1. PREVENTIVE MAINTENANCE
2. PREVENTIVE MAINTENANCE
Does your system have a preventive maintenance plan ?
3. PREVENTIVE MAINTENANCE
PM is a schedule of planned maintenance activities aimed at the prevention of mechanical breakdowns and failures.
4. PREVENTIVE MAINTENANCE The primary goal of preventive maintenance is to prevent the failure of equipment before it actually occurs, ensuring that the vehicles are safe to operate and maximizing the vehicle’s useful life.
5. PREVENTIVE MAINTENANCE Useful Life Criteria
6-S, Minivan, 5 years, 100,000 miles
6-1MV, Modified minivan, 5 years, 100,000 miles
7-1MS, Modified van, 5 years, 100,000 miles
7-1MR, Modified van, 5 years, 100,000 miles
12-M, Modified van, 5 years, 100,000 miles
7-1B Bus, 6 years, 150,000 miles
8-2B Bus, 6 years, 150,000 miles
12-2B Bus, 6 years, 150,000 miles
16-2B Bus, 6 years, 150, 000 miles
16-2BHD Bus, 6 years, 150, 000 miles
12-B Bus, 6 years, 150,000 miles
24-B Bus, 6 years, 150,000 miles
24-BHD Bus, 6 years, 150,000 miles (See Attachment A)
6. PREVENTIVE MAINTENANCE Items Needed for Disposition
Disposition form (See Attachment B)
Page D-7, Red Administration Handbook
All decals removed
7. PREVENTIVE MAINTENANCE PM plan is the foundation of an effective transit system maintenance program and is required for all LADOTD transit systems.
8. PREVENTIVE MAINTENANCE The plan should describe how your agency handles the following PM activities.
Making preventive maintenance arrangements
Adhering to a preventative maintenance schedule
Conducting daily vehicle inspections
Completing corresponding inspection checklist & follow up on deficiencies
Keeping a comprehensive maintenance record on file for each vehicle/Documentation (checklists, reports, receipts, etc.)
9. PREVENTIVE MAINTENANCE Making Preventive Maintenance Arrangements
PM plan should describe how you maintain the fleet and equipment
Maintenance department or private garage
Who is in charge of scheduling vehicles for PM work?
How is information conveyed?
Who is responsible that PM schedules are followed?
How are PM Intervals determined?
See Attachment C (Maintenance Communication)
10. PREVENTIVE MAINTENANCE Adhering to a preventative maintenance schedule
Equipment manufacturer recommendations/Basic roadmap
Mileage intervals/Manufacturer guidelines
Seasonal variations/Fall, Winter, Spring, and Summer
Environmental conditions/Dusty roads, stop and go driving
Vehicle Cleanliness/ Establish a regular program for washing & cleaning, road salt or brine will accelerate rusting. Dust from roads causes poor driving conditions, passengers are not comfortable in a dirty vehicle.
See Attachment D (Preventive Maintenance Table) and Attachment E (Preventative Maintenance Checklist) Page P-2, Red Administration Handbook
11. PREVENTIVE MAINTENANCE Conducting Daily Vehicle Inspections
Daily pre-trip inspection sheet (required on all vehicles)
Critical to success of the PM plan/Minor problems-corrected
Drivers trained how to conduct inspections
Properly complete form/all defects accurately noted
Form should have all areas that driver is to check
Space provided to document any problems
Information should be the base for the PM program and forwarded to maintenance department or repair shop when defects found
See Attachment F (Daily driver pre-trip inspection) Page P-3, Red Administration Handbook
12. PREVENTIVE MAINTENANCE Conducting Daily Vehicle Inspections/continued
Mechanics should perform thorough inspections when in the shop
Mechanics certifications/Automotive service excellence
Mechanic inspection sheet (See Attachment G and G1)
PM inspections/Certain mileage intervals
13. PREVENTIVE MAINTENANCE Warranties
All warranty information in vehicle packets upon pickup/READ, READ, READ
3 years/36,000 miles
Chassis/Ford, Chevy, Dodge/Local dealer
Modifications National Bus Sales (800) 282-7981 (Goshen or Elkhart Coach, Braun Corp)
Bus Group (866) 726-5142 (ElDorado, Transtech or Aerotech)
Transportation South (800) 367-9463 (Startrans or Starcraft)
Must have authorization before work is done
DOTD contact & technical support information
(See Attachment H)
14. PREVENTIVE MAINTENANCE Documentation
Maintenance records are required to be kept on file for each vehicle
Records should include specific details when maintenance was performed, whether preventive or unscheduled
Pertinent information/mileage, dates, description of repair, cost, who performed work
Agencies are encouraged to develop spread sheets to help document oil changes, tire rotations, inspections, etc. (See Attachments I thru L)
Monthly maintenance reports are required on every active LADOTD public transportation vehicle until its has reached its useful life. Report form is required by the 15th day of the following month for the previous month.
Monthly Maintenance/Expense Record (See Attachment O), Page R-14, Red Administration Handbook
(See Attachments M & N) for detailed instructions/Page R-9 & R-10, Red Administration Handbook
15. PREVENTIVE MAINTENANCE Sample Vehicle Preventive Maintenance Schedule
wash vehicle interior and exterior
Unscheduled, based on need, replace
Windshield wiper motor
Windshield wiper blades
Exhaust components; muffler, hangers, etc.
Headlights, marker lights, etc.
Vehicle interior; fittings, seats, etc.
Wheelchair lift components
16. PREVENTIVE MAINTENANCE Sample Vehicle Preventive Maintenance Schedule
Service air conditioner
Every two years
Replace all hoses
Every four years
17. PREVENTIVE MAINTENANCE Sample Vehicle Preventive Maintenance Schedule (Mileage Specific)
Specific mileage recommendation should come from the original equipment manufacturer.
Every 3,000 – 5000 miles
Change oil, oil filter, fuel filter (diesel)
Every 10,000 miles
Inspect drive belts, adjust tension, change air filter (dusty area)
Every 15,000 miles
Change air filter and PCV valve
Every 20,000 miles
Change front and rear brake pads
18. PREVENTIVE MAINTENANCE Sample Vehicle Preventive Maintenance Schedule (Mileage Specific)
Every 25,000 miles
Every 30,000 miles
Change fuel filter, spark plugs
Service transmission, replace filter and fluid
Pack wheel bearings
Every 60,000 miles
Replace EGR value and clean EGR passage
Ignition cables, distributor cap, and rotor
Vacuum-operated emissions system components
Every 80,000 miles
Replace oxygen sensor, if so equipped
19. PREVENTIVE MAINTENANCE Wheelchair lift maintenance should be performed at scheduled intervals according to the number of cycles or elapsed time, whichever comes first. Your
Specific schedule should be based on the
lift manufacturer’s specifications.
20. PREVENTIVE MAINTENANCE Summary of PM Plan
Documentation of how PM is arranged & who is responsible
What the PM schedules are for your vehicles & what PM inspection items are included
What is expected for the drivers’ daily vehicle inspections and how vehicle defects are communicated
How are all maintenance records compiled, stored, etc.
All relevant forms and checklists should be included in the plan
21. PREVENTIVE MAINTENANCE