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The CIP Eco-Innovation initiative: Closing the gap between research and markets How to Apply for Funding in the Call 2011. EACI, European Commission Eco-innovation Market replication unit Anita Fassio, Project Officer. CIP Eco-Innovation Info Day – Istanbul – 27 May 2011.

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The CIP Eco-Innovation initiative: Closing the gap between research and marketsHow to Apply for Funding in the Call 2011

EACI, European Commission

Eco-innovation Market replication unit

Anita Fassio, Project Officer

CIP Eco-Innovation Info Day – Istanbul – 27 May 2011

who are we
Who are we?



CIP: Competitiveness and Innovation Programme

EIP: Entrepreneurship and Innovation Programme

enterprise europe network
Enterprise Europe Network

Find your local contact point:

  • Awareness raising & access to information
  • Innovation support services
  • Partnering services (commercial, technological and research projects)
  • Support to increase SMEs’ participation in Community programmes
  • Feedback to European Commission

Evolves from Euro Info Centres and Innovation Relay Centres

580 partner organisations in 49 countries



How do I find a new market abroad?

How do I get European funding?

I need a business partner in another country…

How can I sell my innovative ideas and technology?

What does this EU law mean for my business?

eco innovation
New processes: cleaner production

New materials

New products

New services - greening businesses


« All forms of innovation reducing environmental impacts and/or optimising the use of resources »

eco innovation market replication projects
Support innovative ideas which have been technically demonstrated and can be turned into ‘marketable’ green products and services

These need incentives to penetrate the market

Potential for replication and wider application must be demonstrated

Budget ~ €200 million (2008-2013)

Eco-innovation market replication projects

Good for business, good for the environment

main target group smes
23 million SMEs in the EU

The backbone of the economy

99% of all enterprises

1/3 world market shares

Yet causing 60-70% of theEU’s industrial pollution

Main target group: SMEs
key elements
Key elements
  • Bridging the gap between RTD and commercialisation
  • Market orientation - leverage factor and replication crucial
  • Substantial environmental benefits - Life cycle assessment thinking
key elements1
Key elements
  • Risk sharing for green ideas (50% of total costs co-funded). Approximate project size: 1.6m€ total costs
  • Direct funding (no intermediaries)
  • Flexible - no partnerships required but EU added value important
  • Funding contracts are drawn up rather quickly
five priorities
Materials recycling

Sustainable building products

Food and drink

Water → NEW!

Greening businesses/ smart purchasing

→ 38M€ for ~45-50 projects

Five priorities

 Compared to the 2010 call: resource efficiency transversal priority, new water priority and small fine tuning on the rest

materials recycling
Materials recycling
  • Improve quality of recycled material, better waste sorting and treatment methods
  • Innovative products using recycled material or facilitating material recycling
  • Business innovations to strengthen the competitiveness of recycling industries, such as new market structures for recycling products, processes and services
sustainable building products
Sustainable building products
  • Construction products and related processes (construction, maintenance, repair, retrofitting or demolition of buildings) that reduce consumption of resources, embodied carbon and production of by-product wastes.
  • More environmentally friendly construction materials and innovative manufacturing processes.
food and drink sector
Food and Drink Sector
  • Cleaner and innovative products, including packaging, processes and services aiming at higher resources efficiency, reduction of waste and greenhouse gas emissions, or/and increasing recycling and recovery.
  • New or improved production processes with high water efficiency and improved water quality.
  • Water efficient processes, products and technologies (reduce water consumption by at least 30%)
  • Water-free processes.
  • Water and wastewater treatment: solutions that offer greater efficiency and reduced environmental impact.
  • Smart distribution systems aiming at the saving of water, chemicals, energy and materials: innovative systems for measuring and adjusting chemical dosing, flow and pumping rates; leakage detection and repair, novel pipe materials etc.
greening businesses and smart purchasing
Greening businesses and smart purchasing
  • Green products and services
  • Substitution of materials by others leading to a reduced environmental impact
  • Clean production processes
  • Re-manufacturing mechanisms and innovative repairing services
increasing response to eco innovation calls
Increasing response to Eco-innovation Calls

Important interest from the market, mainly SMEs

More than 1000 web enquiries answered every year


reaching the target group more than 65 smes
Reaching the target group: more than 65% SMEs!


