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President’s Self-Assessment of Performance for AY08-09. Presented by Dr. H. Jeffrey Rafn, President Northeast Wisconsin Technical College to NWTC Board of Trustees May 13, 2009. Executive Limitations - Students.

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president s self assessment of performance for ay08 09

President’s Self-Assessment of Performance for AY08-09

Presented by

Dr. H. Jeffrey Rafn, President

Northeast Wisconsin Technical College

to

NWTC Board of Trustees

May 13, 2009

executive limitations students
Executive Limitations - Students
    • The primary means of collecting, reviewing, transmitting, and storing customer information is electronic.
    • An intrusion prevention and detection system has been installed on the network to monitor and defend against hacking attempts.
    • The College continues to expand the use of electronic imaging.
    • The new scholarship management system allowed the Foundation office to collect, review, transmit and store scholarship applications electronically.
    • Respondus Lockdown Browser has been added to the computers in the testing labs. This software prevents students from accessing the internet or emailing others while taking tests. The software has been linked to Blackboard to ensure further security.
    • Enhancements have been made to the Bookstore software package so students can more easily order books on line.
    • Enhancements have been made to allow a seamless interconnection between ITV and VC classes creating greater flexibility in NWTC’s remote delivery.
    • ITV and VC scheduling is now fully electronic and centralized in LSS.
  • Facilities are safe and secure
    • No major crimes were committed on any of our campuses .
    • A Gymnasium Security Station was completed and is staffed by students during key hours.
    • Lockers with keyed locks have been added to the Assessment Center. Students are able to lock all valuables including electronic devices during testing procedures.
    • Emergency Parking Lot phones, cameras, and panic buttons were expanded to Marinette and Sturgeon Bay Campuses.
    • Expansion of Student Security to Sturgeon Bay Campus.
    • Completed WDNR mandated Mercury inventory district wide (“Green and Healthy Schools” initiative).
students
Students
  • Safety & Security (Continued)
    • EOC/NIMS training to be completed by ELT and various other college management by 6/30/09.
    • A web site logging package has been installed, giving NWTC access to view where people are going on the Internet.
    • New monitoring tools have been implemented to alert IIT staff of any existing threats on the NWTC computer network.
  • Students are provided means to express and resolve disputes with the College
    • 19 written complaints were received compared to 23 during the same time period of the previous year.
    • 4 students took grade appeals to the Appeals Committee compared to six the previous year.
  • Students are provided a student handbook outlining their rights and school policy relative to treatment of students.
  • No EEOC complaints have been filed in 08-09 by any student regarding alleged racial or sexual discrimination.
  • Customers are provided mechanisms to provide feedback
    • College Advancement has received survey responses from 3,056 individuals regarding customer satisfaction and need.
executive limitations employee relations
Executive Limitations – Employee Relations
  • Written personnel procedures and collective bargaining agreements exist
    • All three union collective bargaining agreements were completed by the beginning of the fiscal and academic year before expiration of the previous agreement.
    • Year 1 of the Instructor Preparation Academy began in fall and will successfully end May 21 with 14 new faculty moving onto year 2. We are evaluating the program and implementing continuous improvement measures. We anticipate approximately 10 new faculty to join the program in fall 2009.
    • An All Staff Employee Handbook is on the Intranet for all employees along with the College’s policies and procedures.
  • No grievances have been filed alleging discrimination against first amendment rights, race, gender, age, or sexual orientation.
  • 3 grievances were filed by the Educational Support Specialist (ESS) union in FY09. No other grievances were filed by the other unions.
    • The College denied all three ESS complaints, and no further action was taken by the union.
  • One EEOC complaint was filed in 08-09 by an ESS member alleging disability discrimination. The matter was dismissed by the EEOC after mediation and settlement. The College agreed to remedial ADA (disability) training and paid $1,828 in attorney fees as part of the settlement.
