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RDA Authority Records in Voyager. Jenifer Marquardt (UGA) jkm@uga.edu And Julie Dyles (UGA) jdyles@uga.edu. What we will cover. Fields, codes and example records Entire words versus abbreviations Family as author, creator, etc.

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rda authority records in voyager

RDA Authority Records in Voyager

Jenifer Marquardt (UGA) jkm@uga.edu

And

Julie Dyles (UGA) jdyles@uga.edu

what we will cover
What we will cover
  • Fields, codes and example records
  • Entire words versus abbreviations
  • Family as author, creator, etc.
  • Fictitious persons/animals & real animals as authors, creators, etc.
  • Split file issues
    • Bible and Koran headings
    • Personal names
    • Names with uniform titles
slide3
Your generic or locally created tag tables have been updated to accept RDA authority records – Example: 370 Associated Place
  • [370]
  • 0=a 0A
  • 1=b 0A
  • 2=c 1A
  • 3=e 1A
  • 4=f 1A
  • 5=g 1A
  • 6=s 0A
  • 7=t 0A
  • 8=u 1A
  • 9=v 1A
  • 10=0 1A
  • 11=2 0A
  • Subfa=Place of birth
  • Subfb=Place of death
  • Subfc=Associated country
  • Subfe=Place of residency/headquarters
  • Subff=Other associated place
  • Subfg=Place of origin of work
  • Subfs=Start period
  • Subft=End period
  • Subfu=Uniform resource identifier
  • Subfv=Source of information
  • Subf0=Authority record control number
  • Subf2=Source of term
what are some of the new authority fields and codes
What are some of the new authority fields and codes?
  • Technical Bulletin 258OCLC-MARC Format Update 2010 including RDA Changes (May 2010)

http://www.oclc.org/support/documentation/worldcat/tb/258/

slide6
040 Cataloging Source

|e Description conventions

slide9
046 Special Coded Dates – Variety of meanings delineated by subfields

|f is Birth date and |g is Death date

(Note that information comes from the 670.)

slide10

|k is Beginning or single date created

(Again, this shows up in the 670)

slide11
370 Associated Place

|a Place of birth

|b Place of death

|c Associated country

|e Residency/headquarters

|f Other associated places

|g Place of origin of work

slide12
371 Address

This is used for both postal and

electronic addresses

slide18
376 Family information

|a Type of family (clan, dynasty, royal)

|b Name of prominent member

|c Hereditary title

slide19
377 Associated language – language that a person or organization uses for publication, communication, etc.
slide22
381 Other distinguishing characteristics of work or expression
  • 382 Medium of performance
  • 383 Numeric designation of musical work
  • 384 Key
4xx and 5xx fields
4xx and 5xx fields
  • |w New code “r” for Relationship

(what is relationship between

the 4xx/5xx and the 1xx)

  • |i Relationship information
  • Display opportunities
slide28
So, the look of RDA authority records varies a good bit depending on if or how many new fields are used.
mixed code authority records
Mixed code authority records
  • no |e rda in 040
  • fields 046 and 370 added
  • RDA choice of heading
  • given in 700 field
slide34
Some headings are going to look different too. 1) Presentation and 2) Expansion of what you should include even if there is no conflict
  • Frommer, Paul ǂc (Composer)
  • Márton, István ǂc (Geologist)
  • [Minguo] Hunan wen xian wei yuan hui
  • Williams, Sidney ǂq (Sidney J.), ǂd 1947-
changes to name headings for individuals
Changes to name headings for individuals

In RDA, various changes have been made to the way that dates are recorded for persons (described now in AACR2 22.17):

slide41
Also, RDA Appendix B does not contain any abbreviations for months. As a result, RDA name headings containing months will look like this:
aacr2 rule 22 17a includes use of the abbreviations cent ca b d and fl
AACR2 rule 22.17A includes use of the abbreviations “cent.”, “ca.”, “b.”, “d.” and “fl.”.
we are used to seeing aacr2 headings like this one which contains the abbreviation cent
We are used to seeing AACR2 headings like this one, which contains the abbreviation “cent.”:
slide49

The abbreviation “fl.” will no longer be used when a period of activity is known but the exact years of a person’sbirth and death are unknown.

slide50
Instead, LC has chosen to substitute the term “active” for records like this created during the RDA test period.
slide51

It appears that “flourished” is another option in accordance with RDA rules. As of this time, there are no sample records in OCLC using “flourished” in the name heading.

slide52

Note that while AACR2 placed a time period restriction on using “fl.” dates (22.17A), there is no such restriction on recording time periods of activity in RDA.

slide54

Currently, “b.” is used when the year of death is unknown but the person is no longer living (LCRI 22.17), and “d.” is used when the year of birth is unknown but the year of death is known.

slide56
Instead, LC catalogers have chosen to use hyphens after a date of birth and before a date of death during the RDA test period.
other institutions have chosen to spell out born and died when creating rda name authority records
Other institutions have chosen to spell out “born” and “died” when creating RDA name authority records.
slide58
RDA 9.19.1.3 gives examples which indicate that both of these methods are in accordance with RDA rules.
slide59

Other abbreviations that will be eliminated are thosein additions to titles of musical works. For example, the current abbreviation “arr.” …

rda will also require that the abbreviation acc change to accompaniment and unacc to unaccompanied
RDA will also require that the abbreviation “acc.” change to “accompaniment” and “unacc.” to “unaccompanied.”
changes to name headings for family names
Changes to name headings for family names

Under RDA rules, families can now be considered contributors to and creators of works.

