MIDDLE SCHOOL SITE TESTING COORDINATOR TRAINING AIMS DPA

1. MIDDLE SCHOOL SITE TESTING COORDINATOR TRAININGAIMS DPA SPRING 2005

2. What is new for 2005? • New Testing Contractor – CTB/McGraw-Hill • AIMS DPA – Aligned to the new Articulated Reading and Mathematics Standards • AIMS DPA, a standards based assessment with embedded TerraNova norm referenced items in the Reading and Math • AIMS – Reading and Math are longer this year to allow reporting of results down to concept level • New packaging procedures • New Test Schedule – tests must be administered over 4 days • New Testing Accommodations

3. New TestsAIMS DPA - Reading 15TerraNova/AIMSReadingItems 30TerraNovaReading/LanguageArts Items 39AIMSReadingItems Aligned Addresses one PO per item Do Not All Align 3

4. New TestsAIMS DPA - Mathematics 15TerraNova/AIMSItems 10TerraNovaItems 51-57AIMSItems Aligned Addresses one PO per item DoNot All Align 4

5. AIMS DPA • Testing Window is April 11 - 14 Mandatory that this schedule be followed • Monday, April 11 – Writing (Must be done on this date only) One testing session of two hours • Tuesday, April 12 – Reading and/or Math Two sessions of 45 minutes each • Wednesday, April 13 – Reading and/or Math Two sessions of 45 minutes each • Thursday, April 14 – Reading and/or Math Two sessions of 45 minutes each • Make-up testing window is April 11 - 22

6. How To Schedule the AIMS DPA Reading/Math • Reading has 3 sessions of 45 minutes each • Math has 3 sessions of 45 minutes each • Schedule two testing sessions on each of the three remaining testing days – any combination of Reading and Math sessions is fine • The content tested on each day may vary as long as all students within the same grade within the same school are testing on the same content • This applies to Reading and Math ONLY

7. Timing of AIMS DPA • All AIMS DPA tests are untimed. The times given represent the estimated time necessary for the vast majority of students to complete the test • For students who are not finished in the allotted time, arrangements must be made to allow them to finish the test • NoAIMS DPA testing session may carry over to the next school day.

8. When Will Materials Arrive and What Will be Included? • AIMS DPA materials will arrive at sitesApril 5 and 6 Included in your shipment: • Accountability and Research Inventory Sheet • Materials Inventory from CTB/McGraw-Hill • DPA Reading/Writing/Mathematics test booklets Forms A – P • DPA Reading/Writing/Mathematics Answer Documents • Barcode Labels (one master, one label for test, one extra) and barcode instructions • DPA Test Administrator’s Manual/Directions • A & R Return Box Labels

9. Inventorying Materials • Do not wait to inventory materials at the last minute. Open boxes and check materials immediately upon receipt • Verify that materials received compare to the inventory list Report any discrepancies to Bert at 617-8187 • Save all original boxes for returning your documents

10. AIMS DPA Test Security • There is a greater emphasis on test security this year • Test materials must be kept in locked storage when not in use • Test must be administered exactly as stated in the Administration Directions • Do not reproduce any test materials, (except manuals posted to the ADE website)

11. More On Test Security • State Board Rule R7-2-310 B, C, and D concern test security • Violations of test security are a serious matter that could result in disciplinary actions including revoking of certification and withholding of school funds • All school/district personnel who have access to the AIMS DPA materials must sign a “Test Security Agreement” prior to test administration (See Test Administration Directions or Test Coordinator’s Manual) • Return only the building administrators’ signed agreements with testing materials (will be filed at testing warehouse) • Principals will maintain signed agreements of building staff

12. AIMS DPA Test Security • Do not disclose any actual test items • Do not provide answers to students • Do not change a student’s answer • Do not allow students to share information during testing • Do not preview or postview, read, study, examine the actual test • Do not review, read, study, examine any student’s answers (including drafts)

13. Test Preparation Test Setting • Make arrangements for testing rooms that provide adequate lighting and ventilation and will be free from distractions and noise • All visual aids that may assist a student on the test must be removed or covered up Ex. Word walls, multiplication tables, rules of punctuation, and formulas • Have an adequate supply of pencils, dictionaries* and thesauri* * for writing portion of AIMS DPA only

14. More On Test Preparation Student Demographic Information for AIMS DPA • Students hand write their names on the front of the book • Test form must be coded on back of answer document • Student Barcode Labels for AIMS DPA are to be placed on the front of the student answer document. DO NOT use the Master Label on the answer document • Barcode Labels contain all required information except for information regarding accommodations • Box 11 is to be filled out for all students, with or without a barcode label, who receive standard or non-standard accommodations or use a large print or Braille version of the test. • All students, with or without a bar code label who receive non-standard accommodations must have an appropriate “J” code marked in the “Other Information Data Grid”. • If student does NOT have a barcode label, all demographic data on the back of answer document must be hand bubbled. Instructions are in the Test Administration Directions:

15. More on Barcode Labels for AIMS DPA • If a label is placed incorrectly or damaged, then an entire new answer document needs to be used and demographic information bubbled in by hand • New: An answer document can not have both a barcode label and handwritten Name, DOB, Matric # or SAIS# – it is one or the other • Important Note: All unused barcode labels are to be returned

16. Precautions for Answer Documents • No. 2 pencil must be used • Do not try to remove labels, if there is a problem with the label use a new answer document and hand fill in student demographics • Be sure test form is recorded on back of answer document for AIMS DPA • Do not use correction fluid anywhere • Do not allow students to use extra paper to answer extended-response questions • Only answers written in allotted space will be scored • Do not use pen, crayon, markers, or colored pencils on any part • Do not attach “sticky” notes • Do not attach paper clips, tape, staples or glue • Do not photocopy an answer document • Use of scratch paper prohibited on AIMS DPA

17. During Testing Monitor that Test Administrators and Proctors are “actively” proctoring and watching for student misconduct and cheating: • Use of calculators or other electronic devices • Use of scratch paper for AIMS DPA • Use of inappropriate reference materials • Working on incorrect session or test • Disruptive behavior

18. Reportable Testing Incidents • Problems with testing materials (Call Bert, 617-8187) - Defective test books or answer documents - Lost or missing test materials, etc. • Misconduct by students (Call Cindy, 225-5418) - Cheating - Stealing test materials, etc. • Misconduct by faculty (Call Cindy, 225-5418) - Reviewing the test - Giving hints/answers to students, etc.

