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Kansas CVISN Program Plan

Kansas CVISN Program Plan. June 2000. Section 1. CVISN Definition Table of Content Executive Summary Signature Page. CVISN Definition.

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Kansas CVISN Program Plan

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  1. Kansas CVISNProgram Plan June 2000

  2. Section 1 • CVISN Definition • Table of Content • Executive Summary • Signature Page

  3. CVISN Definition • What is the definition of CVISN? The term CVISN (Commercial Vehicle Information Systems and Networks) refers to the collection of information systems and communications networks that support commercial vehicle operations (CVO). These include information systems owned and operated by governments, motor carriers, and other stakeholders. The Federal Highway Administration (FHWA) CVISN program is not trying to create a new information system, but rather to create a way for existing and newly designed systems to exchange information through the use of standards and available communications infrastructure. The CVISN program provides a framework or “architecture” that will enable government agencies, the motor carrier industry, and other parties engaged in CVO safety assurance and regulation to exchange information and conduct business transactions electronically. The goal of the CVISN program is to improve the safety and efficiency of commercial vehicle operations. • The CVISN Architecture is the CVO part of the National Intelligent Transportation Systems (ITS) Architecture. It includes standards for communications technologies such as electronic data interchange (EDI) and dedicated short range communication (DSRC). These standards are being developed to promote interoperability and efficiency. The Transportation Equity Act for the 21st Century (TEA-21) requires that ITS projects funded from the Highway Trust Fund must be consistent with the National ITS Architecture and applicable standards. • Introductory Guide to CVISN • POR-99-7186 • Preliminary Version P.1 May 1999 • Johns Hopkins University - Applied Physics Lab 1-1

  4. Table of Content • Section 1 CVISN Definition • Table of Content • Executive Summary • Signature Page • Section 2 Mission Statement • Introduction • Organization Structure • Program Goals • Definition of CVISN Level 1 Deployment • Section 3 Program Areas • Entire Work Breakdown Structure • Section 4 Projects • Section 5 Key Features • Network Diagram of Kansas • Section 6 Milestones • Funding • Section 7 Products • Deliverables • Appendix 1 - Coach • 2 - Issues/ Decisions • 3 - Contact List • 4 - Acronyms 1-2

  5. Executive Summary • The Mission of the Kansas CVISN program is to create an information network using advanced technology that will enhance efficiency, safety, compliance and enforcement for commercial vehicle operations. The information network includes the exchange of ideas between the government partners and the motor carrier industry. CVISN initiatives to be undertaken will promote the economic well being of Kansas by facilitating the movement of goods for business and industry. State agencies in Kansas are dedicated to the application of cost-effective intelligent transportation technologies and streamlining existing processes that will improve transportation safety and administrative efficiency of both motor carriers and the state. CVISN is a collection of state, federal and private sector information systems and communication networks that support commercial vehicle operations. Kansas’ CVISN Program consists of three major program areas: • 1. Safety Projects • 2. Credentials Projects • 3. Electronic Screening Projects • Each of these program areas are detailed in this report and specific projects are outlined for implementation as part of the Kansas CVISN program. • Kansas’ CVISN Program is administered by an Inter-Agency Coordinating Group, including the Kansas Department of Transportation, Kansas Department of Revenue, Kansas Highway Patrol, Kansas Corporation Commission, Division of Information Systems and Communications, Kansas Motor Carrier Association, Kansas Turnpike Authority, Federal Motor Carrier Safety Administration and Information Network of Kansas. A combination of State and Federal funding supports the program. • CVISN Champions are System Architect Leo Luttjohann and Program Manager Ken Gudenkauf. Carrier Groups are represented by the Kansas Motor Carriers Association. 1-3

  6. Kansas CVISN Program PlanApproval Signatures • Commitment is key to the success of the Kansas CVISN Program. Through their endorsement this page represents the commitment of the following individuals and their organization and/or agency’s support of this project. - This signature page will be completed after the June CVISN Design Workshop. . * . Kansas Department of Transportation E. Dean Carlson, Secretary . * . Kansas Department of Revenue Karla Pierce, Secretary . * . Kansas Highway Patrol Col. Don Brownlee, Superintendent . * . Kansas Corporation Commission John Wine, Commission Chair .. Division of Information Systems and Communications Donald C. Heiman, Director . * . Kansas Motor Carrier Association Tom Whitaker, Interim Executive Director . * . Kansas Turnpike Authority Michael L. Johnston, President/CEO .. Information Network of Kansas Debra Luling, General Manager * = Agencies that have previously supported the Kansas CVO Business Plan 1-4

