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Pennsylvania Emergency Management Agency. Bureau of Recovery and Mitigation HAZARD MITIGATION. For FEMA-4099-DR-PA (Hurricane Sandy) All Counties Eligible for HMGP. Hazard Mitigation Grant Program (HMGP). Hazard Mitigation is:

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Pennsylvania emergency management agency
Pennsylvania Emergency Management Agency

Bureau of Recovery and Mitigation




(Hurricane Sandy)

All Counties Eligible for HMGP

Hazard Mitigation Grant Program (HMGP)

Hazard Mitigation is:

“any cost-effective action taken to eliminate or reduce the long term risk to life and property from natural and technological hazards.”

What is Mitigation?

Created in 1988 by the Stafford Act

FEMA provides 75% match funds to States to fund post-disaster hazard mitigation measures

Overall Goal: Reduce vulnerability to natural hazards

What is the Hazard Mitigation Grant Program?

How is the hmgp funded
How is the HMGP funded?

Funding under the HMGP is based on 15% of the federal funds that are spent on the Individual Assistance (IA) and Public Assistance (PA) Programs for each declared disaster.

For example, for every $1 million in IA & PA funding, HMGP gets $150,000

What are the hmgp s objectives
What are the HMGP’s objectives?

  • To prevent future loss of life and property due to natural disasters.

  • To provide funding for previously identified mitigation measures that benefit the disaster area.

  • To implement State, County, and Municipal Hazard Mitigation Plans.

Who is eligible
Who is eligible?

State, County, and Municipal Governments

Certain private non-profit organizations or institutions that own or operate a private non-profit facility

Indian tribes or organizations

What types of projects can be funded
What types of projects can be funded?

  • Acquisition/Demolition or relocation of structures in hazard-prone areas.

  • Flood-proofing or retrofitting to protect structures from future damage.

  • Retention Areas, debris basins, etc.

  • Development of standards to protect new and substantially damaged structures from disaster damage.


  • County must have an approved and adopted All Hazard Mitigation (322) Plan.

  • Municipality must have participated and adopted the approved county plan.

  • Projects must meet the FEMA, State, and local municipal strategies.

  • Requested project funding must have been identified as a mitigation activity in the county plan.

Eligible hmgp projects
Eligible HMGP Projects

  • Mitigation Projects

  • Property Acquisition and Structure Demolition

  • Structure Relocation

  • Dry Floodproofing of Historic Residential Structures

  • Dry Floodproofing of Non‐residential Structures

  • Minor Localized Flood Reduction Projects

  • Structural Retrofitting of Existing Buildings

  • Non‐structural Retrofitting of Existing Buildings and Facilities

  • Safe Room Construction

  • Infrastructure Retrofit

  • Structure Elevation

  • Soil Stabilization

  • Wildfire Mitigation

  • Post‐disaster Code Enforcement

  • 5% Initiative Projects

  • Hazard Mitigation Planning (counties)

State mitigation project priorities
State Mitigation Project Priorities

  • Acquisition/Demolition of damaged, substantially damaged, or destroyed homes.

  • Small structural projects using FEMA Benefit Cost Analysis (BCA) Software.

  • Other eligible State Initiative flood mitigation opportunities (up to 5% of the grant total).

  • Development of County Hazard Mitigation Plans (allowable amount up to 7% of the grant total).

  • Home elevation projects.

  • Eligible business mitigation activities; e.g. flood-proofing or other resilient mitigation retrofitting measures.

    Note: Other federal and state programs are available for structural projects.

Silver jacket initiative interagency document
Silver Jacket Initiative – Interagency Document


  • Developed and finalized by our Pennsylvania team July 2011 – being used across the country now as a Best Practices Reference Document


  • PA Silver Jackets Program Guide_FINAL JUL 2011.pdf

What about buyouts
What About Buyouts?

(Acquisition Projects)

  • The local government is the applicant, not the homeowners.

  • Must be voluntary participation.

  • Homes are demolished, land is owned by local government and must remain in “open space” use forever.

  • PEMA recommends State certified appraisals of pre-flood value for purchase price.

  • Some homeowner disaster assistance may be deducted from the final purchase price.

How to apply
How To Apply

  • Send in Letter of Intent/Pre-Application (on PEMA Website) – PEMA will target these recommended areas with FEMA or PEMA personnel

  • PEMA reviews pre-applications.

  • PEMA sends out an application packet if it meets eligibility criteria – (municipality will be notified either way via electronic means).

  • Applicant completes the HMGP application.

  • State Hazard Mitigation Team review and ranking.

  • Applications must be sent to FEMA within 1 year of the disaster declaration date.

What goes in an application
What goes in an application?

  • Basic application information:

    • For buyouts: homeowner/property information

    • For structural projects: design, engineering GIS latitude & longitude, first floor elevation

    • Total project budget

    • Damage information

    • Photos, maps

    • Local Mitigation Plan information

How are hmgp projects selected for funding
How are HMGP projects selected for funding?

  • The eligibility criteria, contained in the Commonwealth’s HMGP Administrative Plan states that:

    • Projects that are cost-effective substantially reduce risk and have multi-hazard application will have the advantage.

    • A State Hazard Mitigation Team applies this criteria in its review and ranking of all project applications.

Cost effectiveness what is benefit cost analysis
Cost EffectivenessWhat is Benefit Cost Analysis?


(Reduced Damage)

------------------------------ = 1.0 +


100 yr flood

50 yr flood

10 yr flood

Where a house sits in the floodplain predicts

how often and much damage will occur over time.

What is a bca and bcr
What is a BCA and BCR?

  • BCA – Benefit Cost Analysis, a quantitative procedure that compares the cost effectiveness of a hazard mitigation measure by taking a long-term view of avoided future damages as compared to the cost of a project.