employee relations
Employee Relations
  • Have promoted and valued diversity in the workplace
    • Have made consistent effort, yet have not met goal of 10% of benefit-eligible new hires being minority. 5.4% of benefit-eligible hires were minority while 14.4% of all hires (including part-time) were minority.
    • Recruitment policies are in place that assure an adequate diverse applicant pool. Measurements have been added to track the diversity of applicants.
    • Continued to provide professional development credit to employees for attending cultural awareness events sponsored by Student Life. Seven such events were held this year.
  • Staff turnover for the current year (to date) is 4.3% (28) compared to 4.5% (29) the previous year. 15 individuals left or are leaving due to retirement, three individuals did not return from a long-term disability leave, three separations were initiated by the College, with seven (1.1%) individuals who voluntarily terminated.
  • The Communication Team, a cross-section of employees throughout the College, continues to meet on a regular basis to explore and develop tools/methods to ensure that effective communication among all staff is being utilized and upgraded. They also implement new ways to improve communication.
  • We are promoting a culture of wellness with our educational classes and our on-site health and wellness services. More employees have taken Health Risk Assessments (HRAs) and scores have increased.
  • Worker compensation mod factor history:
executive limitations fiscal
Executive Limitations - Fiscal
  • In FY02 the operating cost per FTE was $11,189 compared to $11,296 in FY08 (unadjusted for inflation).
  • Taxpayer support per FTE has fallen in actual dollars from $10,494 per FTE in FY 2002 to $9,984 per FTE in FY 2008. Adjusting for inflation, costs per FTE are less than they were in FY 2002 ($10,494 vs $8,340) despite having funded a $46,000,000 capital building project during that time.
  • The College will stay within the parameters of the FY09 budget. Early projections are for a surplus of $394,000 that will be added to the General Fund Balance. The amount of surplus has been positively impacted by engaging the State of Wisconsin T.R.I.P. (Tax Receipt Interception Program) in collecting past due accounts, as well as fringe benefit spending (particularly health insurance) less than budget.
  • T.R.I.P. dollars collected in FY08 was $1,031,400 and $718,700 so far in FY09.
  • The Board approved an FY09 budget with an unreserved general fund balance that was 19.5% (slightly below the 20% target) of the general fund operating budget.
  • We project to start the FY10 budget with a general fund balance that is 19.3% of the expenditure budget (19.7% if the projected surplus from FY09 is realized).
  • Our financial projections for the purpose of calculating end of the budget year balance have been within 2% of the actual for the last three years.
fiscal
Fiscal
  • Cost savings measures in the area of health & dental benefits took place. The College experienced over $350,000 in savings as a result of the changes – including moving the Non-Unit Professional employees to a high deductible Health Savings Account (consumer-driven plan). Employees are also paying a greater share of the health insurance premium and have increased deductibles. The College also realized a savings of approximately $1,000,000 as a result of a change in Preferred Provider Organization (PPO). As a result, the medical and prescription claims cost per employee per year has decreased.
  • Actual utility expense expected to decrease from $1,763,700 in FY08 to $1,685,300 for FY09.  Reduced MMBTU/SqFt/DD from 13.01 in FY07 to 11.6 in FY08.
  • The annual audit was completed by Clifton Gunderson LLP, and no major findings were made. The College was found in compliance with Federal, State, and its own policies and regulations.
  • Adequate stop-loss insurance is in place for the College’s medical self -insurance fund. One health plan participant exceeded the $160,000 stop-loss level compared to three in the prior year.
  • The College continues to enjoy an AA1 bond rating – the highest possible given the geographic region in which the College is located.
  • The College conducted ten Operational Productivity events leading to process improvements and increased efficiencies in operation.
  • The new scholarship management system is a paperless system; this eliminated the printing of over 6,000 pages of scholarship applications.
end statements because nwtc exists