  7. Section 2 Mission Statement Introduction Organization Structure CVISN Program Goals Definition of CVISN Level 1 Deployment

  8. Mission Statement • The mission of the Kansas Intelligent Transportation System for Commercial Vehicle Operations (ITS/CVO) program is to create an information network using advanced technology that will enhance efficiency, safety, compliance and enforcement for commercial vehicle operations • The information network includes the exchange of ideas between the government partners and the motor carrier industry. As new technologies and improved software become available, this cooperative exchange of information will be utilized to evaluate processes and technologies to determine deployment initiatives that improve commercial vehicle operations. Initiatives to be undertaken will promote the economic well being of Kansas by facilitating the movement of goods for business and industry. The design of CVISN allows for national and regional electronic exchange of data and information. State agencies in Kansas are dedicated to the application of cost-effective intelligent transportation technologies and streamlining existing processes that will improve transportation safety and administrative efficiency of both the motor carriers and state. • In March 2000 the Kansas Department of Transportation completed a Statewide ITS Plan (KITS) and have categorized all ITS projects under the “KITS” Planning Process. This plan recognizes CVISN and has defined a program area within the statewide plan to address ITS/CVO activities. The Statewide ITS plan addressed CVO, Rural and Urban ITS projects and focused on mainstreaming ITS into the KDOT business structure. KITS follows the State Transportation Improvement Program (STIP) process. The Statewide ITS plan has an evaluation phase that will occur in 2002. Introduction 2-1

  9. CVISN Program Organization 2-2

  10. CVISN Supporting Agencies Kansas Turnpike Authority Information Network of Kansas Kansas Motor Carrier Association Federal Motor Carrier Safety Administration 2-3

  11. National ITS Architecture Intelligent Transportation Systems (ITS) Commercial ITS/CVO I International Vehicle B Trade Systems and CVISN C Modernization Networks (CVISN) Architecture Commercial Vehicle Operations (CVO) International Border Clearance Architecture ITS/CVO Architecture as part of the National Architecture 2-4

  12. Center Emergency Traveler Subsystems Management Subsystems Emissions Transit Remote Management Management Traveler Support Toll Planning Administration Personal Traffic Fleet and Freight Information Management Management Access Information Commercial Service Vehicle Provider Administration Wireless Wide Area Communications Wireline Wide Area Communications Vehicle Transit Roadway Toll Vehicle Collection Vehicle to Vehicle Communications Commercial Parking Communications Dedicated Short Range Vehicle Management Commercial Vehicle Emergency Check Roadside Subsystems Vehicle Vehicle Subsystems ITS/CVO Architecture as part of the National Architecture 2-5

  13. Program Vision, Objectives, and Strategies Define Project redesign scope Define Project Operate & Plan Project Operate & Maintain Plan Project Maintain Implement Implement Project monitor evaluate Define Project Project Operate & Plan Maintain Project Implement Project Program Goals • Improve freight mobility. • Reduce administrative burden on motor carriers and state agencies. • Increase compliance to motor carrier regulations. • Improve safety through reduced congestion. • Better use of enforcement and technology resources. • Conduct safety inspections on “At Risk” motor carriers. • Improve administration of credentials statewide. • Preserve infrastructure. • Meet Level 1 CVISN Deployment as shown on Page 2-7. • Taking on the CVISN Program sets in motion a mixture of projects that deploy utility and performance in the three major functional areas, as shown in the figure below. Safety Credentials Electronic Screening 2-6