81% private sector

LARGE Enterprises


Our beneficiaries (Source: call 2010)

eco i versus fp 7 research
Post research

Adaptation for market uptake


First commercial deployment

Market demonstration

Basic research

Applied research

Prototyping/first practical use of technology

Technology demonstration

Knowledge gathering

Eco-I versus FP 7 Research


eco i versus iee
First application of solution and market uptake

Integrated approach covering various environmental aspects (resource efficiency including water, energy and raw materials…)

Life-cycle approach

Explicit SME and private sector focus

Market uptake important

Promotion & dissemination of well-proven intelligent energy solutions

Energy focus: energy efficiency & renewable energy sources, including transport

Stimulates action through better market conditions & admin. procedures, training, awareness raising, policy analysis etc

No investment project, no RTD

Impact and contribution to 2020 EU energy targets important

Eco-I versus IEE


eco i versus life
Priority on private sector, businesses

CIP umbrella

Market competitiveness and market uptake

Replication is crucial

Integrated environmental impacts

Mainly public sector

Policy development and Implementation of legislation

Dissemination, awareness raising, capacity building

Land-use and urban planning

Environmental solutions but market uptake is not vital

Eco-I versus LIFE +


example from the food drink sector greenbottle
A new type of milk bottle made of

a mix of recycled paper and

plastic that can be easily

separated and sorted

Complete supply chain consideration

Closed loop paper supply

Ensure disposal is consistent with recycling criteria throughout theEU

Example from the Food & Drink sector: GREENBOTTLE
example from the food drink sector briter water
Example from the Food & Drink sector: BRITER-WATER

Large scale bamboo farming for phytoremediation of grey water from Refresco fruit juice bottling plant and dairy effluents.

Lower investment and operation costs, no sludge

Better water quality and carbon capture gains

France, UK, Portugal and Germany

example from the recycling sector caps
CAPS: Conversion of paper mill sludge into absorbent material

An innovative way of reusing waste into a product

Outcome: absorbent material for cleaning up oil and chemical spills in harbours

Setting up two new production plants (Slovenia and Finland)

Example from the Recycling sector: CAPS
example from the recycling sector saturn
Example from the Recycling sector: SATURN
  • Sensor-sorting for recovery of non-ferrous metals (NF)
  • The aim is to automatically sort NF from household metal waste into clean fractions (different metals and alloys)
  • A plant is built in Germany to implement a range of different sensor-based technologies
  • Further replications, UK
example from the building sector insula tfh
Example from the building sector: INSULA TFH

INSULA TFH: pre-insulated wall panels

Low cost process to produce timber frame panels with cellulose fiber insulation

Material used: recycled waste paper and wood from the region

Reduced transport, packaging and landfill

Materials with low embodied energy


example from the green business sector ecotpu
Example from the Green Business sector: ECOTPU

ECOTPU: New bio-plastic for sports shoes coming from oil plants

Production line will be set up and started

Involvement of footware and chemical industry from ES and IT


call planning 2011
Fourth Call: 28 April with a closing date of8 September 2011, 17h00

Electronic submission (EPSS)

Evaluation: end of 2011

First projects start May 2012

50% funding rate of eligible costs

Max 3 years contract duration

Call planning 2011
what do you need to start
What do you need to start?
  • A good idea that matches with CIP Eco-innovation objectives
  • A thorough reading of the Call and the following supporting documents:
    • Frequently Asked Questions (9 pp)
    • Guide for proposers (40 pp, explaining all steps)

All available on our website

  • Application Forms – access through the online submissionsystem EPSS
which are the parts of a proposal
Which are the parts of a proposal?