End Statements:Because NWTC Exists…

Addresses Metrics Approved by the Board and in Place at NWTC

a vibrant workforce that receives good paying jobs will exist
A Vibrant Workforce that Receives Good Paying Jobs will Exist
  • Projected FTE is 6,663 (+2.5%) +67.9% since June 30, 1997 (tenure of current president). This is at goal for the year.
  • Projected unduplicated headcount is 40,928.
  • AY07-08 saw a record 2,244 (+5%) students receive an associate degree, technical diploma, or certificate.
  • 93% of AY07-08 graduates available for work were employed. 78% of the graduates are working in jobs related to their chosen career.
  • 72% of the graduates are employed in the district, and 93% are employed in the state.
  • The median entry level wage rose from $14.37/hour to $15.00/hour.
    • $31, 202/year (-7%) for associate degree graduates
    • $31, 202/year (+6%) for technical diploma graduates
    • $21,525/year (+1%) for less than one year program graduates
  • 57% (+10%) of the 2007 graduates reported that the reason for attending NWTC was to change careers or in preparation for a job.
  • 5-year follow-up indicates that 83% (+6%) of the respondents felt that NWTC was important or very important in starting their career.
  • 71% (-2%) of the graduates lived in the same county from which they entered NWTC 10 years ago.
  • In FY08 – to date, a total of 135 entrepreneurs have been served by the Center for Entrepreneurship.
slide10
Incumbent Workers Will Have the Ability to Gain New Skills That Help Them Progress in Their Chosen Career or Retrain for a New Career
  • 8.5% of the 2008 graduates reported that the reason for attending NWTC was to improve existing job skills. Another 19.5% said their reason for attending was to change careers.
  • Of the 41,382 persons taking courses in AY07-08, 33,142 were in non-credit courses – most of which were related to incumbent worker training.
  • Corporate Training and Economic Development (formerly Workplace Learning Services) continues to grow and provide training to foster economic growth.
    • In FY07-08, 56 new businesses were served.
    • In FY08-09, to date, contracts have been written with 59 new companies.
    • Actual Revenue in FY07-08 is $3,515,704.
    • Projected revenue for FY08-09 is $4,400,000 (at goal)
  • In 07-08 staff responded to 8 plant closings or layoffs affecting approximately 550 workers at the following companies: Krispy Kreme, Excel Direct Trucking, Unilever/Good Humor Breyer, New Page, LDI Composites, Bon Ton Distributing, KI, and BelGioioso Cheese.
  • In 08-09 staff responded to 13 plant closings or mass lay-offs affecting approximately 835 workers at the following companies: Quality Logistics, Com Air, Marinette Marine, Karl Schmidt Unisia, Carver Yachts, Cruisers Yachts, Circuit City, Ansul, Meg Tec, Komatsu, Winsert, Sportsman’s Warehouse, American Express.  Also assisted with the Fox Valley Workforce Board’s response to the New Page closing in Kimberly.  10 of the 13 plant closings or layoffs have occurred between January 2009 and now.   We continue to receive calls from individuals who were affected by smaller layoffs. 
  • 67.5% of respondents to the 6-month follow-up survey reported that they felt their NWTC degree was very important or important to their ability to retain their position or receive a promotion .
slide11

People Who do not Meet College Entry-Level Benchmarks or are Under-prepared Learners will be Able to Achieve the Benchmarks and the Level of Preparedness Needed to Succeed at NWTC