  14. Definition of CVISN Level 1 Deployment • An organizational framework for cooperative system development has been established among state agencies and motor carriers. • A State CVISN System Design has been established that conforms to the CVISN Architecture and can evolve to include new technology and capabilities • All the following elements of three capability areas have been implemented using applicable architectural guidelines, operational concepts and standards: • Safety Information Exchange • ASPEN (or equivalent) at all major inspection sites *1 • Connection to SAFER *2 • CVIEW (or equivalent) for snapshot exchange within state and to other states • Credentials Administration • Automated processing (i.e. carrier application, state application processing, credential issuance, fuel tax filing) of at least IRP & IFTA credentials; ready to extend to other credentials (intrastate, titling, OS/OW, carrier registration, HAZMAT). Note: Processing does not included e-payment. *3 • Connection to IRP & IFTA Clearinghouses *4 • At least 10% of the transaction volume handled electronically; ready to bring on more carriers as carriers sign up; ready to extend to branch offices where applicable • Electronic Screening • Implemented at a minimum of one fixed or mobile inspection site • Ready to replicate at other sites *1 Kansas uses ASPEN *2 Kansas is currently connecting to SAFER *3 Kansas currently accepts electronic permitting *4 Kansas is currently using the IRP Clearinghouse 2-7

  15. Section 3 CVISN Program Areas Safety Information Exchange Credential Administration Electronic Screening Entire Work Breakdown Structure

  16. CVISN Program Areas • Safety Information Exchange • CVIEW - Planning • PRISM - Future • Accident Reporting - Future • Credential Administration • IRP Clearinghouse - Completed • Permit Batch Processing - Completed • Internet Application for Permits - Started • Electronic IRP Applications - Future • Electronic IFTA Applications - Future • Electronic IFTA Quarterly Reports - Future • TRIS - Truck Routing Information System - Started • Roadside Operations • Electronic Clearance - Future 3-1

  17. LSIs LSIs Leg Sys Mods Safety Information Exchange Kansas Administrative Systems Exchanging safety information is intended to improve safety performance. Monitor safety performance in safety 1 Legacy Systems assurance programs; Legacy Systems Associated with 2 Collect driver/vehicle inspection data, Associated with carrier compliance information, citation & Safety Credentialing accident data; Leg Sys Mods 1 - SAFETYNET 2000 3 Provide safety & credentials snapshots to 4 - CAPRI the roadside for screening & inspections; or EDI Check safety history before granting 4 credentials; CVIEW 5 Share information with other states or EDI 5 2 3 EDI CVISN Core Infrastructure Kansas CV Roadside Check Stations (Fixed or Mobile) 2 5 MCMIS - Roadside Operations - Screening AFF - ASPEN SAFER Interim approach - Citation & Accident for ASPEN CVISN for Kansas Program Plan May 2000 3-2

  18. SSE Credentials Administration Motor Carrier Standardized transactions enable: Carrier Bank 1 carriers to file for credentials from their offices, Credentialing System states to process applications automatically, 2 (e.g., CAT - Carrier states to exchange information electronically to Automated Transaction) 3 support base state agreements Standardized transactions support fee payments 4 among payers, payees, and financial institutions 4 (banks). KS.State Bank 1 EDI 4 4 Legacy Systems 4 Kansas CI / Legacy L Associated with Workstations 2 M Credential or Fuel s (For manual review or entry of credential / tax filing info) Tax Filing IRP CH EDI EDI or Bank EDI or LSIs 3 Credentialing Interface (CI) Server CVIEW IFTA and IRP Clearinghouses (Support base state EDI: Electronic Data Interchange LM: Legacy Modification agreements) LSI: Legacy System Interface SSE: State-Specific Enhancement CVISN for Kansas Program Plan May 2000 3-3

  19. CVISN Core Infrastructure Other State Systems CVIEW SAFER 4 Leg Sys Mods EDI Roadside electronic screening 4 focuses resources on high risk MCMIS or LSIs operators: EDI 1 Identify transponder, carrier, vehicle via DSRC transponder 3 4 & standard messages LSI EDI or 2 Pull in untagged vehicle to identify carrier & vehicle State Roadside Systems Check snapshot information 3 3 Roadside when making screening L L M Screening Operations decisions M Before issuing a citation, check 4 with authoritative source for 4 latest status LM Sensor/ Driver Comm Citation & 1 Accident DSRC 2 Electronic Screening CVISN for Kansas Program Plan May 2000 3-4

