Presentation for: 2011 FIMS/Real Estate Workshop Prepared by: Gayle Smith, DOE Headquarters (EES)

1. Facilities Information Management System FY11 Year-End Schedule Presentation for: 2011 FIMS/Real Estate Workshop Prepared by: Gayle Smith, DOE Headquarters (EES) June 14, 2011

2. August 1, 2011 • Begin input of FY11 Deferred Maintenance • Previous DM values will be removed • September 30, 2011 • FY11 Deferred Maintenance due in FIMS • October 5, 2011 • FY11 DM Headquarters snapshot will be taken • The FY11 DM values will be frozen until year-endsnapshot Deferred Maintenance

3. October 3, 2011 • Begin input of FY11 Actual Maintenance and Operating Cost • Previous AM and Operating Cost values will be removed • November 10, 2011 • FRPC data element population, including FY11 Actual Maintenance, is due in FIMS • November 14, 2011 • Operating Cost allocation will be performed • FY11 FRPC year-end Headquarters snapshot will be taken • Serves as the source for year-end excess elimination and disposition reporting Actual Maintenance/FRPC

4. December 1, 2011 • Begin input of FY12 Required Maintenance • December 15, 2011 • FY12 Required Maintenance due in FIMS Required Maintenance Don’t forget to circle these important dates in your calendar….

5. In general, the FIMS fiscal year is extended until November 10, 2011. The period between Oct 1 through Nov 10 is just an extension of FY11. • No FY12 dispositions should be archived in FIMS until after the November 14 FRPC Year-end snapshot • Any asset archived between Oct 1 – Nov 10 will count towards the FY11 bank as long as the Status Date is within FY11 • FY12 Data Entries • No FY12 data updates until after the Nov 14 snapshot • No FY12 new assets should be added until after the Nov 14 snapshot Key Points to Remember

6. FY11 year-end schedule can be found on the FIMS website: http://fimsinfo.doe.gov/hq_quidance.htm FY11 Year-end Schedule

7. Questions/Comments