bench or other fixed objects where they maybe pinned.
  • Do not stand or pass under elevated portion of vehicle.
  • When loading / unloading trucks or trailers, brakes shall be set and wheels blocked to prevent movement of trucks.
  • Flooring of trucks and trailers shall be checked for breaks or weaknesses.
  • Overhead guards must be on vehicles.
  • If the load being carried obstructs forward view of the driver, the driver shall travel with the load trailing.
  • Travel with the load no more than 4 to 6 inches off the floor.
powder actuated tools
Powder Actuated Tools
  • PAT’s are those activated by a gunpowder cartridge.
  • Only trained and authorized users may use PAT’s. Licenses must be on operator during use.
  • The project engineer must authorize use of PAT
  • Clear area - Do not allow people behind the work area while PAT is being operated.
  • Powder / Charge needs to be secured.
electrical hazards
Electrical Hazards
  • All voltage shall be considered dangerous.
  • Only authorized users will be permitted to open control panels.
  • LO/TO procedures are required for work on electrical devices.
  • Use appropriate PPE in accordance with NFPA 70E.
  • All extension cords must be of three wire type and in good condition.
  • If there is a problem - sparking, smoking - de-energize and report.
  • If a fire danger is present - call a Code 7at:
    • Mill phone: x4222
    • Cell phone: 207-856-4911
  • GFCI’s are required for all electrical connections.
  • Hazards are created when equipment is not properly maintained.
  • Inspection program required for all GFCI units.
excavation activities
Excavation Activities
  • Compliance with all applicable state, federal and local regulations.
  • Review of site for buried utilities or other issues shall be performed prior to excavation.
    • DIG SAFE
    • Environmental Department
  • Protect all openings - DO NOT leave unguarded or unprotected.
  • Low light conditions require special warnings.
available resources
Available Resources
  • Your SAPPI representative - know the name!
  • Department Asset Managers and Planners
  • Plant Protection X4911
  • If in doubt - ASK!
  • Pay attention to your surroundings (Above, Below, Behind, and In what you are working on)
  • Keep yourself and your co-workers SAFE.