  20. Work Breakdown Structure (WBS) 3-5

  21. Section 4 Projects Commercial Vehicle Information Exchange Window Project Summary Project Overview Process Flow Thread Diagram Project Work Breakdown Structure Permit Application via Internet Project Summary Project Overview Process Flow Thread Diagram Project Work Breakdown Structure International Registration Plan Project Summary Project Overview Process Flow Thread Diagram Project Work Breakdown Structure International Fuel Tax Agreement Project Summary Project Overview Process Flow Thread Diagram Project Work Breakdown Structure Truck Routing Information System Project Summary Project Overview Process Flow Thread Diagram Project Work Breakdown Structure Electronic Clearance Project Summary Project Overview Process Flow Thread Diagram Project Work Breakdown Structure

  22. Commercial Vehicle Information Exchange Window (CVIEW) Summary Information 4-1

  23. CVIEW Project Project Description Provide connection with SAFER, IRP, IFTA and Intrastate Registrations databases Project Objective Provide roadside inspectors safety and credential information for both interstate and intrastate carriers • Goal(s) • Provide information to roadside inspection station • Support business needs of users • Facilitate the electronic exchange of safety and credential information Project Documentation Work Breakdown Task 3.4 • National ITS Architecture • 4 CVO User Service Bundle • 4.4 Commercial Vehicle Administration Process • 2 Manage Commercial Vehicles • Process Specifications (pspecs) • 2.3.3.1 Provide Commercial Vehicle Check station Communications • 2.3.3.2 Provide Commercial Vehicle Inspector Handheld Terminal Interface • 2.3.3.3 • 2.3.3.4 Carry-out Commercial Vehicle Roadside Safety Screening • 2.3.3.5 Carry-out Commercial Vehicle Roadside Inspection • 2.3.4 Detect Commercial Vehicle 2.3.4 • 2.3.5 Provide Commercial Vehicle Roadside Operator Interface • 2.3.6 Provide Commercial Vehicle Reports 4-2

  24. CVIEW Process Flow Roadside Inspector ASPEN Roadside Inspectors will use the current ASPEN software to access CVIEW. The CVIEW application/server will provide snapshot data from both in-state (legacy) and the National Safety database (SAFER). CVIEW State Owned SAFER CVISN Core System Legacy Systems 4-3

  25. KANSAS Commercial Vehicle Administration Systems CVISN Core Infrastructure Systems (National/Regional) Service Providers Credentialing Interface (CI) L S I L M IRP L S I L M IFTA Tax Processing Carrier Systems L S I L M SSRS L S I L M IFTA Registration E-Screening Enrollment Credentialing System (e.g., CAT) CDLIS L S I L M Driver Licensing IRP Clearinghouse L S I L M HazMat L S I L M CAPRI Internet Tools L S I L M Titling IFTA Clearinghouse L S I L M OS/OW L S I L M Treasury or Revenue ASAP MCDC Web CAT NMVTIS D L S I L M SAFETYNET 2000 Other Carrier Systems RSPA HazMat L S I L M Intrastate Veh Registration CV Info Exchange Window (CVIEW) C MCMIS E A 3 2 1 SAFER KANSAS Roadside Systems Licensing & Insurance B L M Screening L S I L M Roadside Operations ASAP Analysis Admin/CAPRI Carrier Commercial Vehicle Transponder L M ASPEN-32 L S I L M Citation & Accident Sensor/ Driver Comm Other Jurisdictions C Record inspections electronically and report them to SAFER and MCMIS via CVIEW (ASPEN-32, SAFETYNET 2000, SAFER/CVIEW 3.0) CVIEW Thread Diagram (1) 4-4

  26. CVIEW Thread Diagram (2) 1. ISS request is sent to CVIEW. 2. ISS is processed and returned to inspector. 3. Inspection data is sent to CVIEW via ASPEN. A. Snapshots are updated from SAFER to CVIEW. B. Snapshots from SAFER are merged with intrastate snapshots and updated to ASPEN (laptops). C. Inspections are updated to SAFER / other jurisdictions from CVIEW. D. Hand entered inspections are sent to MCMIS from Safetynet. E. MCMIS updates to SAFER. 4-5

