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Describing Records:

Describing Records:. Boldly tagging where no class has gone before. Describing Archives. Standards! Be Observant Read the record. Title. Give the item a descriptive title Include as much information as possible Include the names of buildings, etc. Date (year month dd).

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Describing Records:

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  1. Describing Records: Boldly tagging where no class has gone before

  2. Describing Archives • Standards! • Be Observant • Read the record

  3. Title • Give the item a descriptive title • Include as much information as possible • Include the names of buildings, etc.

  4. Date (year month dd) • Look at the buildings in the photo and consult the campus timeline to determine when buildings where opened, renovated, or demolished • Consider the outfits of the students in the photo • If the date of the photo can be narrowed to particular decade, use the “circa” qualifier (Ex: circa 1960) • If the photo is dated but the accuracy of the date is questionable, use the “probably” qualifier (Ex: probably 1938) • If you absolutely cannot figure out or approximate the date, then put “undated.”

  5. Original Caption: Lt. Gen. Ulysses S. Grant standing by a tree in front of a tent, Cold Harbor, Va. U.S. National Archives’ Local Identifier: Use War and Conflict Number 122 when ordering a reproduction or requesting NWDNS-111-B-36 From:: Series: Mathew Brady Photographs of Civil War-Era Personalities and Scenes, (Record Group 111) Photographer: Brady, Mathew, 1823 (ca.) - 1896 Coverage Dates: ca. 1860 - ca. 1865 Subjects:American Civil War, 1861-1865Brady National Photographic Art Gallery (Washington, D.C.) Persistent URL:arcweb.archives.gov/arc/action/ExternalIdSearch?id=524455 Repository: Still Picture Records Section, Special Media Archives Services Division (NWCS-S), National Archives at College Park, 8601 Adelphi Road, College Park, MD, 20740-6001.

  6. Franklin D. Roosevelt with Anna, dog, Duffy in Campobello, 1907

  7. Silver Bracelets with pearls Silver Bracelets Bracelets Subject Headings/Keywords

  8. Finding Subjects • Library of Congress Name Authority: A name that has been confirmed as an authorized heading in the LoC Name Authority. This is accessed on the same website as the Subject Heading authority; just be sure that Name Authority is highlighted when beginning the search. Ex: Reynolds, John Hugh • Library of Congress Subject Heading: A subject that has been confirmed as an authorized heading in the LoC Subject Heading authority. Ex: Football • http://authorities.loc.gov/ • Local Authority File: All subjects not contained in the Subject Heading authority. Subjects from this source are usually Hendrix-related. Ex: Campus Kitty Local Authorities File

  9. Original Caption: Paterson, New Jersey - Textiles. Madison Silk Co. Setting harness onto loom, March 1937 U.S. National Archives’ Local Identifier: 69-RP-372 Photographer: Hine, Lewis Subjects:The New DealTennessee Valley AuthorityWorks Progress AdministrationWork PortraitsThe Great Depression Persistent URL:research.archives.gov/description/518610 Repository: Still Picture Records Section, Special Media Archives Services Division (NWCS-S), National Archives at College Park, 8601 Adelphi Road, College Park, MD, 20740-6001. For information about ordering reproductions of photographs held by the Still Picture Unit, visit: www.archives.gov/research/order/still-pictures.html Reproductions may be ordered via an independent vendor. NARA maintains a list of vendors at www.archives.gov/research/order/vendors-photos-maps-dc.html Access Restrictions: UnrestrictedUse Restrictions: Unrestricted

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