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November 9 th , 2011 - PowerPoint PPT Presentation

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November 9 th , 2011. Real World SharePoint Stories and Solutions. Michelle Gilbert, Dan Platt, & Nick Giuliano. Agenda. Introductions Intranet for the Legal Industry – Michelle Gilbert Tennant Company’s New Website – Dan Platt Break

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November 9th 2011

November 9th, 2011

Real World SharePoint Stories and Solutions

Michelle Gilbert, Dan Platt, & Nick Giuliano


  • Introductions

  • Intranet for the Legal Industry – Michelle Gilbert

  • Tennant Company’s New Website – Dan Platt

  • Break

  • Driving Efficiencies Through Effective Planning & Budgeting with SharePoint 2010 – Nick Giuliano

  • Panel Q & A

User group goal objectives
User Group Goal / Objectives

Develop and support a local community focused on Microsoft SharePoint Technologies

Educate user group members about SharePoint Technologies

Transfer knowledge within the community

Communicate best practices

Introduce new products / solutions

Introductions mnspug sponsors
Introductions – MNSPUG Sponsors

Avtex (

  • Technology consulting company

  • Practice area focused on SharePoint

    Benchmark Learning (

  • Training on many technologies

    Microsoft (

    WroxPress (

    O’Reilly (

Www sharepointmn com

  • Website for user group

  • SharePoint resource documents

  • SharePoint resource links

  • RSS Feeds

  • Meeting Schedule

  • Past User Group Presentations


Social networking
Social Networking

  • Linked In group – The most interactive… includes job postings…

  • Facebook group

  • Twitter tags - @MNSPUG and #MNSPUG

Upcoming schedule
Upcoming Schedule

  • Next Meeting

    December 14th9:00 AM to 11:30 AM

    Microsoft Technical Center - Edina

    Topic: Social Networking for the Enterprise

    Check for updates!

  • Ongoing Schedule

    2nd Wednesday of every month

    9:00 to 11:30 am

    Microsoft Technical Center - Edina

Local and online events
Local and Online Events

ScarePoint Saturday – April 14th , 2012 College– Bloomington, MN

Microsoft Webcast Calendar of Events

SharePoint ShopTalk (Online) – Every Thursday @ 11:30 AM

SharePoint Legal Users Group – 3rd Thursday @ 12:00 to 1:00 p.m.

Contact -

November 9th 2011

Michelle Gilbert

  • Web Administrator, Gray Plant Mooty

  • Interests: SharePoint

Quick intro
Quick Intro

Dan Platt

  • Online Marketing Manager

  • Contact Info

    • Email:


    • Twitter: @danplatt

  • Quick intro1
    Quick Intro

    Nick Giuliano, PMP, V-TSP

    • Project Manager/BA

    • GNet Group

    • Caffeine Enthusiast

      LinkedIn: nicholasgiuliano

      Twitter: @Nick_Giuliano


    November 9th 2011

    SharePoint 2010

    Intranet for the Legal Industry


    Provide a view of organizational information that simplifies employee interaction with business systems, facilitating collaboration and business processes while improving productivity, communication, and satisfaction.

    • We selected SharePoint 2010 Standard as our Intranet

    • User count: 350 +

    • 3 Office locations

    • Host internally

    • Launched 1st phase in August, 2011

    Business goals
    Business Goals

    Provide a firm wide communication tool for events and announcements.

    Have a personalized home page per office location.

    Link business tools and systems to one portal for easy access.

    Connect to our document management system.

    Create document collections for improved search.

    Improve communication and collaboration across practice groups which tend to operate like silos.

    Create robust user profiles for expertise search.

    Provide robust content for the administrative, committee, practice group and client team pages.

    Improve search results.

    Use discussion boards, blogs, wikis when applicable.

    First phase accomplishments
    First Phase Accomplishments

    Goal: Provide a portal environment for general firm information sharing and communication

    • Announcements Web Part

    • Administrative Sites/Content

    • Practice Group Sites/Content

    • Firm Wide Events Calendar

    • New Employees Web Part

    • Birthday and Anniversary Calendar

    • Culture Corner (Classifieds, HelpDesk, Going Green)

    • Weather Web Part

    • RSS and Twitter Feeds

    • Link to our document management system

    • Collections of Documents (Business Forms Index/Policy Manual)

    Second phase plan
    Second Phase Plan

    Goal: Provide a portal environment for administrative and practice group collaboration.

