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Nursing Administration department. Time Management . By. D/ Ahlam EL-Shaer Lecture of Nursing Administration Faculty of Nursing – Mansoura University. Outlines. Definition Principles of time management Nurses' time wasters Strategies to control interruptions

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Nursing administration department

Nursing Administration


Time Management

Nursing administration department

D/ Ahlam EL-Shaer

Lecture of Nursing Administration

Faculty of Nursing – Mansoura University


  • Definition

  • Principles of time management

  • Nurses' time wasters

  • Strategies to control interruptions

  • Tools for time management

    • Nurse kardex system

    • Time log

    • A weekly schedule

    • Scheduling grid

    • To do list

Nursing administration department

What is time?

Time is the stuff of which life is made

Time is the most perishable of all resources because it cannot be stored or recovered. once a minute has passed, it is gone forever.

Time is the most valuable thing a man can spend

What is time management

What is Time Management?

Is a technique for allocation of one’s time through setting goals, assigning priorities, identifying and eliminating time wasters, and use of managerial techniques to reach goals efficiently

Nursing administration department

Everyone has the same amount of time

  • 60 minutes per hour

  • 1,440 minutes per day

  • 525,600 minutes per year

Nursing administration department

The principles of time management

  • Are designed to enhance effectiveness and increase productivity. As well as these principles are equally applicable to personal and professional expectations.

  • It includes:

  • List goals and set priorities

  • Make a daily “to do” list

  • Start with the A’, not with the C’

Nursing administration department

The principles of time management

  • 4- Ask: what is the best use of my time right now?

  • 5. Handle each piece of paper only once

  • 6. Do it now!

  • 7. Setting priorities by placing elements of importance and urgency.

Time wasters

Time wasters

Time waster is something that prevents a person from accomplishing the job or achieving goals.

Nurses time wasters

Nurses’ time wasters

Time is wasted by the nurse manager when time is devoted to something that really not need be done.

Time is also wasted when more time than is actually necessary is spent in doing something. Interruptions and distractions are major time wasters

Time wasters1

How We Waste Time:

Lack of discipline

Cluttered desk and personal disorganization

Poor delegation Skills, working on routine asks

Waiting for others

Personal habits



Time wasters

Time wasters2

How We Waste Time cont.

Time wasters

Lack or unclear communication and instructions

Inability to say no

Lack of daily and or weekly plans

Lack of knowledge on how to spend her time

Time waste caused by others

Time Waste - Caused by Others

Telephone Interruptions

Drop-In Visitors

Lack or unclear communication and instructions

Crisis situations for which no plans were possible

Unscheduled Meetings

Confused chain of Authority

Inadequate, inaccurate, or delayed information from others

Nursing administration department

Strategies to control interruptions

Time -Saving Tips Interruptions

Close your door

Distinguish between necessary visits and interruptions

Use different techniques

1 -Visit others

2 -Arrange appointment

3 -Leave your office

4 -Establish regular meeting time

Nursing administration department

Time - Saving Tips: Telephone Calls

Don’t answer phone!

Leave specific message

Mark availability on calendar message

Time-Saving Tips: Meetings

Request agenda

Arrive early

Notify chair if you will be late

Avoid routine, emergency, important meetings

Nursing administration department

Time-Saving Tips:visitor interruptions

Set time limits for visits , and stick to them .

Set the agenda early in the conversation .

Meet visitors outside yourdoor



Hospitals cannot function effectively without good information systems. There are some basic principles can help the nurse manager process information while reducing it as a waster of time

A-plan and schedule paperwork.

Writing and reading reports forms and letters are essential elements of the nurse manager’s job.

Time saving tips paperwork
Time - Saving Tips: Paperwork

Delegate both routine and none routine paperwork functions

Write effectively

Analyze paperwork frequently

Do not be paper shuffler.

Tools for time management
Tools for time management

  • Nurse Kardex system

  • The Kardex provides a summary of information a managerneeds to know about assigned patients.


الصفحة الامامية

التشخيص: السن:


تاريخ دخول المستشفى: الحالة الاجتماعية:


تاريخ اجراء العملية: الوظيفة:

Temp. pulse. Resp. Bl.p weight

الوجبة: المحاليل: الاخراج:


بيانات خاصة:

 حساسية من علاج:

رقم الحجرة: رقم لسرير:

ام المريض:



الصفحة الخلفية

Time log
Time Log

It is a time log that can be used to list activities related to work and used to identify how you spent ( or plan to spend) your time. It can be adapted to an eight-hour workday activities.

A weekly schedule
A Weekly Schedule

The weekly schedule is used to assign blocks of time to different types of activities, but you also need to keep track of the specific tasks that must be accomplished within each activity.

It is helpful to keep one’s schedule in an appointment book or electronic organizer, but for purposes of planning you can use a scheduling grid.

To do lists
To-Do Lists

Are prioritized lists of all the tasks that you need to carry out. They list every thing that you have to do with the most important tasks at the top of the list and the least important tasks at the bottom. Keeping a to-do list is a good way to accomplish this.