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Gainful Employment

Gainful Employment

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Gainful Employment

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  1. Gainful Employment Webinar #7 Gainful Employment: How to Read Your GE Backup Detail Report May 16, 2012

  2. Agenda • Background • Rate Package • GE Backup Detail Report - file layout and calculation information • Viewing rates online • Requesting back up data online • Resource: Gainful Employment Operations Manual released on May 11, 2012 • Q & A

  3. Background

  4. GEDebtMeasures • Final Rule published on June 13, 2011 – • Defines a gainful employment program to be one where a substantial number of the program’s students – • Are repaying their Title IV loans – • Repayment Rate • Meet minimum debt burden standard– • Debt to Earnings Ratio

  5. TwoDebtMeasures • Repayment Rate – • A percentage of the Title IV loan amounts that a GE Program’s former students are repaying (weighted for loan balance) • Debt-to-Earnings Ratios – • For the GE Program’s completers, the educational loan annual repayment amount as a percentage of their earnings

  6. PerformanceRequirement • A program must meet at least one of the three GE Debt Measures threshold to be eligible for Title IV participation • Repayment rate of at least 35% • Debt-to-Earnings rate of less than or equal to • 12% of total earnings, or • 30% of discretionary income

  7. Informational Debt Measures • First year rates are informational only • For the 2011 Debt Measures Year • Released in 2012 • 2YP is FY 2007 and FY 2008 • No Pre-Draft Rosters • No Draft Rates • No Challenges • No Sanctions

  8. Loan Medians • Medians for Disclosures – NOT what was used for Debt Measures • Three Medians: • Title IV Loans • Private Loans • Institutional Financing • Most recently completed Award Year • Completers only

  9. Calendar

  10. Rate Package

  11. Rate Package • Rate Package consists of: • Letters for each program • Debt Measures Letter • Loan Medians for Disclosures Letter • Backup file for each program • Loan Medians for Disclosures file • Repayment Rate file • Debt Measures file • Rate Package distributed through SAIG • Must sign up for Rate Package via Participation Management Website (FSAWebenroll.ed.gov) • See Electronic Announcement #33 – (http://ifap.ed.gov/eannouncements/032112GEEA33.html)

  12. Rate Letter • Rate Letter is the formal notification of the calculated Gainful Employment Debt Measures from the Department • Electronic, easy to read summary • One rate letter per program • Delivered to the designated SAIG mailbox • Cannot be regenerated if not received via SAIG due to lack of sign up. • Loan Medians for Disclosure Letter

  13. Sample Letter

  14. Rate Letter • Each letter addresses a specific program • One Loan Median Letter and One Rate Letter • One program equals two letters • 20 programs equals 40 letters • Program Name is the CIP Program Name • CIP Code / Credential Level • If no rate was calculated, no rate letter will be created

  15. Backup Files • Due to the amount of data considered for each calculation, one file per rate type for each program: • Assist in ease of data review • Allows the user to review the data for a specific program without having to separate the information for multiple programs • If all data in a single file is preferred, this can be requested online.

  16. Backup File • Each backup file contains data utilized by the Department in the calculation of a specific type of metric • Backup data for each metric will be contained in its own file • One program equals 3 backup files • Loan Medians for Disclosures, Debt-to-Earnings Ratios, Repayment Rate • 20 programs equals 60 backup files

  17. Missed Sign Up Opportunity • If you haven’t signed up before rates were distributed: • Didn’t receive Rate Package • Get rates online • Request back up files online • Letters can’t be recreated after the initial distribution via SAIG

  18. New For GE New data from NSLDS New process New file format All metrics use the same file layout All of the records in any portion of the calculation are included Nothing like you’ve ever seen before Lots of data

  19. Backup File Organization

  20. Backup File Organization • All data considered at any step in the calculation has been grouped together into common groups or types within the file. • All student records are together, all loan records are together, etc. • These groups are called Record Types • Regulations call for specifically outlined conditions to be considered for the inclusion or the exclusion of data for each metric.