19. Special Education • There are NO out-of-levels this year • Types of Accommodations: - Standard Accommodations - Non-Standard Accommodations

20. Standard Accommodations Standard Accommodations are provisions made in how a student accesses and demonstrates learning. These do not substantially change the instructional level, the content, or the performance criteria of the test. Scores are still comparable to other scores Ex. - Specific spot to test - Small group - One on one - Pencil grip - Color overlay

21. Non-Standard Accommodations • Non-Standard accommodationsreflect changes in the test administration that affect standardization and, thus, the comparability of scores, and may also involve substantial changes in what a student is expected to learn and to demonstrate Ex. - Calculator on Math - Read the reading portions of AIMS - Grammar check and spell check are on • Non-Standard accommodations can only be used if it is on the IEP and it is part of the classroom instruction • Specific concerns with Special Education Students are to be addressed first with the Special Education teacher at your site, or a Special Education Project Specialist, or the Exceptional Education Department • Testing Coordinators and Special Education teachers need to coordinate their efforts – the testing coordinator is not solely responsible for accommodating Special Education students

22. Who Can Receive Accommodations? Students eligible for testing accommodations: • Special Education Students • Students with 504 Plan • English Learners All students eligible for testing accommodations may receive standard accommodations, but only Special Education students who receive non-standard accommodations as part of their classroom instruction may receive non-standard accommodations for testing

23. English Learners • Students identified as Limited English Proficient (LEP) or who have been identified as Fluent English Proficient (FEP) for two or fewer years are eligible for certain standard accommodations as needed • To access ELL information go to http://tusdstats.tusd.k12.az.us/ • Accommodations for English Learners include: - Use of a published translation dictionary throughout the test - Provide exact oral translation of test directions into student’s native language (no written translations allowed) - Simplify language in directions in English only

24. Coding for Testing Accommodations • “J”codes must be completed in the Other Information grid on the inside front cover of the answer document for ALL students who receive non-standard accommodations • “J”column codes are in the Test Administration Directions and on slide 26

25. More on “J” Code 1 = Non-standard accommodation in reading 2 = Non-standard accommodation in mathematics 3 = Non-standard accommodation in writing 4 = Non-standard accommodation in reading & mathematics 5 = Non-standard accommodation in reading & writing 6 = Non-standard accommodation in writing &mathematics 7 = Non-standard accommodation in reading, writing, & mathematics 8 = Home schooled** student tested at your school ** For home schooled students, also mark Box 6 on the backside of the answer document

26. Other Information (Column J) - Inside cover of answer document OnlyJ needs to be filled in with a 1 - 8 Refer to Administrator’s Manual forcodes 27

27. When to Transcribe • If student uses a word processor, tape recorder, scribe, Braille test book, Braillewriter, or a Large Print test book, student’s response MUST BE TRANSCRIBEDinto an answer document for scoring purposes • When transcribing, use exact words • Applies to all tests

28. Organizing Scorables After Testing Handling Answer Documents For All Tests • Make sure barcodes are affixed correctly, are not damaged, and there are no extraneous marks • Separate used (scorable) answer documents from other non-scorable materials • Check to make all transcribing has been done when necessary • Check answer documents and test books to ensure that loose sheets of paper, paper clips, or sticky notes have not been left inside, and that answer documents have not been left inside test booklets • Answer documents should be arranged face up in grade-level stacks • Separate stacks with colored sheets • Place stacks of answer documents in original boxes and affix colored Scorable label

29. Organizing Non-Scorables After Testing Handling All other Testing Materials For All Tests • Organize the non-scorables (includes unused or flawed answer documents) by document type • Make sure to count the number of each type and document on the inventory sheet • New this year:Return all unused barcode labels. They do not need to be counted • Place non-scorables together by document type in original boxes and affix “Non-Scorable label

30. Return of Test Materials • New this year- all testing materials must be returned at the same time to the testing warehouse • Please have your custodians help you with these and we will help unload at the warehouse • Please call Bert at 617-8187 to sign-up for a return time.

31. HOT OFF THE PRESS • IDEAL Integrated Data to Enhance Arizona's Learning IDEAL is a single location on the internet for all Arizona stakeholders to access an information system of educational data, resources and services to increase student learning. • The Direction • Upcoming Resources and Information • AIMS Sample Tests - Multiple Grade Levels Here is the link to access the above: http://www.ideal.ade.az.gov/ You will need to login as a guest or you can create your own account.

32. Useful Websites • This presentation can be found at the TUSDStats website: http://tusdstats.tusd.k12.az.us/ , then click on Resources link • To access information about ELLs: https://tusdstats.tusd.k12.az.us/planning/biled/biled_front.asp or go to TUSDStats homepage and click on Language Assessment which is under Special Programs • To access AIMS Practice Tests: http://www.ade.az.gov/standards/aims/ http://www.ideal.ade.az.gov/

33. Phew--- We Made it! Thanks so much for your participation today and taking so much of your valuable time to help your site with testing! We at A & R know what a commitment of time being a coordinator is.There is no “just” reward.