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MMOVE Mobility Management oVer Europe. Steering Advisory Group 1 Technical Working Group 1 Brighton & Hove February 2009. MMOVE. Programme Tuesday 24 February 1200 Brighton & Hove presentations 1430 Steering Advisory Group/ Technical Working Group 1800 Close 1930 Dinner. MMOVE.

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mmove mobility management over europe

MMOVE Mobility Management oVer Europe

Steering Advisory Group 1

Technical Working Group 1

Brighton & Hove February 2009



Tuesday 24 February

1200 Brighton & Hove presentations

1430 Steering Advisory Group/ Technical Working Group

1800 Close

1930 Dinner



Wednesday 25 February

Separate meetings

09:00-11:30 SAG1

TWG members on guided walking tour of Brighton and Hove and Royal Pavilion


12:30-14:45 TWG1

SAG members on guided walking tour of Brighton and Hove and Royal Pavilion

14:45-15:15 Joint SAG TWG Next Steps

mmove overview success
MMOVE- Overview: Success!

Interreg IVC

European Regional Development Fund

Promotes interregional exchange to support regional policy

Innovation and Environment

Circa 500 applications

35 applications approved

interreg ivc aims
Interreg IVC aims

Improve the effectiveness of regional development policies

Contribute to economic modernisation and increased competitiveness of Europe

… by…

Enabling exchange of experiences and knowledge

Matching less experienced with more advanced regions

Ensuring transfer of identified good practice into mainstream programmes

mmove overview
MMOVE Overview

Interreg IVC 1st call

Budget: 1.9 million euro

75/85% ERDF

November 2008-October 2011

11 partners


Mobility Management oVer Europe


To improve the effectiveness of sustainable mobility policies implemented by local authorities in small and medium sized cities in Europe and improve awareness amongst regional level policy makers of the importance of supporting these sustainable mobility policies within regional development frameworks.


Mobility Management oVer Europe


  • To identify and exchange good practices in sustainable mobility policies for small and medium sized towns.
  • To assess the transferability of best practices in order to identify their critical success factors.
  • To provide a common methodology for mobility management policies.
  • To improve awareness of innovative mobility management methods that have low investment and large impact in terms of changing citizens’ mobility patterns.
  • To provide European small and medium sized municipalities with a tool to advocate for their needs with regional governments (providing policy recommendations).
  • To provide a tool that will support policy-makers in their mobility management planning across Europe.

11 Partners

  • *Reggio Emilia (IT) – Lead Partner
  • Regione Marche (IT)
  • *Ulm (DE)
  • *Girona (ES)
  • *Varberg (SE)
  • *Molndal (SE)
  • *Kavala (GR)
  • Volos (GR)
  • *Brighton & Hove (UK)
  • Bydgoszcz (PL)
  • Razlog (BU)

Identification of Best Practice

Study Visits

Feasibility studies to transfer BP

Network meetings

Policy recommendations

Regional Stakeholder meetings

Online mobility toolbox


communication & awareness raising

traffic management and control

public & collective transport



targeted specifically at medium sized cities

  • Collection of good practices
  • Study visit reports
  • Feasibility studies on transferability of policies
  • On-line Mobility Management Toolbox
  • Toolbox Manual
  • Project website
  • Communication & dissemination materials
  • Media coverage
mmove team

Lead Partner: Reggio Emilia

Reggio Nel Mondo:

Serena Foracchia

Nubia Tagliaferro

Patrizia Marani


Cllr Paolo Gandolfi

Alessandro Meggiato

External Experts: Aurora

mmove team1

Component 3 Leader

Marche Region/ SVIM

Paolo Pasquini

Giovanni Romanini

Erika Fulgenzi

Annalisa Paccapelo

mmove activities and outputs
MMOVE Activities and Outputs

Best Practice Study (30 BPs)

Start: February 2009

Complete report and presentation: September 2009

Template for collection

Foundation for Study Visits and Toolbox

Budget 24,000 euros

Led by Marche Region, in collaboration with ICOOR

mmove activities and outputs1
MMOVE Activities and Outputs

6 Study Visit and Reports

  • Partner cities and beyond
  • Each partner has 6500 euros to participate
  • Start December 2009
  • Complete February 2010
  • Network meeting to exchange results

(around April 2010)

mmove activities and outputs2
MMOVE Activities and Outputs

Feasibility Studies

  • To transfer best practice
  • 1 per partner
  • Semester 5 (July- December 2010)
  • 40,000 euro per partner (EE or staff)
  • Network meeting to exchange results
  • Use results to influence policy