Distinct families can be given main entry on bibliographic records.

This means that separate records will exist for family names in LC/NAF and LCSH.

slide64
Subject headings will continue to be used for families as general groupings. These will be found in LCSH.
slide67

Note that this record is particularly for those Hammons that are from or have some connection with West Virginia, and that the 667 specifies it is invalid for use as a subject.

slide68
Note also that the 670s of the name heading list works which the Hammons family has performed or created…
as opposed to the subject heading record where the hammons hamann family is the subject of a book
…as opposed to the subject heading record, where the Hammons (Hamann) family is the subject of a book.
slide71
This heading contains the name of a prominent member of that family (rather than a place) in the delimiter g field.
slide72

The name in the heading for the family should be in the established form of the heading for that name, but the delimiter d before the dates is not included.

changes to name headings for fictitious persons and animals and real animals
Changes to name headings for fictitious persons and animals and real animals

RDA 8.1.2 defines a person as “an individual or an identity established by an individual (either alone or in collaboration with one or more other individuals).” While AACR2 21.6D1 also allows for main entry under shared pseudonyms, the scope statement at RDA 9.0 goes further in stating that personhood can include all fictitious entities.

This differs from AACR2 (21.4C1) which does not allow for fictitious entities to be treated as authors.

slide75

We might see something like this. Under RDA rules, fictitious entities can be established as name headings and represented as creators if they are presented as such on the resource being cataloged. The headings for these persons are not qualified by (Fictitious character).

slide76

Similarly, the Library of Congress Policy Statement relating to RDA 9.0 extends the scope of this rule to real non-human entities which have roles as creators or contributors. So while you currently see:

if rda is implemented you might instead see cheeta represented as the author of this work
If RDA is implemented, you might instead see Cheeta represented as the author of this work.
slide78

When will we see headings like this in our catalogs?Current LC policy states that until there is a decision aboutimplementation of RDA by LC, no changes of this kind will be made in the LCSH database. A list of subject headings like these is being compiled by the Policy and Standards Division for possible deletion if RDA is implemented.

in review
In review…

What changes will you notice as more and more RDA records begin to come in to our catalogs?

dates in name headings
Dates in name headings
  • Months will no longer be abbreviated
  • “cent.” becomes “century”
  • “ca.” becomes “approximately”
  • “fl.” becomes “active” or possibly “flourished”
  • No restrictions on using “active” or “flourished” in modern times
  • “b.” and “d.” become “born” and “died” or a hyphen before or after the year
changes in music headings
Changes in music headings
  • “arr.” becomes “arranged”
  • “acc.” becomes “accompanied”
  • “unacc.” becomes “unaccompanied”
new kinds of name headings
New kinds of name headings
  • Distinctive families can now be established as NARs in LC/NAF and used as creators and contributors in bibliographic records
  • Fictitious entities that are presented as having responsibility for a work are listed as creators and contributors in bibliographic records
  • Real animals that are presented as having responsibility for a work are listed as creators and contributors in bibliographic records
for more information
For more information
  • Library of Congress RDA training materials http://www.loc.gov/catdir/cpso/RDAtest/rdatraining2.html
  • LC Train the Trainer webcasts
  • http://www.loc.gov/bibliographic-future/rda/trainthetrainer.html
  • Joint Steering Committee document http://www.rda-jsc.org/docs/5sec7rev.pdf
changes to headings which will create temporary hopefully split files in voyager
Changes to headings which will create temporary (hopefully) split files in Voyager
  • Bible and Koran
  • Personal names – RDA choice different in 700 field
  • Uniform titles when personal name choice is different
slide86

So works about (or representing a version of) the New Testament or Old Testament would now have headings without the N.T. and O.T. abbreviations.

slide91

These popular Bible changes are likely to occur even if RDA is not fully implemented. So we will need to watch for these to appear in future global change queues.

existing authorized headings with different rda heading choices in 7xx
Existing authorized headings with different RDA heading choices in 7XX

Another split file situation

slide96

Authorized heading

This 700 is used in RDA bib. record

slide98

A further complication of this split file problem is when the 700 form in the author authority record is used to create new uniform title authority records.

slide99
Notice the split between the plain author heading with 1 item and the RDA form with 14 headings
slide101

Each one of these uniform titles is using the unauthorized RDA form of heading which appears in the 700 field of the authority record.

slide103

* A few more examples *Note that the plain name heading shows that it is a 700 field in the authority record. And it is used as a 100 in the three uniform title records.

aristophanes plutarch euripides and seneca are all similar cases
Aristophanes, Plutarch, Euripides, and Seneca are all similar cases

The new uniform title uses the RDA form for the heading.