  27. CVIEW WBS 4-6

  28. Permit Application via Internet Summary Information • Electronic Filing of Applications, Web/Internet Based and Direct Connection Systems (FTP), provide benefits to both states and carriers, eliminating paperwork, reducing errors and improving workflow. These systems include the processes for accepting and reviewing applications issuing credentials, auditing and reporting. Credentials are the focus of one ITS/CVO user service, Commercial Vehicle Administrative Process, as outlined in the National ITS Architecture • Vehicles that exceed size limits, or are transporting non-divisible loads in excess of gross weight or axle weight regulations, qualify for special hauling permits for each individual load. These permits, which are valid for a limited number of days, specify the route the vehicle must take. Kansas also issues annual permits to eligible carriers. • A permit must be obtained for each State through which the vehicle will travel. In most cases, carriers must obtain an individual permit from each State, although some States have established reciprocity agreements to accept each other’s permits. Special permitting regulations vary widely, and sometimes conflict, among the States. 4-7

  29. Permit Application via Internet Project • Project Description • Provide 24/7 access for motor carriers requesting Kansas legalization permits. • Project Objective • Improve access and work flow of permit issuance. • Goal(s) • Accelerate credential process • Use electronic data transfer to improve speed and accuracy • National ITS Architecture • 4 CVO User Service Bundle • 4.4 Commercial Vehicle Administration Process • 2 Manage Commercial Vehicles • Process Specifications (pspecs) • 2.1.1 Manage Commercial Fleet Electronic Credentials and Tax Filing • 2.1.2 Provide Commercial Fleet Static Route • 2.5.3 Update Permits and Duties Store • 2.5.2 Obtain Electronic Credential and Tax Filing Payment Project Documentation Work Breakdown Task 4.4.1 4-8

  30. Permit Application via Internet Process Flow WEB/INTERNET Application Permit Requestor Permit applications will be process via web based application. Payment will be made via escrow account or credit card. TRIS (Truck Routing Information System) MCCP (Motor Carrier Central Permit) TRIS will be added when available 4-9

  31. Kansas State Commercial Vehicle Administration Systems 1 CVISN Core Infrastructure Systems (National/Regional) Service Providers Credentialing Interface (CI) L S I L S I L S I L M L M L M IFTA Tax Processing Treasury or Revenue CAPRI Carrier Systems L S I L S I L S I L S I L S I L M L M L M L M L M SAFETYNET TRIS IFTA Registration OS/OW IRP Credentialing System (e.g., CAT) CDLIS Permit Issuing Locations KDOT, KDOR and KHP L S I L S I L S I L M L M L M SSRS Driver Licensing Titling IRP Clearinghouse Internet Tools 2 IFTA Clearinghouse 1 ASAP MCDC NMVTIS 4 Other Carrier Systems RSPA HazMat 3 CV Info Exchange Window (CVIEW) L S I L M Intrastate Veh Registration 5 MCMIS SAFER Kansas State Roadside Systems Licensing & Insurance Carrier Commercial Vehicle ASAP Analysis Admin/CAPRI L M Screening L S I L M Roadside Operations Transponder Sensor/ Driver Comm L M ASPEN L S I L M Citation & Accident Kansas CVISN Architecture Permit Application via Internet Thread Diagram (1) 4-10

  32. Permit Application via Internet Thread Diagram (2) 1. Carrier sends Permit request to permit clerk or credential interface. 2. If needed, Routing request is sent to TRIS application for verification / changes. 3. Permit is returned to carrier. 4. Permit information is provided via snapshot to CVIEW. 5. If needed snapshot is provided to SAFER. 4-11