  • The success of students in Basic Education has significantly improved over last year.
    • 68.26% (compared to 67.19% the previous year) of the students in AY07-08 who had the goal of entering post-secondary education did so, above the target of 62%.
    • 68.93% (compared to 40.20% the previous year) who had the goal of getting a secondary school diploma did so.
    • Students with the goal of achieving educational gains were successful in each category, averaging 11.5% increases for each target level.
    • 18 sites throughout the district provide Basic Education.
  • In 07-08 375 students received their GED (this was projected to 340 in last year’s performance report)
  • It is projected that 340 students in 08-09 will receive their GED, a decrease of 9% from the previous year.
  • 3,183 enrollments are projected to occur in ELL in AY08-09.
    • ELL students in levels 1-3 and level 6 have met or exceeded the AY07-08 targets (levels 4 & 5 did not meet AY07-08 targets.
    • 35.71% (compared to 60% in the previous year) of the ELL students in the ELL Intermediate/High level achieved their goal.
    • 8 (compared to 8 in AY07-08) sites provided ELL.
  • NWTC provides Alternative High School at 5 locations
    • 76 (compared to 119) students were served.
    • 50 received their HSED and 4 are returning.
  • In AY07-08, 211 (-30%) high school students were awarded 972 credits (-16%) of advanced standing.
  • In AY07-08, 721 (-60%) transcripted credits (262 unduplicated students) were granted to high school students.
slide12
Learners Will be Able to Successfully Transfer to Another Two or Four-Year Institution of Higher Education
  • 28% (-1.5% points) of 2008 graduates indicated that the reason for doing so was in preparation for further education.
  • NWTC has 227 transfer agreements with 29 baccalaureate degree and 4 AAS or other degree granting institutions (total 33 partners).
  • 326 students transferred to UWGB in 08-09 compared to 302 the year before. 796 students that previously attended NWTC are currently enrolled at UWGB.
  • The General Studies Certificate with UWGB was implemented in January 2006 as part of a 1+3 program. In AY06-07, 213 FTE were enrolled with 500 students taking classes. AY07-08 had 412 FTE with 896 students. In AY08-09 306 FTE were enrolled with 737 students taking classes.
  • The General Studies Certificate with UWO was implemented in 2007 as an additional part of the 1+3 program. In AY07-08 6 FTE were enrolled with 11 students taking classes. In AY08-09 6 FTE were enrolled with 12 students taking classes.
  • UWGB reports that at the end of spring 2008 95 students had applied to the Bachelor of Applied Studies. By the end of April 2009 186 prior NWTC students were enrolled.
  • NWTC, in cooperation with UW-Stout & UWGB, implemented a Manufacturing Engineering degree program that includes a 2+2 agreement to be offered on the NWTC campus. 20 students were accepted for fall 2008 and to date an additional 19 students have been accepted fall 2009.
district residents can enroll in enrichment courses that improve their quality of life
District Residents Can Enroll in Enrichment Courses that Improve Their Quality of Life
  • Continue to provide avocational courses in the outlying regional learning centers.
  • AY07-08 had an enrollment of 632 (994 in AY06-07) which generated 7.65 FTEs (11 in AY06-07). This is 1.1 tenth of a percent of the FTE enrollment.
  • Intent is to make these courses cost recovery, although the statutory limit on tuition for senior citizens sometimes results in a minor financial loss.
  • Courses offered are largely determined by customer interest and instructor request.
  • NWTC hosts and provides support to the Learning in Retirement program in Door County.
president board relationship
President/Board Relationship
  • The Board embarked on a series of discussions which culminated in a set of strategic directions (Future 2013) that will guide the College for the next four years as it nears its 100th anniversary.
  • The President’s annual report continues to report progress on achieving end statements using the metrics determined by the Board.
  • The Budget presentation included an early look in February of all the requests that the Executive Leadership Team presented to the President. This allowed the Board to get a feel for what was and was not recommended by the President. It also provided the Board a sense of the overall budget needs of the College.
  • The staff began presenting “Edubytes” to the Board. These are short (15 minute) presentations designed to educate the Board on various topics of its interest regarding programs, services, and operations at the College.
  • The Board developed a calendar that included the discussion topics on major policy areas related to Future 2013 and the Edubyte topics for the 2009 calendar year.
  • An annual scorecard with key data that described the College’s activities and performance was provided for FY08.
president s leadership development
President’s Leadership Development
  • Addressed significant personnel issue relative to the Vice President of Learning
  • Acted as formal mentor to two WTC presidents as well as mentored an associate dean and a dean who have or are participating in the Wisconsin Leadership Development Institute
  • In response to suggested areas to improve, I instituted the following strategies:
    • Scheduled weekly walkabouts (moderately successful in doing)
    • Attended team meetings of divisional leadership
    • Attended student project demonstrations and activities
    • Held monthly meetings with union leadership
    • Encouraged faculty teams to invite the president to a team meeting (this was not successful – will work with new VP of Learning to re-devise this strategy)
    • A communication blog is under development
  • Began “brown bag” monthly discussions on selected leadership topics with Executive Leadership Team
  • Engaged in and attend the monthly meetings of professional development group TEC: Chief Executives Working Together. The group is made up of CEOs from around New North.
demonstrated effective leadership in the community
Demonstrated Effective Leadership in the Community
  • Led the New North Technical Colleges (previously known as the 4 Amigos) in submitting the only regional plan to request additional state funding for FY10-FY11
  • Accepted the lead to develop a NEW ERA-sponsored New North Sustainability Center
  • Appointed to the governing board of Global Corporate College
  • Finalist for the American Foundation of Counseling Services, 2009 Brown County Ethics in Business Award
  • Chaired New North Educational Attainment Committee pursuing the following strategic initiatives:
    • Eliminating the achievement gap PK-3
    • Increasing access and aspirations to attend post-secondary education
    • Building a business case for continued public investment in education
    • Overcoming educational barriers in rural locations
    • Implementing 21st Century Skills in PK-16 curriculum
  • Opening of dental restoration clinic and authorization to be a Medicare provider has provided service to un and under-insured dental patients
external leadership
External Leadership
  • Local

- Advisory Council for St. Vincent’s Hospital, Green Bay

- Board of Greater Green Bay Chamber of Commerce

- Member & Past-Chair of Partners in Education

- Executive Board of Advance

-Business Assistance Center Governance Council

- Green Bay Public Schools Strategic Planning Council

  • Regional

- NEW NORTH Technical Colleges (formerly the Four Amigos)

- Member of NEW NORTH Executive Committee

- Member of NEW NORTH Board of Directors

- Co-Chair of NEW NORTH Educational Attainment Committee

- Member of Northeast Wisconsin Educational Resource Alliance (NEW ERA)

  • State

- Member of WTCS President Association

  • National

- Member of the Trans-Atlantic Alliance (TA3)