Management Structure

Joint Technical Secretariat

Lead Partner

Components 1-2-3

Steering Advisory Group

Technical Working Group

Steering Committee



2009 Workplan

mmove kick off meeting
MMOVE Kick Off Meeting

31 March – 2 April 2009 Reggio Emilia, Italy

Programme ideas

  • DAY 1: 31 March 2009
  • Welcome
  • Icebreaker / Networking
  • MMOVE –Overview– introduction and discussion
  • Mobility tour of Reggio Emilia (on bicycles?)
  • Partner presentations (following a pre determined template)
  • Reception and Networking Dinner
mmove kick off meeting1
MMOVE Kick Off Meeting

DAY 2: 1 April

Partnership Agreement, Budget & Shared Cost Methodology

Workplan for 2009 - presentation and discussion

Communications (including a workshop)

Claims and Monitoring System – introduction

Claims and monitoring 1:1 sessions for finance and monitoring officers (20 minutes each)

Mini Study Visit


DAY 3: 2 April

Expert presentation (eg EPOMM)

Best Practice Study (including a session to reply to questions on the Best Practice template)

First discussion of exchange and feasibility study phases

Conclusions and Next steps 2009

mmove kick off
MMOVE Kick off
  • Programme
  • Timing
  • Logistics
  • Participation- numbers/officers
mmove sag 1

Wednesday 25th February

Finance and Claims


Shared cost methodology

Partnership Agreement




mmove sag 11

Finance and Claims

Administration and Monitoring Officer Patrizia Marani to lead

Guidance will include IVC guidelines, report forms and timetable

KO meeting training and 1:1 sessions

Claims for preparation costs + Semesters 1 and 2

(Italian LP – no IVC authority)

Close monitoring – quarterly mechanism

claims and monitoring system
Claims and monitoring system



Lead Partner

Reggio Emilia

Project Partner

6 Monthly Claims

Jan-Jun & Jul-Dec

ERDF Payments

In arrears

15 February &

15 August after

First Level Control

claims and monitoring system1
Claims and monitoring system

Timely and accurate

JTS templates

Patrizia report forms and timesheets (start now!)

Actual, defrayed and eligible expenditure

In euros using average monthly rate

Audit budget/inforeuro/

mmove finance
MMOVE Finance

Partnership Agreement and Shared Cost Methodology

Shared costs in CP2

Methodology options: Patrizia to lead on agreement

Partnership Agreement timetable- needs partners to verify then sign (Nubia to lead)

Training and guidance at KO

mmove evaluation
MMOVE Evaluation

Budget 27,000 euros in RE External Expertise

Aims to

  • Collate participant feedback
  • Give action oriented recommendations
  • Report in semesters 3, 5 and 6 to coincide with Study Visit, Feasibility and Final stages
mmove communications
MMOVE Communications

Component 2 Communication and Dissemination

Led by Reggio Emilia

Communications Plan

Workshop at Network meeting 2

Website and logo



Print materials

Toolbox manual

Local and regional events

mmove communications2

Key Outputs by semester and component

mmove communications3
MMOVE Communications

The Communication plan is a document which will set the:

  • objectives
  • audiences
  • messages and contents
  • instruments
  • tactics

which will allow an effective, efficient, shared, coordinated, planned and widely disseminated communication during the entire length of the project

mmove communications4
MMOVE Communications


  • to encourage the exchange of ideas and results
  • to coordinate the communication actions and activities in a recognizable way, linked to the project and to the mobility policies of the different involved partners
  • to encourage a change in local and regional mobility policies
  • make citizens aware in everyday mobility choices
mmove communications5
MMOVE Communications


  • project partners
  • local and regional stakeholders
  • mobility experts and planners
  • mobility local and regional authorities policy makers
  • mobility networks
  • citizens
mmove communications6
MMOVE Communications

Key messages and contents

To be defined and presented during the Kick Off meeting.