  33. Permit Application via Internet WBS 4-12

  34. International Registration Plan (IRP) Electronic Filing Summary Information Electronic Filing of Applications, Web/Internet Based and Direct Connection Systems (FTP), provide benefits to both states and carriers, eliminating paperwork, reducing errors and improving workflow. These systems include the processes for accepting and reviewing applications issuing credentials, auditing and reporting. Credentials are the focus of one ITS/CVO user service, Commercial Vehicle Administrative Process, as outlined in the National ITS Architecture • The IRP process includes five types of activities: • The base State accepts and processes IRP applications from the carriers in its jurisdiction, and issues credentials (license plates and cab cards) to certify the right to operate in all IRP jurisdictions • The Base State collects application and registration fees on an annual basis from the carriers in its jurisdiction, and obtains operating mileage estimates by IRP jurisdiction for each carrier’s fleet. • The Base State interacts with other IRP jurisdictions to document carrier operations, and to transfer shares of collected fees to other jurisdictions in proportion to each carrier’s operating mileage. • The Base State conducts periodic audits of its carriers. Current IRP rules requires that the Base State audit 15 percent of the carriers in its jurisdiction every 5 years. The audits cover the authenticity of the mileage figures reported by the carrier. • Each member State may issue temporary permits to vehicles that are not apportioned for travel in its jurisdiction. These permits are valid for travel during a limited amount of time (typically 2 to 10 days). Depending on the State, these temporary permits may be secured on the spot at weigh stations or ports-of-entry, or in advance by mail, phone, fax, or wire service. 4-13

  35. IRP Electronic Filing Project • Project Description • Provide means of electronic data exchange between state and motor carriers • Project Objective • Meet and exceed CVISN Level 1 requirements • Goal(s) • Accelerate the credential process • Move toward a paperless environment • Use electronic data transfer to improve speed and accuracy • Project Documentation • Work Breakdown Task 4.4.2 • National ITS Architecture • 4 CVO User Service Bundle • 4.4 Commercial Vehicle Administration Process • 2 Manage Commercial Vehicles • Process Specifications (pspecs) • 2.5.1-Manage Commercial Vehicle Trips and Clearances • 2.5.2-Obtain Electronic Credential and Tax Filing Payment • 2.5.3-Update Permits and Duties Store • 2.5.4-Communicate w/ Other Commercial Vehicle Administration System • 2.5.5-Manage Commercial Vehicle Credentials and Enrollment • 2.5.6-Output Commercial Vehicle Enrollment Data to Roadside Facilities • 2.5.7-Process Commercial Vehicle Violations • 2.5.8-Process Data Received from Roadside Facilities • 5.4.6-Process CV Violations • 7.4.1.1-Process Commercial Vehicle Payments 4-14

  36. IRP Electronic Filing Process Flow Communications networks will connect to CVISN core systems to provide data exchange reducing work load on state agency and motor carrier. CVISN Core Systems (Clearinghouse, SAFER) Fleet Manager / Service Provider Fleet managers will use electronic data exchange, via Web/Internet or File transfers to apply for and accept required operating credentials. State Agency / Credential Interface State Legacy Systems 4-15

  37. KANSAS Commercial Vehicle Administration Systems CVISN Core Infrastructure Systems (National/Regional) 5 Service Providers Credentialing Interface (CI) 2 L S I L S I L S I L M L M L M CAPRI IFTA Tax Processing Treasury or Revenue Carrier Systems 2a 1 E-Screening Enrollment Credentialing System (e.g., CAT) CDLIS L S I L S I L S I L S I L M L M L M L M HazMat IRP IFTA Registration OS/OW 3 1a L S I L S I L S I L M L M L M Driver Licensing Titling SSRS IRP Clearinghouse Internet Tools IFTA Clearinghouse ASAP MCDC Web CAT NMVTIS Other Carrier Systems RSPA HazMat L S I L M SAFETYNET 2000 CV Info Exchange Window (CVIEW) L S I L M Intrastate Veh Registration 4 6 MCMIS SAFER KANSAS Roadside Systems Licensing & Insurance Carrier Commercial Vehicle L M Screening L S I L M Roadside Operations Transponder ASAP Analysis Admin/CAPRI 6 Sensor/ Driver Comm L M ASPEN-32 L S I L M Citation & Accident Other Jurisdictions IRP Electronic Filing Thread Diagram (1) 4-16

  38. IRP Electronic Filing Thread Diagram (2) 1. Carrier sends application via electronic file or enters data to credential interface. 2. Application is processed. 1a. 2a. Temporary Credential is sent back to carrier 3. CVIEW Snapshot is updated. 4. SAFER Snapshot is updated. 5. Data is sent to IRP Clearinghouse monthly. 6. Data is updated to MCMIS and other jurisdictions. 4-17