You must use the forms provided:

  • Part A: Administrative information
  • Part B: Work description
  • Part C: Budget and indicators
  • Annexes
    • Letters of Intent
    • Legal documents
  • Attention: to be successful you need to provide sufficient answers to all award criteria! Follow the structure of the forms, expecially Part B/C
part b the work description
Part B - the Work description

Important Chapters:

  • Technical description/ state of development
  • Market overview and framework (market potential, barriers..)
  • Exploitation (target group, market strategy, business plan)
  • Objectives/ results (environmental, economic)
  • Consortium composition
  • European added value
  • Work programme (overall strategy, planning, WPs)
work package descriptions
Work Package Descriptions
  • Work Packages are at the core of the action description
  • Their structure is pre-defined:
    • Name/ Number/ WP leader/ Duration
    • Roles and contributions of each participant including no. of hours
    • Justification of costs for subcontracting, equipment, other
    • WP overview
    • Tasks
    • Deliverables
obligatory work packages
Obligatory Work Packages
  • Three WPs are obligatory:
    • Management
    • Exploitation and Business Plan
    • Dissemination Activities – including pre-defined tasks on request of EACI
  • Add your own technical WPs
writing your proposal help in application forms and guide for proposers
Writing your proposal “Help” in Application Forms and Guide for Proposers
  • Strong competition: you need an innovative workable solution which will have economic and environmental benefits!
  • Start early enough - Late submissions are not evaluated!
  • Easy to read? - evaluators assess it in ~2 to 4 hours. Have it read by an outsider (no jargon, simple for non mother tongue readers)
  • Respect limits of length, but give as much detail as necessary in each work package, and explain what each partner will actually do, how (methodology), and what will be delivered
indicator requirements xls sheet in part c
Indicator requirements (xls-sheet in Part C)
  • Improved environmental performance
      • CO2 emissions
      • Particulate matters
      • Tons of waste diverted from landfills
  • Better use of natural resources
      • Resource efficiency
      • Reduced water consumption
      • Energy from RES and energy efficiency
  • Economic Performance / Market Replication
      • Market size in million Euros
      • Number of start ups
      • Leverage factor / expected revenues
      • Patents
how will proposals be evaluated
How will proposals be evaluated?
  • Fair and equal treatment of all proposers:
    • Based on the criteria announced in the Call
    • Confidential process, no conflicts of interest
    • Independent external experts as advisers
  • Transparency: You will receive a feedback on your proposal arguing each award criterion and its score
  • Four successive checks:
    • Eligibility criteria (yes/no)
    • Exclusion Criteria (yes/no)
    • Selection criteria (yes/no)
    • Award criteria (scores with thresholds)
call for proposals 2011 some eligibility criteria
27 EU Member States

EFTA countries, which are members of the EEA: Iceland, Liechtenstein, Norway,

Plus (provided the MoU is in force):



Former Yugoslav Republic of Macedonia





Further countries depending on bilateral agreements

Emphasis on SMEs

Call for proposals 2011: Some Eligibility Criteria

Any legal person who is located in one of the following countries:

One partner is formally sufficient, but: EU added value!

call for proposals 2011 selection and exclusion criteria
Call for proposals 2011: Selection and Exclusion Criteria
  • Applicants must show that they have the FINANCIAL capacity to complete the action. Submit balance sheets (not needed for public organisations)
    • => YES or NO
  • Applicants must show that they have the TECHNICAL capacity to complete the action. Submit information on key personnel, description of organisation, previous experience, etc.)
    • => YES or NO
  • Applicants must sign a declaration, that they are not bankrupt etc.
call for proposals 2011 award criteria
Relevance of the action (7 of 10):alignment with Call priorities and environmental policies, innovation, substantial environmental benefits & SMEs

Quality of the proposed actions (6 of 10):Soundness and coherence of project from a technical perspective

Impact on target audience (6 of 10):Replication during and after the project, exploitation & business approach

Budget and cost-effectiveness (6 of 10):appropriate level of effort per task/partner, justified costs, notably equipment/ co-financing

European added value (6 of 10)

Call for proposals 2011: Award Criteria

You need to reach the threshold of each criterion (x of 10) and a total threshold of at least 34

