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Guidelines for giving Effective Presentations

Delivering effective presentations is key to engaging your audience and communicating ideas clearly. This guide provides a comprehensive overview of best practices for structuring talks, using visuals, and answering questions. Key topics include the importance of a strong introduction, maintaining logical flow, and the 80/20 rule of detail. Avoid common pitfalls like poor visuals and disorganization. Checklists for structure, visuals, voice, and body language will help ensure your presentation is not only informative but also compelling. Preparation is vital to success!

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Guidelines for giving Effective Presentations

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  1. Guidelines for giving Effective Presentations Elliot Tonkes Source: "How to Deliver Effective Presentations by Terry R. Grimmond"

  2. Introduction • Marking scheme for your talk • Tips on talks • Structure of your talk • How to present technical content • Answering questions • Checklists

  3. Your Honours Talk • 30 minute timeslot: • 20 minute talk • 5 minutes questions • Your seminar is marked according to: • 4: Content (technical competence) • 4: Presentation (delivery of technical material) • 2: Responses to questions • It counts 10% of your honours project

  4. The Top 6 Turnoffs • Poor visuals • Unclear structure • Repetitive habits • Monotone voice • Reading verbatim • Disorganised

  5. Talk Structure Tips • Give your talk a snappy title! • All talks should have: • Introduction – tell them what you're going to tell them • Main Body – tell them • Conclusion/Summary – tell them what you’ve told them

  6. Introduction • The opening should grab attention

  7. Main Body Level of detail should be appropriate to the audience • tell them so that they will understand. • Give signposts when you go from one point to another so audience can follow. • Involve the audience • mentally (interesting and effective visuals) • verbally (questions and comments) or • physically (activities or discussions)

  8. Audience of Mathematicians • Mathematics is quite area-specific • Audience from general backgrounds • 80/20 rule: • 80% general • 20% specifics • Motivation and comprehensive introduction helps

  9. Conclusion/Summary • Is the "take-home" message clear? • Perfectly valid to flag future work or possible extensions

  10. Slide Design Tips • KISS • No more than 6 words per line, 6 lines per slide is a good guide • Visual clarity is essential • Use big and bold text • Use all of screen • Ensure consistency of headings, design, colour, font size.

  11. Slide Use Tips • Talk to audience, not screen. Do not "read" slides • Do not block the audience view • Point to the screen, rather than the OHP • You should have about 1 slide per minute (20 slides) • Do not change the slides too quickly

  12. Mathematics on Slides • Long complex equations are impossible to read from the back of the room. • Give a feel for complex mathematical equations with • animation • uncovering or • clumping

  13. Expected increment from a hit Value upon dismissal Value in declaring Sample Slide Dynamic Program • Let V = E(P|t,S,NA,NB) • Suppose A is batting, so NB=10, 1<NA10, dSi  0

  14. Sample Slide Expected Payoff NA=1

  15. Rehearsing • Run through at least once before approaching your supervisor • Preferably present a practice run in front of your supervisor • Provide a set of notes to your supervisor in advance

  16. Answering Questions • Thank the questioner • Repeat the question so that the people at the back know the question • Professional ethics imply “don’t know” is a valid response • Answer confidently and with a definite conclusion to the response

  17. Structure Checklist • ·        Clear introduction and intent • ·        Logical flow • ·        Clear message • ·        Clear summary • ·        Confident answers to questions • ·        Finish on time

  18. Visual Checklist • ·        Complement not compete • ·        Bullet points not paragraphs • ·        Clear in meaning • ·        Legible, large font • ·        Impactful design/colour

  19. Voice Checklist • ·        Clear, confident, interesting • ·        Enthusiastic inflection • ·        Minimal uhmms • ·        No monotone • ·        No reading verbatim

  20. Body Checklist • ·        Good position, posture, language • ·        Eye contact (even, regular) • ·        Facial expressions match verbals • ·        Conveys enthusiasm/warmth/confidence • ·        No distracting mannerisms

  21. Equipment Checklist • ·Knowledge of use • ·        Audience sited not blocked • ·        Visuals high on screen • ·        Visuals occupy width of screen

  22. Remember • Be prepared • Don’t cram in too much • Remember the 80/20 rule

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