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MS4801 Project Management Week 4: Planning

WebCT Assignment: First Principles of Project Management. All the principles make certain assumptions about the team players involved. For example:Everyone is working towards the same or similar goals, whatever those might be.Everyone is being honest with one another.An appropriate level of skil

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MS4801 Project Management Week 4: Planning

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    1. MS4801 Project Management Week 4: Planning

    2. WebCT Assignment: First Principles of Project Management All the principles make certain assumptions about the team players involved. For example: Everyone is working towards the same or similar goals, whatever those might be. Everyone is being honest with one another. An appropriate level of skill or experience is available as needed. Everyone wants the project to succeed. Everyone is clear and agrees on who the customer is. First Principles of Project Management, By R. Max Wideman

    3. Step 1: Project Objective The first step is to define the project objective. The objective must be clear, attainable, specific, and measurable. The objective is usually defined in terms of scope, schedule and cost.

    4. Step 2: Work Breakdown Structure Determine what activities need to be performed. A list of all the activities must be developed. An activity is a piece of work that consumes time. The WBS is a hierarchical tree of end items to be accomplished. A work item is one small piece of the project. A work package is the lowest-level item.

    5. Step 3: Developing the Network Plan After all activities have been defined, they are graphically portrayed in a network diagram. Two network planning techniques were developed in the 1950’s: Program evaluation and review technique (PERT) Critical path method (CPM)

    6. Program Evaluation & Review Technique

    7. Network Principals Different formats can be used to draw the diagram: Activity in the box (AIB) a.k.a. activity on the node (AON) Activity on the arrow (AOA)

    8. Build a Project Network A project is made up of a sequence of activities that form a network representing a project. Network consists of branches & nodes

    9. Network Diagrams Activity Predecessor A None B None C A D A E B F B G C, D, E, F

    10. EXERCISE: Network Diagram Activity Predecessor A None B None C A,B D A,B E A,B F C,D G E H F I F,G

    11. Need Duration Activity Predecessor A None B None C A D A E B F B G C, D, E, F

    12. Need Duration for Activities Activity Pred Duration A None 5 B None 10 C A 15 D A 10 E B 5 F C 20 G E 20 H D,E,F 5 I G 15

    13. Critical Path Analysis (CPM)

    14. Work Breakdown

    15. Activity-in-Node

    16. Activity in the Box (AIB - NODE) Each activity is represented by a box. The activity description is written in the box. Each box is assigned a unique activity number. Activities have a precedential relationship. Some activities may be done concurrently.

    17. Activity on the Arrow (AOA) Each activity is represented by an arrow. The activity description is written above the arrow. The tail of the arrow designates the start of the activity. The head of the arrow designates the completion of the activity. Activities are linked by circles called events. An event represents the finish of activities entering it and the start of activities leaving it. Each event is assigned a unique activity number.

    18. Activity-on-Arrow

    19. Preparing the Network Diagram Ask the following questions regarding each activity: Which activities must be finished immediately before this activity can be started? Which activities can be done concurrently with this activity? Which activities cannot be started until this activity is finished?

    20. Preparing the Network Diagram (Cont.) Should flow from left to right. Not drawn to a time scale. Can vary in how detailed the diagram should be. AIB vs. AOA is a matter of personal preference. AIB is the most common in project management software packages.

    21. County Engineers Design Department Activity Preceding Duration A) Application approval None 5 B) Construction plans A 15 C) Traffic study A 10 D) Service availability check A 5 E) Staff report B,C 15 F) Commission approval B,C,D 10 G) Wait for construction F 170 H) Occupancy E,G 35

    22. Simple Activity on Node

    23. AON with Duration

    24. Forward Pass How soon can the activity start (ES) How soon can the activity finish (EF) How soon can the project be finished (TE)

    25. Backward Pass How late can the activity start (LS) How late can the activity finish (LF) Which activities represent critical path (CP) How long can the activity be delayed (SL)

    26. TOOL: Responsibility Matrix Displays in tabular format the individuals responsible for the work items. “X” can be used to indicate who is responsible. “P” indicates who has primary responsibility. “S” indicates who has secondary responsibility.

    27. Responsibility Matrix – e.g., Frame, Page 190

    28. TOOL: Gantt Charts Gantt charts, or bar charts, are popular due to their simplicity. Activities are listed down the left-hand side. A time scale is shown along the bottom. Do not display the interrelationships of activities. If one activity is delayed, it is not obvious how that will affect other activities. Most project management software can show interdependencies with arrows.

    29. Midterm Preview Go to preview

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