No formal criterion on international partnership.However, European added value of Eco-Innovation projects is part of the award criteria:
  • Value generated by the project being a EU-funded project as compared to local, regional & national actions
  • EU dimension of the market barriers
  • Level of European cooperation in the project
realistic costing is required
Realistic costing is required !
  • Direct staff costs – hourly costs must equal actual salary (from pay slips) + social chargesBe sure you can substantiate staff costs (eg: copies of payslips)
  • Equipment and infrastructure (depreciated,only parts for innovative action)
  • Sub-contracts to specialised professionalsbut not core tasks – up to 35% of total eligiblecosts
  • Meetings and travel – budget should bereasonable
  • Other specific cost (not: electricity & gas)
  • 7% of the total eligible direct costs for overheads/indirect costs
equipment and infrastructure
Equipment and Infrastructure

A clear description should be given for each item

Durable equipment must be specifically required for the action – no budget for standard office equipment will be accepted

Includes only the portion of the equipment’s depreciation

necessary to realise the proposed action and clearly directly related to the innovative action proposed

corresponding to the duration of the action and to

the rate of actual use for the purpose of the action

The purchase cost must be capitalised in the books of the coordinator or co-beneficiary according to the applicable accounting rules

application is only possible online
Application is only possible online
  • EPSS: Electronic Proposal Submission System
  • Link to be followed via the CIP Eco-innovation website
  • Submission of proposals only electronically and using the application forms
  • Deadline is 8 September 2011, h 17:00:00 Brussels time straight. Even one second too late will not be accepted!
ipr and partners finder
IPR and Partners finder
  • Enterprise Europe Network: Partners Finder
  • Free service by the European Commission to assist with the protection of IPR:

suggestions i
Suggestions I
  • Provide answers to all award criteria
  • Create a clear picture of what you want to do and how
  • Business case with clear view on the market already during the development of the project
  • Include clear flow charts regarding processes
  • Realistic time planning – account for the time needed for permits (environmental / construction etc)
suggestions ii
Suggestions II
  • Quantify! Measure the performance of your project using the indicators table: Realistic, but ambitious targets
  • Estimate appropriate efforts for each partner and each work package throughout the proposal
  • Choice of partners and subcontracting is clearly explained, and their skills fit with the allocation of tasks in the work packages
  • Ensure that you have attached the correct files when submitting your proposal
things not to do
Things not to do
  • Do not submit a research project
  • Do not submit an energy project
  • Do not forget the Life Cycle perspective when describing the environmental benefits
  • Replication is not the same as dissemination. Exploitation is not the same as dissemination. Please distinguish potential from realities during the project
  • Do not wait too long with submitting your proposal – you can always replace earlier versions
final tips
Final Tips!
  • Strong competition: we want ambitious environmental benefits and high leverage factor
  • Start early – a proposal needs time and evolution
  • Easy to read: Be clear and comprehensive. Only information contained in your application counts
  • Environment and Innovation: Substantial environmental benefits across EU and a good degree of innovation.
  • Replication/Exploitation: demonstrate that public money is efficiently invested in your project – up scaling, leverage factor
eco innovation website as source of information
Eco-Innovation website as source of information
  • Newsflash subscription
  • Call for proposals
  • Guide for proposers
  • Frequently asked questions
  • Grant Agreement and Financial Guidelines
  • Info days + slides/recordings
  • Contact including 2-page summaries for feedback
  • Link to EPSS
  • Under construction: projects database

timeline from proposal to signature of grant agreement
Timeline : from proposal to signature of Grant Agreement

8 September 2011

May 2012

Project implementation

Call forproposals

Evaluationof proposals


28 April 2011

January 2012


Thank you for your attention

For questions: contact our mailbox at

intellectual property rights issues

Additional Information:

Intellectual Property Rights Issues
  • Participants need to provide scientific and technical information to us (proposal and project reports)
  • Ensure that you are allowed to use the technology and explain IPR issues linked to it
  • The CIP Eco-innovation programme requests you to share information and disseminate project results – as long as this does not go against IPR
  • Service by the European Commission to assist with the protection of IPR:
  • To arrange IPR within the consortium, a consortium agreement might be set up
co financing