  21. Backup File Organization Each backup file is for a single program • Fixed width file • Record types are organized the same for: • Loan Medians • Repayment Rate • Debt-to-Earnings • While the number of records present in the file may vary, the record types will always appear in the same order

  22. Other Files vs. GE File Enrollment File Layout GE File Layout One File Header Record One Program Header Record One or More Detail Records per Student One File Trailer Record • One File Header Record • One Detail Record per Student • One File Trailer Record

  23. Other Files vs. GE File Header Record Trailer Record

  24. Other Files vs. GE File New Header Type – Program Header – Shows GE Program Data for this specific file

  25. Other Files vs. GE File Enrollment File – 1 Detail Record per student

  26. Other Files vs. GE File GE Backup File – Many Detail Records per student

  27. Backup File Record Types

  28. Backup File – File Header Record Identifies the rate type for this backup data file, and other information about the file itself. Backup file consists of: Header Record Program Header Record Program Student Record Program GE Record Program Loan Record Program Loan – Other GE Record Program Loan – Consolidation Loan Record Program Loan – Enrollment Record Program Student Enrollment in Earnings Year Record Program Student Deferment in Earnings Year Record Program Student GE Attendance in Earnings Year Record Program Loan Holders Record Trailer Record

  29. File Contents File Header Record 067899 9999 000000000 00NORTH SOUTH UNIVERSITY Record Type Indicator 067899 999999 000000000 99NORTH SOUTH UNIVERSITY File Trailer Record 067899 2008010903011000072828A05 Animal Health. 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011330050003A150001120095 0678992008 200903 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2 067899 2008010903011440050401A25000112009520095AA01090401200905022009 067899 2008010903011440050401A30000112009520095B220090601CD005001E004 067899 2008010903011440050401A35000112009520095CADE2009070120090901 067899 2008010903011000050001A4000011 067899 UNIVERSITY O 067899 2008010903011000000019A4500011 0678990020090901SFAE 067899 2008010903011100050001A5000011 01090201200910012009 067899 2008010903011000000101A55L800022BIRMINGHAM TRUST NATIONAL BANK

  30. File Layout - Header

  31. File Contents File Header Record 067899 9999 000000000 00NORTH SOUTH UNIVERSITY Record Type Indicator 067899 999999 000000000 99NORTH SOUTH UNIVERSITY File Trailer Record 067899 2008010903011000072828A05 Animal Health. 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011330050003A150001120095 0678992008 200903 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2 067899 2008010903011440050401A25000112009520095AA01090401200905022009 067899 2008010903011440050401A30000112009520095B220090601CD005001E004 067899 2008010903011440050401A35000112009520095CADE2009070120090901 067899 2008010903011000050001A4000011 067899 UNIVERSITY O 067899 2008010903011000000019A4500011 0678990020090901SFAE 067899 2008010903011100050001A5000011 01090201200910012009 067899 2008010903011000000101A55L800022BIRMINGHAM TRUST NATIONAL BANK

  32. File Contents Record Type Indicator 067899 9999 000000000 00NORTH SOUTH UNIVERSITY 067899 2008010903011000072828A05 Animal Health. 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011330050003A150001120095 0678992008 200903 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2 067899 2008010903011440050401A25000112009520095AA01090401200905022009 067899 2008010903011440050401A30000112009520095B220090601CD005001E004 067899 2008010903011440050401A35000112009520095CADE2009070120090901 067899 2008010903011000050001A4000011 067899 UNIVERSITY O 067899 2008010903011000000019A4500011 0678990020090901SFAE 067899 2008010903011100050001A5000011 01090201200910012009 067899 2008010903011000000101A55L800022BIRMINGHAM TRUST NATIONAL BANK 067899 999999 000000000 99NORTH SOUTH UNIVERSITY

  33. Backup File – Program Header Record Summary level information regarding the rate Backup file consists of: Header Record Program Header Record Program Student Record Program GE Record Program Loan Record Program Loan – Other GE Record Program Loan – Consolidation Loan Record Program Loan – Enrollment Record Program Student Enrollment in Earnings Year Record Program Student Deferment in Earnings Year Record Program Student GE Attendance in Earnings Year Record Program Loan Holders Record Trailer Record

  34. Backup File – Program Header Record • CIP Code • Calculation Type • CIP Program Name • Calculation Date • Rate Type • Evaluation Period • Rate • Numerator • Denominator • Pass/Fail Indicator For complete layout see GE Operations Manual Contains Program specific summary data about a specific calculation Data includes but is not limited to:

  35. File Layout – Program Header Record Program Specific Information

  36. File Contents – Program Header Record Program Header Record 067899 2008010903011000072828A05 Animal Health. 067899 9999 000000000 00NORTH SOUTH UNIVERSITY 067899 2008010903011000072828A05 Animal Health. 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011330050003A150001120095 0678992008 200903 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2 067899 2008010903011440050401A25000112009520095AA01090401200905022009 067899 2008010903011440050401A30000112009520095B220090601CD005001E004 067899 2008010903011440050401A35000112009520095CADE2009070120090901 067899 2008010903011000050001A4000011 067899 UNIVERSITY O 067899 2008010903011000000019A4500011 0678990020090901SFAE 067899 2008010903011100050001A5000011 01090201200910012009 067899 2008010903011000000101A55L800022BIRMINGHAM TRUST NATIONAL BANK 067899 999999 000000000 99NORTH SOUTH UNIVERSITY

  37. Backup File – Program Student Record All students found within the backup file will be grouped together in this set of records. Backup file consists of: Header Record Program Header Record Program Student Record Program GE Record Program Loan Record Program Loan – Other GE Record Program Loan – Consolidation Loan Record Program Loan – Enrollment Record Program Student Enrollment in Earnings Year Record Program Student Deferment in Earnings Year Record Program Student GE Attendance in Earnings Year Record Program Loan Holders Record Trailer Record

  38. Backup File – Program Student Record • CIP Code • Credential Level • SSN • First Name • Last Name • Various Exclusion Indicators • Default Flag • Private Loan Amount • Title IV Loan Amount For complete layout see GE Operations Manual Contains student data utilized in a specific calculation Data includes but is not limited to:

  39. File Layout – Program Student Record

  40. File Layout – Program Student Record

  41. File Contents – Program Student Record 067899 2008010903011000000019A1000011 Y555110105LESLIE Program Student Record 067899 9999 000000000 00NORTH SOUTH UNIVERSITY 067899 2008010903011000072828A05 Animal Health. 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011330050003A150001120095 0678992008 200903 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2 067899 2008010903011440050401A25000112009520095AA01090401200905022009 067899 2008010903011440050401A30000112009520095B220090601CD005001E004 067899 2008010903011440050401A35000112009520095CADE2009070120090901 067899 2008010903011000050001A4000011 067899 UNIVERSITY O 067899 2008010903011000000019A4500011 0678990020090901SFAE 067899 2008010903011100050001A5000011 01090201200910012009 067899 2008010903011000000101A55L800022BIRMINGHAM TRUST NATIONAL BANK 067899 999999 000000000 99NORTH SOUTH UNIVERSITY

  42. File Contents – Multiple Students 3 Student Records 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011000000019A1000012 Y666110105SAMUEL 067899 2008010903011000000019A1000013 Y777110105CATHERINE 067899 9999 000000000 00NORTH SOUTH UNIVERSITY 067899 2008010903011000072828A05 Animal Health. 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011000000019A1000012 Y666110105SAMUEL 067899 2008010903011000000019A1000013 Y777110105CATHERINE 067899 2008010903011330050003A150001120095 0678992008 20090315 067899 2008010903011330050003A150001220099 0678992008 20090315 067899 2008010903011330050003A150001320091 0678992008 20090315 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2009 067899 2008010903011440050401A20000122009920099 0678990020080401SFA2009 067899 2008010903011440050401A20000132009120091 0678990020080401SFA2009

  43. Backup File – Program GE Record All school reported GE records utilized in the calculation will be included in this grouping of records. Backup file consists of: Header Record Program Header Record Program Student Record Program GE Record Program Loan Record Program Loan – Other GE Record Program Loan – Consolidation Loan Record Program Loan – Enrollment Record Program Student Enrollment in Earnings Year Record Program Student Deferment in Earnings Year Record Program Student GE Attendance in Earnings Year Record Program Loan Holders Record Trailer Record

  44. Backup File – Program GE Record • CIP Code • Credential Level • Award Year • Program Attendance Begin Date • Program Attendance End Date • Program Attendance Status • Tuition and Fees Amount For complete layout see GE Operations Manual Contains school reported GE data utilized in a specific calculation Data includes but is not limited to:

  45. File Layout – Program GE Record

  46. File Contents Program GE Record 067899 2008010903011000000019A150001120095 0678992088 200903 067899 9999 000000000 00NORTH SOUTH UNIVERSITY 067899 2008010903011000072828A05 Animal Health. 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011330050003A150001120095 0678992008 200903 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2 067899 2008010903011440050401A25000112009520095AA01090401200905022009 067899 2008010903011440050401A30000112009520095B220090601CD005001E004 067899 2008010903011440050401A35000112009520095CADE2009070120090901 067899 2008010903011000050001A4000011 067899 UNIVERSITY O 067899 2008010903011000000019A4500011 0678990020090901SFAE 067899 2008010903011100050001A5000011 01090201200910012009 067899 2008010903011000000101A55L800022BIRMINGHAM TRUST NATIONAL BANK 067899 999999 000000000 99NORTH SOUTH UNIVERSITY

  47. File Contents – Multiple Students 067899 2008010903011000000019A150001120095 0678992088 20090315 067899 2008010903011000000019A150001220099 0678992088 20090315 067899 2008010903011000000019A150001320091 0678992088 20090315 3 GE Records 067899 9999 000000000 00NORTH SOUTH UNIVERSITY 067899 2008010903011000072828A05 Animal Health. 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011000000019A1000012 Y666110105SAMUEL 067899 2008010903011000000019A1000013 Y777110105CATHERINE 067899 2008010903011330050003A150001120095 0678992008 20090315 067899 2008010903011330050003A150001220099 0678992008 20090315 067899 2008010903011330050003A150001320091 0678992008 20090315 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2009 067899 2008010903011440050401A20000122009920099 0678990020080401SFA2009 067899 2008010903011440050401A20000132009120091 0678990020080401SFA2009

  48. File Contents – Multiple Students 3 Student Records 3 GE Records 3 Loan Records 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011000000019A1000012 Y666110105SAMUEL 067899 2008010903011000000019A1000013 Y777110105CATHERINE 067899 2008010903011000000019A150001120095 0678992088 20090315 067899 2008010903011000000019A150001220099 0678992088 20090315 067899 2008010903011000000019A150001320091 0678992088 20090315 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2009 067899 2008010903011440050401A20000122009920099 0678990020080401SFA2009 067899 2008010903011440050401A20000132009120091 0678990020080401SFA2009 067899 9999 000000000 00NORTH SOUTH UNIVERSITY 067899 2008010903011000072828A05 Animal Health. 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011000000019A1000012 Y666110105SAMUEL 067899 2008010903011000000019A1000013 Y777110105CATHERINE 067899 2008010903011330050003A150001120095 0678992008 20090315 067899 2008010903011330050003A150001220099 0678992008 20090315 067899 2008010903011330050003A150001320091 0678992008 20090315 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2009 067899 2008010903011440050401A20000122009920099 0678990020080401SFA2009 067899 2008010903011440050401A20000132009120091 0678990020080401SFA2009

  49. File Contents Various Supporting Record Types 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2 067899 2008010903011440050401A25000112009520095AA01090401200905022009 067899 2008010903011440050401A30000112009520095B220090601CD005001E004 067899 2008010903011440050401A35000112009520095CADE2009070120090901 067899 2008010903011000050001A4000011 067899 UNIVERSITY O 067899 2008010903011000000019A4500011 0678990020090901SFAE 067899 2008010903011100050001A5000011 01090201200910012009 067899 2008010903011000000101A55L800022BIRMINGHAM TRUST NATIONAL BANK 067899 9999 000000000 00NORTH SOUTH UNIVERSITY 067899 2008010903011000072828A05 Animal Health. 067899 2008010903011000000019A1000011 Y555110105LESLIE 067899 2008010903011330050003A150001120095 0678992008 200903 067899 2008010903011440050401A20000112009520095 0678990020080401SFA2 067899 2008010903011440050401A25000112009520095AA01090401200905022009 067899 2008010903011440050401A30000112009520095B220090601CD005001E004 067899 2008010903011440050401A35000112009520095CADE2009070120090901 067899 2008010903011000050001A4000011 067899 UNIVERSITY O 067899 2008010903011000000019A4500011 0678990020090901SFAE 067899 2008010903011100050001A5000011 01090201200910012009 067899 2008010903011000000101A55L800022BIRMINGHAM TRUST NATIONAL BANK 067899 999999 000000000 99NORTH SOUTH UNIVERSITY

  50. File Contents • Metrics are calculated using the following: • GE Program record(s) • NSLDS Enrollment Reporting record(s) • Title IV Loan record(s) • A student may have any combination of these records present in the back up file.