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Creating Content. Importing non MARC content Lise Foster Systems Librarian Institute of Financial Services. Content Creation. Background Aims Procedure. Background. The LIS holds 30,000 books, 250 journals

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Presentation Transcript
creating content
Creating Content

Importing non MARC content

Lise Foster

Systems Librarian

Institute of Financial Services

content creation
Content Creation
  • Background
  • Aims
  • Procedure
background
Background
  • The LIS holds 30,000 books, 250 journals
  • Good sources of information on particular topics are also catalogued on Unicorn using Topic and Source formats
  • A list of useful addresses exists in Access and printed formats.
slide4
Aims
  • Import the list of addresses into Unicorn without typing them in manually
  • Make the list searchable by subject
  • The list is updated quarterly so had to be quick and easy to remove old data and replace it with the updated information
  • Add an appropriate location, call number and material type to each record in the upload
procedure
Procedure
  • Convert access file to flat ascii file with required field names and save the converted file in /s/sirsi/Unicorn/Marcimport directory
  • Create policies
  • Use bibload report to import the data

Use setdiscard and remdiscard reports to remove previous addresses (selecting on unique addresses format) or to start again!

formatting
Formatting

How to get the records into a Unicorn friendly format?

The IT department came to the rescue! The Access database was converted into an Oracle table, then output as a plain text file with the correct labels, ready to load into Unicorn.

Sample record:

*** DOCUMENT BOUNDARY ***

FORM=ADDRESSES

.110. |aAccounting Standards Board (ASB)

.ADDR. |aHolborn Hall

.ADDR1. |a100 Gray's Inn Road

.ADDR2. |aLondon

.PSTC. |aWC1X 8AL

.TEL. |a020 7404 8818

.FAX. |a020 7404 4497

.EMAI. |aenquiries@asb.org.uk

.650. |ACCOUNTANCY 657

*** DOCUMENT BOUNDARY ***

FORM=ADDRESSES

The .txt file then needs to be saved in the Marcimport directory

policies
Policies

Cataloguing Policies

  • Classification
  • Catalog format
  • Item type
  • Holding code

General Policies

  • Location
cataloguing policies
Cataloguing Policies

The holding code policy

is used when loading bibliographic records into Unicorn via the record loading reports

Name: ADDRESS

Description: Address

Ignore item:

Code: Address

Library: CIB

Location: U-KNOW

Item type: ADDRESS

Item category 1:

Item category 2:

Circulate:

Permanent:

Price:

cataloguing policies1
Cataloguing Policies

Classification Policy

Name: ADDRESS

Description: Address

Sort rule: ASIS

Make rule: ASIS

Case: Upper

Display: Descending

Analytic file prefix:

Preceding year part of analytic:

Leading text: XX

Substitute text: ADDRESS

Strip AUTO number:Yes

cataloguing policies2
Cataloguing Policies

Catalog Format

110 Company name

ADDR

PSTC

TEL

FAX

EMAI

500

650

690

856

ADDR2 Address

ADDR1 Address

ADDR3 Address

ADDR4 Address

080 UDC class number

cataloguing policies3
Cataloguing Policies

Item Type

Name: ADDRESS

Description: Address in the addresses list of the MIS

Hold threshold: 25000

Floating:

cataloguing policies4
Cataloguing Policies

Location

Name: U-KNOW

Description: U-KNOW Knowledge Management Database

Holdable: No

Type: NONE

Shadow: Yes

Reshelving period: UNLIMITED

Reshelving location: RESHELVING

the bibload report
The bibload report

Call no. load rules entry should read ADDRESS,080,,N

  • 1st field is class scheme rule
  • 2nd field is the ID entry in the record with the call no. in
  • 3rd field is the occurrence of ID, if there is more than one call no. field

Select the default holding code address to set the item type and Location

creating content1
Creating Content

That’s all there is to it!