    • Activate My Sites (Allow Edit Profile)

    • Create more robust Secured sites

    • Determine valuable financial information and create dashboards

    • Enhance User Profiles to capture expertise, clients, sharing knowledge

    • Create more HR forms

    • Enhance our meta, keyword and taxonomies for improved search results


    • SharePoint Legal User Group: Began August, 2011

      Meets the 3rd Thursday of every month

      Date: November 17th

      Time: 12:00 – 1:00 pm

      Topic: Information Architecture (4th Event)


    Who is tennant company
    Who is Tennant Company? Implementation

    Founded: 1870 by George H. Tennant as wood products company

    Business: Leader in designing, manufacturing and marketing equipment and services that help create a cleaner, safer, healthier world

    2010 Revenues: $668M

    2010 Employees:2,800

    NYSE : TNC


    We make products like this
    We make products like this… Implementation



    Carpet Extractors



    Industrial & City Cleaning


    Industry-Leading Technology

    For customers like these
    For customers like these… Implementation

    Key Markets:

    • Building Service Contractors

    • Retail

    • Hospitality

    • Healthcare

    • Education

    • Government

    • Warehousing

    • Manufacturing

    • Aviation

    • And more…

    The urgency to change our public website
    The urgency to change our public website! Implementation

    • In 2010 we upgraded our content management tool used to manage our public website.

    • The tool turned out to be a clunker!

      Page loads spiking to 5-13 seconds

      Drop in lead conversions

      Increased maintenance

      Unable to share content between language sites

      Performance was so poor (outside the US) our global site admins could no longer make changes

    Project goals beyond performance improvements
    Project Goals Implementation(Beyond performance improvements)

    • Leverage investment across all platforms

    • Implement new, automated translation process

    • Redesign navigation and branding

    • Share content globally more easily

    • Provide our machine manuals with search functionality

    • Centralize management of product content

    • Reduce maintenance

    • Integrate with other business systems

    Project accomplishments
    Project Accomplishments Implementation

    • 7 months (start to finish)

    • 300+ pages of content from scratch

    • 18 language variations (3 brands)

    • Move to new hosted environment

    • SharePoint learning curve

    November 9th 2011

    Success Metrics Goals Implementation

    Actual 1-3

    Success = Extraordinary User Experience

    Lessons learned tips for others
    Lessons learned: Tips for Implementationothers

    • Take your time for Envisioning

    • Detailed UI specs (from visitors and admins point of view)

    • Optimize for SEO from the start

    • Dedicated team on both sides

    • Onsite at Avtex with development team weekly

    • Common bug tracking tool - Bontq(UAT & development teams)

    • Executive sponsors for support

    • A plan for content updates – it isn’t a one time event

    • Plan for the unexpected!

    Building on our success
    Building on our success Implementation

    • New enhancements

    • Extranet with ecommerce capabilities

    • Intranet

    Questions? Implementation

    November 9th 2011

    Driving Efficiencies ImplementationThrough Effective Planning & Budgeting with SharePoint 2010

    Overview Implementation

    • Introduction to GNet Group

    • Key Business Processes: Planning and Budgeting

    • Case Study - Wilder Foundation

    • Microsoft SharePoint Composites & Insights

    • Planning and Budgeting Architecture

    • Demonstration

    • Links and More Information

    About gnet group
    About GNet Group Implementation

    • Managed Gold Certified Partner focused on Empowering Data Driven Strategies

    • Leading Provider of SharePoint and Microsoft BI Solutions

    • Finalist for Global Business Intelligence Partner of the Year 2011

    • HQ in Minneapolis/Saint Paul, local office in Dallas, offshore development center in Pune, India

    Key business processes
    Key Business Processes Implementation

    Inefficiencies are Painful

    • Complex Processes with Unknown Status

    • Multiple Sources of the Truth and Information Silos

    Planning and Budgeting

    • Spreadmarts & Excel Jedis

    • Version X, Edited by Y, Reviewed by Z, FINAL COPY, “USE THIS ONE”, “OLD”, “OLD_v1”

    Microsoft case study
    Microsoft Case Study Implementation

    • Amherst H. Wilder Foundation

    • Legacy budgeting system reached EoL

    • Wilder wanted a SharePoint-based Microsoft BI solution

    • GNet Group created a SharePoint solution leveraging InfoPath forms services and the SQL Server BI stack

    • The solution:

      • Reduced planning effort by 50%

      • Provided a reliable, single source of truth

      • Strategically positioned SharePoint and BI stack providing future expansion and agility

    Demonstration Implementation

    For more information
    For More Information Implementation

    Wilder Foundation Case Study

    GNet Group Website



    LinkedIn GNetGroup


    Microsoft SharePoint 2010

    Office InfoPath 2010

    November 9th 2011

    Q & A Panel Implementation

    Last but not least
    Last But Not Least Implementation

    • Please Fill Out Evaluations

    • Drawings for Giveaways

    November 9th 2011

    Thanks for coming! Implementation