Additional Information:

  • Funding from EU tax payers must be justified – Why EC money instead of local/regional/national funding?
  • Explain WHY you (or others) are willing to co-finance the action
  • State clearly the status of negotiations in case of an application for co-financing from a 3rd party
  • Income e.g. generated by selling of your eco-innovative product, can be used as co-financing – but you cannot generate profit
the rules for eligibility of costs must guide the fine tuning of the budget
The rules for eligibility of costs must guide the fine-tuning of the budget

Conditions for eligibility (see grant agreement):

Costs must relate to the action and be necessary

Costs must be reasonable and justified

Costs must have been budgeted

Costs must be generated during the period of the action, i.e. from contract start (exception of costs relating to final reports and audit certificates -> Max. + 2 months)

Costs must abide by the relevant general accounting principles and participant's internal rules + comply with sound financial management

Costs must be identifiable and verifiable

Costs claimed during project must be actually incurred

Additional Information:

some formal principles in establishing the budget will ease everybody s life
Some formal principles in establishing the budget will ease everybody's life

All costs should be budgeted in whole Euros

Round the figures, do not just hide the decimals

All costs should be budgeted net of value added tax (VAT)

The proposer may only budget gross amounts (incl. VAT) if he/she provides a certificate from his tax authority stating he can not recover VATImportant - budget implications!

Additional Information:

direct staff costs
Direct staff costs

Only technical and specialised staff may be budgeted

Costs for administrative support staff belong to the indirect cost category

Identify each category of staff in a clear and unambiguous mannerExamples of staff categories: project manager, expert, senior expert, junior expert, senior engineer, technician, etc.

The inclusion of freelance ‘staff’ (=inhouse consultants) depends on their contractual terms and conditions of work

they work in the premises of the proposer using its infrastructure

they take directions from the proposer

the outcome of the work belongs to the proposer

Teleworking only if standard working conditions are applicable to the teleworker

Additional Information:

staff cost per hour
Staff cost per hour

Real costs = direct labour costs, i.e. wages and salaries plus related obligatory social security charges and other statutory costs (numerator)

The denominator is the average number of productive hours:

Productive hours are the hours worked, whether for a commercial or project purpose or for internal matters

The average number of productive hours observed is 147 hours per month, with a lower limit of 130 hours per month

The EACI will review rate calculations on this basis

The planned number of hours reflect the work to be done

The wage rate reflects the economic conditions prevailing for the proposer

Additional Information:


Relates to purchase of services, not of goods

Subcontracting may only cover the execution of a limited part of the action:

Limited tasks outsourced by the beneficiary, and for hiring special expertise

Does not include services ancillary to the main work, e.g. printing of documents, which should be budgeted under "Other specific costs"

Subcontractors should be selected on transparent grounds, to the best offer, taking into consideration price and quality (best value for money)

In a very simplified procedure, three different offers should be obtained and evaluated against common established criteria

Proposers can not subcontract services or sell equipment to one another or internally (e.g. between departments or affiliates)!

Additional Information:


< 35% of total eligible costs, unless justified in Annex I

A clear description of the service should be given with the name of the provider (if known, otherwise "to be determined")

Additional Information:

travel and subsistence
Travel and subsistence

Only for staff taking part in the action (travel costs of sub-contractors should be included in the subcontracts)

The travel budget should be based on the beneficiary’s usual practices and reflect the most economical options

Check if the amount of trips is reasonable

Additional Information:

other specific costs

Additional Information:

Other Specific Costs
  • Direct costs that cannot be included under the previous cost categories for direct costs. Examples:
  • Costs of financial guarantees Costs of certificates on financial statements
  • Printing of dissemination material, subscription fees to conferences
  • Travel costs for people who are neither members of staff nor subcontractors (for instance experts).
  • Electricity & Gas are do not belong to “Other Specific Costs”. They are part of overhead.