  39. IRP Electronic Filing WBS 4-18

  40. International Fuel Tax Agreement (IFTA) Electronic Filing Summary Information • Electronic Filing of Applications, Web/Internet Based and Direct Connection Systems (FTP), provide benefits to both states and carriers, eliminating paperwork, reducing errors and improving workflow. These systems include the processes for accepting and reviewing applications issuing credentials, auditing and reporting. Credentials are the focus of one ITS/CVO user service, Commercial Vehicle Administrative Process, as outlined in the National ITS Architecture • The IFTA process comprises five sets of activities: • The Base State accepts and processes IFTA applications from the carriers in its jurisdiction, and issue credentials (fuel tax licenses and vehicle decals) to certify the right to operate in all IFTA jurisdictions. • The Base State accepts and processes fuel tax returns on a quarterly basis from the carriers in its jurisdiction, and collects or refunds the net tax balance due for each carrier. • The Base State interacts with other IFTA jurisdictions to document carrier operations and fuel tax collections, and to transfer tax funds due to other jurisdictions by carriers in the Base State. • The Base State conducts periodic audits of its carriers. Current IFTA rules requires that the Base State audit 15 percent of the carriers in its jurisdiction every 5 years. • Each State may issue temporary permits to vehicles that are not licensed for travel in its jurisdiction. Such permits are valid for travel during a limited amount of time (typically 2 to 10 days). Depending on the State, these temporary permits may be secured on the spot at weigh stations or ports-of-entry, or in advance by mail, phone, fax, or wire service. 4-19

  41. IFTA Electronic Filing Project • Project Description • Provide means of electronic data exchange between state and motor carriers • Project Objective • Meet and exceed CVISN Level 1 requirements • Goal(s) • Accelerate the credential process • Move toward a paperless environment • Use electronic data transfer to improve speed and accuracy • Project Documentation • Work Breakdown Task 4.4.3 • National ITS Architecture • 4 CVO User Service Bundle • 4.4 Commercial Vehicle Administration Process • 2 Manage Commercial Vehicles • Process Specifications (pspecs) • 2.5.1-Manage Commercial Vehicle Trips and Clearances • 2.5.2-Obtain Electronic Credential and Tax Filing Payment • 2.5.3-Update Permits and Duties Store • 2.5.4-Communicate w/ Other Commercial Vehicle Administration System • 2.5.5-Manage Commercial Vehicle Credentials and Enrollment • 2.5.6-Output Commercial Vehicle Enrollment Data to Roadside Facilities • 2.5.7-Process Commercial Vehicle Violations • 2.5.8-Process Data Received from Roadside Facilities • 5.4.6-Process CV Violations • 7.4.1.1-Process Commercial Vehicle Payments 4-20

  42. Communications networks will connect to CVISN core systems to provide data exchange reducing work load on state agency and motor carrier. CVISN Core Systems (Clearinghouse, SAFER) Fleet Manager / Service Provider Fleet managers will use electronic data exchange, via Web/Internet or File transfers to apply for and accept required operating credentials. State Agency / Credential Interface State Legacy Systems IFTA Electronic Filing Process Flow 4-21

  43. KANSAS Commercial Vehicle Administration Systems 2 CVISN Core Infrastructure Systems (National/Regional) Service Providers Credentialing Interface (CI) Carrier Systems L S I L S I L S I L M L M L M IFTA Tax Processing CAPRI Treasury or Revenue 2a 1 5 E-Screening Enrollment Credentialing System (e.g., CAT) CDLIS L S I L S I L S I L S I L M L M L M L M IFTA Registration HazMat IRP OS/OW 3 IRP Clearinghouse L S I L S I L S I L M L M L M Driver Licensing SSRS Titling Internet Tools 1a IFTA Clearinghouse ASAP MCDC Web CAT NMVTIS Other Carrier Systems RSPA HazMat 6 CV Info Exchange Window (CVIEW) L S I L M SAFETYNET 2000 4 MCMIS L S I L M Intrastate Veh Registration SAFER KANSAS Roadside Systems Licensing & Insurance Carrier Commercial Vehicle 6 ASAP Analysis Admin/CAPRI L M Screening L S I L M Roadside Operations Transponder L M ASPEN-32 Sensor/ Driver Comm Other Jurisdictions L S I L M Citation & Accident IFTA Electronic Filing Thread Diagram (1) 4-22