Bca and bcr continued
BCA and BCR (Continued)

  • BCR – Benefit Cost Ratio, a numerical expression of the cost effectiveness of a project calculated as the net present value of total project benefits divided by the net present value of total project cost. A score of above 1.0 is required to be a passing BCR.

Bca and bcr continued1
BCA and BCR (Continued)

  • Example: An acquisition project has a total cost of $50,000

    BCA – Benefits of $75,000 over 100 years.

    BCR – Benefits divided by cost of project.

    ($75,000 ÷ $50,000= 1.50)

    = Passing BCR

Are private citizens eligible to apply for the hmgp
Are private citizens eligible to apply for the HMGP?

Projects on private property may be eligible for funding under the HMGP only if submitted by a municipal government entity (County, City, Township, Borough, etc.).

Participation in an HMGP project by a private citizen MUST BE VOLUNTARY!

What isn t eligible for hmgp
What Isn’t Eligible for HMGP?

Repair or Replacement of Existing Infrastructure, Roads, Facilities, etc.

Debris/snow removal, Stream-related work

Bridge replacement

Mitigation for damaged infrastructure that can be funded under Public Assistance

Deferred maintenance

When will i know if my application is approved
When will I know if my application is approved?

Once an application is sent to FEMA,

the approval process usually takes

90-120 days

Certain aspects of a project can add to review time: historic buildings or sites, special environmental concerns, archaeological studies

What do i need to do now
What do I need to do now?

  • As a municipal official – you will need to:

    • Decide if there is a mitigation project in your community that should be completed.

    • Complete the HMGP Letter of Intent LOI/Pre-Application.

    • Mail, email or fax your LOI/Pre-Application to PEMA

      2605 Interstate Drive

      Harrisburg, PA 17110

      Fax 717-651-4592 or [email protected]

The hmgp letter of intent pre application
The HMGP Letter of Intent & Pre-Application

  • Must be signed by a local official.

  • Is not binding.

  • Identifies the single Contact Person for HMGP (Applicant’s Agent)

  • Describes problem & the proposed mitigation project.

  • Must be submitted to receive an HMGP application.

Letter of intent loi on pema website
Letter of Intent (LOI) on PEMA website

HMGP Letter of Intent/Pre-Application can be downloaded from the PEMA website

  • Click on PROGRAMS and SERVICES


  • On the HM page, scroll down and click on HM FORMS, etc.

  • LOI form is under Unified Hazard Mitigation Grant Program Forms

Important hmgp deadlines

Your Letter of Intent/Pre-Application form must be returned to PEMA by:

April 10, 2013

HMGP DR-4099 applications must be submitted to PEMA by: June 30, 2013*

State Hazard Mitigation Team to meet August 2013 for Application Review

*PEMA & the State Hazard Mitigation Team reserve the right to alter the dates at their discretion. *

Contact information
Contact Information

While Joint Field Office is functioning in Harrisburg

HMGP Hotline: 717-651-4579 – FOR MUNICIPAL USE

- Not to be passed to Residents or Businesses

Insurance Hotline: 717-651-4565 – FOR MUNICIPAL USE -Not to be passed to Residents or Businesses

NFIP Information for Residents/Businesses -

Contact information1
Contact Information

  • Tom Hughes, State Hazard Mitigation Officer

  • Don Smith, HMGP Coordinator

    • (717) 671-2527 or [email protected]

      PEMA, 2605 Interstate Drive

      Harrisburg, Pennsylvania 17110

      FAX: 717 651-4592

National flood insurance program
National Flood Insurance Program

National Flood Insurance Act of 1968

Flood Insurance is provided in the US by the federal government via the National Flood Insurance Program (NFIP), in two ways.

First, the government directly provides coverage for some properties.

Second, the government works in concert with around 90 private insurers who function as servicing contractors.

National flood insurance program1
National Flood Insurance Program

Since its inception, 3 principles have guided this program:

Identification of risk and the development of maps that delineate flood risk (roughly 5 risk bands, with elevation serving as a risk adjuster within bands)

Flood plain management, designed to mitigate risk of flood

The provision of flood insurance for uninsurable properties

What NFIP related questions have you been asked


National flood insurance program2
National Flood Insurance Program

What NFIP related questions have you been asked?


NFIP Publications:



Information Sheets


Post Flood Materials

Lender Materials

Floodplain management

Floodplain management is the operation of a community program of corrective and preventative measures for reducing flood damage.

These measures take a variety of forms and generally include requirements for zoning, subdivision or building, and special-purpose floodplain ordinances

Floodplain management1

A community's agreement to adopt and enforce floodplain management ordinances, particularly with respect to new construction, is an important element in making flood insurance available to home and business owners.

Currently over 20,100 US communities voluntarily adopt and enforce local floodplain management ordinances that provide flood loss reduction building standards for new and existing development

Floodplain management2

To encourage communities to establish sound floodplain management programs that recognize and encourage community floodplain management activities that exceed the minimum NFIP requirements, the Community Rating System (CRS) was created. This program provides communities with discounts to flood insurance rates.

County Participating CRS Communities:

Community rating system crs
Community Rating System (CRS)

Voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements.

Flood insurance premium rates are discounted to reflect the reduced flood risk resulting from the community actions meeting the three goals of the CRS:

Community rating system crs2
Community Rating System (CRS)

Three goals of the CRS:

Reduce flood losses

Facilitate accurate insurance rating; and

Promote the awareness of flood insurance.

RESOURCE: NFIP Community Rating System (CRS): A Local Official’s Guide to Saving Lives, Preventing Property Damage, Reducing the Cost of Flood Insurance