  • Appointment of a communication officer by the Lead Partner in RE who will coordinate all the activities
  • Communication instruments immediately recognizable linked to the MMOVE project
  • Identification of instruments which will ease the exchange of ideas and results
  • Simplification of results for citizens
mmove communications7
MMOVE Communications


  • shared communication plan
  • communication workshops
  • media coverage (Press releases, press conferences, articles, etc.)
  • technological instruments (website, blogs, e-bullettins, DVD, photos)
  • periodical local, regional (and 1 EU) events and final event
  • brochures, leaflets, etc.
  • toolbox manual

SAG/TWG 1 Next steps

  • General
  • Send out definitive final versions of AF and simplified budget plus explanation of changes made during approval of conditions
  • Circulate all powerpoints from SAG/TWG
  • In future send a reminder of what papers have been sent and store on project website
  • Partnership Agreement
  • Nubia to circulate the PA draft and ask each partner 1) to start checking the doc with lawyers (if required) 2) who will be the signatory on the PA
  • Aim to get PA signed at KO- maybe too ambitious- need to get 11th partner confirmed and Shared Cost methodology agreed as annex- if possible bring signed PA to KO- to start the collection.
  • Nubia to give 14 day deadline to Bydgoszcz MMRC for reply- and get RE Mayor to write.
  • Volos to informally ask Lodz Uni contact at municipality

SAG/TWG 1 Next steps

  • KO Meeting
  • Agreed programme- start 1200 on 31 March end 1200 2 April
  • Day 2 technical issues will be SC- Finance, Claims, Communications, Website
  • Registrations will go out by 27 February
  • Ask partners if they wish to invite politicians- RE could organise special session on Day3- deadline to respond
  • Consider holding a special network meeting for politicians towards the end of project
  • Give partners a checklist for preparation- who should attend, what they need to prepare
  • Invite EPOMM/PIMMS Transfer representatives
  • Organise a TWG meeting at same time
  • Keep it motivational as well as training/management processes
  • Invite the JTS
  • Invite Gehl as expert speaker
  • Volunteers for chairing?

SAG/TWG 1 Next steps

  • Finance and Claims
  • Partners have some flexibility to transfer money between budget lines and components BUT must ask RE first so they can control overall balance up to 10% flexibility rule
  • Patrizia to:
  • Circulate proposed shared cost methodology with a draft email to national FLC – to seek approval within 4 weeks
  • Circulate link to Interreg IVC website with Country Specific Information and the IVC Programme Manual
  • Seek agreement from non eurozone partners on the preferred euro exchange rate method
  • Send each partner a very simple summary of their budget- what they can spend on which activity
  • Clarify situation for PC1 – can it be combined with PC2?
  • Find out how long each partner FLC will take to certify claims – partners to check with their FLC
  • Consider adjusting the claims timetable to get ‘first in the queue’ at FLCs- e.g end reporting period 1 month earlier
  • Ask JTS to consider staggering the claims timetable (!)

SAG/TWG 1 Next steps

  • Evaluation
  • Draft specification to be developed and circulated by Nubia to SAG for comment
  • Partners can propose potential external contractors
  • Brief presentation and discussion in SC at KO
  • Evaluator to be appointed in Semester 3
  • Candidates should be interviewed and should attend SC/Network meetings
  • Nubia will monitor core outputs/ indicators. Evaluator should look at these materials , also set up , collate and analyse participant feedback, give qualitative info on both mobility and management issues.
  • Reports can be used as evidence for exit or forward funding

SAG/TWG 1 Next steps

  • Communications
  • Key messages and plan to be developed for KO and discussed
  • Website- draft spec to be presented and discussed at KO-
  • Audiences : 1) public 2) partners 3)mobility professionals 4) local and regional government
  • Links to all partner sites
  • Contract to be by open procurement- Volos expressed interest
  • Needs to have technical capacity for webstream and online toolbox- either database or interactive game
  • Needs an exit strategy – perhaps Eurotowns site
  • Professional photography, press conference and first filming at KO
  • MMOVE to send a representative to 1) IE Bages project meeting, Spain May 2) EPOMM conference, San Sebastian, May.

SAG/TWG 1 Next steps

  • SV
  • Partners can decide which SVs to attend and how many people to send.
  • There can be more than 6 SVs – they could be smaller and take other forms, eg staff exchange, round table
  • Dates- consider extending the timetable for SV-
  • TWG Methodology
  • Be clear about ambitions- 11 partners BP- not the perfect model for all cities
  • Often qualitative info- which practice requires a lot of investment or faces resistance- which policies are more effective or used more in smaller cities- turn these into simple indicators
  • Claudio to check data/indicators are compatible with standard EU measurements and Eurostat.
  • Claudio to circulate TWG methodology discussion notes and additional indicators.
sag twg
  • Next Steps
  • Next meetings
  • TWG 2 at KO meeting
  • SAG 2 and TWG3 combine with BP network week 42 0r 43 Oct 19rd in Girona- to be confirmed at Eurotowns EC meeting on 4 March
  • Remote working also - online, email or tel conferencing