  44. IFTA Electronic Filing Thread Diagram (2) 1. Carrier sends application via electronic file or enters data to credential interface. 2. Application is processed. 1a. 2a. Temporary Credential is sent back to carrier 3. CVIEW Snapshot is updated. 4. SAFER Snapshot is updated. 5. Data is sent to IFTA Clearinghouse monthly. 6. Data is updated to MCMIS and other jurisdictions. 4-23

  45. IFTA Electronic Filing WBS 4-24

  46. Truck Routing Information System (TRIS) Summary Information • TRIS will be a GIS based routing and bridge analysis system for oversize/overweight permits. The initial phases of deployment will provide the necessary information electronically to the permit clerk for routing any permit load. This enhancement will replace the many paper maps that are currently used to verify routes. • TRIS will be deployed in phases to eventually have the permit route completely selected by the computer software. The data supporting the routing function will include current construction and detour information, which will be available to motor carriers via the Internet. With over 40,000 single trip and over 1300 annual oversize/overweight permits issued in Kansas annually, TRIS will help protect the infrastructure while enhancing safety for permit loads. 4-25

  47. TRIS Project • Project Description • Improve data flow and communications among the varied stakeholders requesting and issuing oversize / overweight permits in Kansas. • Project Objective • Provide GIS enabled routing information for all permit issuing locations. • Goal(s) • Move toward a paperless environment. • Use electronic data transfer to improve speed and accuracy • National ITS Architecture • 4 CVO User Service Bundle • 4.4 Commercial Vehicle Administration Process • 2 Manage Commercial Vehicles • Process Specifications (pspecs) • 2.1.1 Manage Commercial Fleet Electronic Credentials and Tax Filing • 2.1.2 Provide Commercial Fleet Static Route • 2.5.3 Update Permits and Duties Store • 2.5.2 Obtain Electronic Credential and Tax Filing Payment • Project Documentation • Work Breakdown Task 4.6.1 4-26

  48. TRIS Process Flow Processing Locations KDOR, KHP, KDOT, Internet, Batch Permit Requestor TRIS (Truck Routing Information System) A GIS application will assist both permit clerks and motor carriers in routing of oversized / overweight loads. MCCP (Motor Carrier Central Permit) Existing Legacy System 4-27

  49. Kansas State Commercial Vehicle Administration Systems 1 CVISN Core Infrastructure Systems (National/Regional) Service Providers Credentialing Interface (CI) L S I L S I L S I L M L M L M IFTA Tax Processing CAPRI Treasury or Revenue Carrier Systems Credentialing System (e.g., CAT) CDLIS L S I L S I L S I L S I L S I L M L M L M L M L M OS/OW TRIS IRP IFTA Registration SAFETYNET L S I L S I L S I L M L M L M Titling SSRS Driver Licensing Permit Issuing Locations KDOT, KDOR and KHP IRP Clearinghouse Internet Tools 2 IFTA Clearinghouse 1 ASAP MCDC NMVTIS 4 Other Carrier Systems RSPA HazMat 3 CV Info Exchange Window (CVIEW) L S I L M Intrastate Veh Registration 5 MCMIS SAFER Kansas State Roadside Systems Licensing & Insurance L M Screening L S I L M Roadside Operations Carrier Commercial Vehicle ASAP Analysis Admin/CAPRI Transponder Sensor/ Driver Comm L M ASPEN L S I L M Citation & Accident TRIS Thread Diagram (1) 4-28

  50. TRIS Thread Diagram (2) 1. Carrier sends OSOW routing request to permit clerk or credential interface. 2. Routing request is sent to TRIS application for verification / changes. 3. Permit with routing is returned to carrier. 4. Permit information is provided via snapshot to CVIEW. 5. If needed snapshot is provided to SAFER. 4-29

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