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Electronic Systems for Data-Intensive processes (Relocations)

Electronic Systems for Data-Intensive processes (Relocations). E-Shelter/CCCM cluster 29 November 2012. Background. Relocations process data-intensive Challenges of Paper-based processes Manual data entry L ag between data collection & entry Duplication of work

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Electronic Systems for Data-Intensive processes (Relocations)

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  1. Electronic Systems for Data-Intensive processes (Relocations) E-Shelter/CCCM cluster 29 November 2012

  2. Background • Relocations process data-intensive • Challenges of Paper-based processes • Manual data entry • Lag between data collection & entry • Duplication of work • User-error in data transfer • Inconsistency • Extensive paper-movement, filing, tracking • Reporting issues

  3. Digital Tools • Existing technology offers solutions to replace paper-based systems • How does an electronic system affect my existing process? • Guarantees consistency • Enforces validation rules • Capacity to perform automated evaluation based on SOPs • Enhanced reporting • Minimizes data entry • Allows for automated workflow

  4. System Architecture • iPods – data collection medium • iFormBuilder – data repository • API Interface – workflow automation • Crystal Reports – enhanced reporting • XGPS – GPS point collection • ArcGIS – Spatial Analysis

  5. What is iFormBuilder? • Digital data collection platform for Smart Tablets …. NOT a database platform • Flexible form-building • Dispatching • Synchronization

  6. Why iFormBuilder? • Comprehensive options for input • Drop down menus • Photos • GPS points • RFID & Bar Codes • Electronic signatures • Drawings (coming soon..) • Exporting to Excel, XML, RSS, Email .. • Highly scalable architecture • Secure, encrypted communication between all channels • Highly customizable system behavior • Open API capacity* allows for comprehensive system configuration using additional programming layers *Paid feature

  7. How does this effect fieldwork? • Training Required • Potential restructure of teams • Removes confusion • Decentralizes decision-making to the field • Greater efficiency • Quicker turn-around for field team tasking

  8. Easy as 1, 2, 3 . . .

  9. How does this affect administration? • Electronic administration (iPad, Web) • Data Review • Comprehensive reporting • Comprehensive decision making • Data visualization tools (Clip Folio) • Removes overhead due to automation • Overall increase in efficiency

  10. Investment Required • Costs involved: • $200/iPod or $500/iPad • $100/XGPS • $600 Crystal Reports • $2000–$10,000 iFormBuilder(Annual) • $500/ThunderPlugfrom iFormBuilder(functions as local server) • $500-$5,000 programming features • $50-$100 Annual Web-hosting

  11. Pilot with IOM: Wolf/PinchnattJacmel • Lessons learned • Successful relocation with time to spare .. • Pilot for iPods & iFormBuilder • Approximately 380 families • Small team (4 field agents + admins)

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