- Member of AACC Commission on Learning and Community Development

- Member of CCRC at Teachers College at Columbia University

- Member of the Educational Leadership & Policy Analysis Council – UW Madison

- Member of Board of Directors of Global Corporate College

under the president s leadership the college has engaged in productivity improvement events
Under the President’s Leadership the College Has Engaged in Productivity Improvement Events
  • The following ten operational productivity projects utilizing Lean techniques were undertaken and completed or are in process:
    • Off Campus High School Recruiting
    • Basic Ed Student Tracking
    • IIT Resource and Capacity Planning
    • Tutoring Process
    • Graduate Petition Services
    • Team Action Plan Reporting Process
    • Non-Wait List Program Admission Process
    • Unplanned Capital Construction Projects Process
    • Process to Review Collected Development Ideas
    • Student Life Accounting Functions
  • Operational Productivity project metrics are in place. They consist of a three-part measurement including 1) hard savings, readily identified; 2) soft savings, resources freed up or reassigned to other value-added work; and 3) tangible savings.
  • 6 Learning Projects were undertaken
    • Adjunct Faculty Engagement in Learning – in progress
    • Alternative Course Delivery Methods – in progress
    • Course and Program Marketing – in progress
    • Course Scheduling and Cancellation Processes (carry over from FY2007-08) – in progress
    • Program Waitlist (carry over from FY2007-08) – in progress
    • Review and Improve Course Policies – in progress
under the president s leadership the college has
Under the President’s Leadership the College Has:
  • Substantially met the goals outlined in the Executive Leadership Action Plan for the 2008-2009 academic year
  • Completed Future 2013: We Deliver the Future which outlines the strategic directions for the College over the next four years
  • Received the NEW NORTH Diversity Award – 2009
  • Addressed a significant personnel issue relative to the continued tenure of the Vice President of Learning
  • Completed initial development of the business intelligence system (EDWare)
  • Positioned College to aggressively meet the education and training needs of the growing dislocated workforce
  • Established working relationships with interim chancellor of UWGB, new president of St. Norbert College, Superintendent of Green Bay Schools, and new CESA 7 Director. Joint planning and project development is underway with each of these institutions
  • Converted email system from Lotus Notes to Outlook, saving $40,000 in annual maintenance fees
slide20

Over the FY08 and FY09 have received over $3,300,000 in competitive grants

    • In partnership with LTC, $987,904 award from US Department of Labor to grow the Nuclear Technician program and develop/deliver the Utility Engineering Technology program at NWTC
    • “Day for NWTC” fund raising campaign raised $79,345 in FY09 compared to $55,000 in FY08
    • $100,000 Wal-Mart/AACC planning and implementation grant to develop regional network which will maintain and enhance the economic vitality of manufacturing in Florence and Marinette counties
  • Received the largest single bequest of $500,000 this past year for student scholarships
  • Five certificates and one associate degree have been developed and implemented in the renewable and sustainable practices arena. Another associate degree is under development
    • Utilities Engineering Technician Associate Degree – development and implementation funded by Federal grant
    • Renewable energy certificates in solar, wind, sustainable design, and biofuels. Exceeded planned FTE goal (10) by ten (20 total)
    • Sustainable Food Supply Certificate was developed under a federal grant received from the USDA
    • Under development is an associate degree in energy management – tentative start date is fall 2010
  • The first courses in gerontology were developed with 10 students enrolled in the first course offered.
slide21

Continued investigation of Professional Artisans programs

    • Seminars conducted in business principles in the artisan fields
    • Surveys given
    • Best practices investigated through field trips
  • As of the end of the third quarter, 9.9% of students in degree and diploma programs were from minority populations
  • The NWTC Web Redesign Project will be implemented in July creating a more intuitive and customer-driven website.
  • New annual plan development timeline implemented with plans down through the individual team levels completed by July 1 (previously were completed by September 30)
  • Began series of meetings and strategies with a Florence County delegation to address specific needs of the local schools and economic development initiatives
  • In the third year of the implementation of academic advising, a staff survey was created and data will be available at the end of May 2009. Student surveys and QRP program data have indicated that advising has been very successful in meeting the needs of students.
    • National and International Presentations:
    • AACC WDI Conference Presentation, “Supporting Regional Innovation”, January 28-31, 2009, Newport Beach, California
    • Served on Panel at NGA Experts Roundtable - Lexington, Kentucky, January 7-9, 2009
slide22

Expanded authentic service learning projects from 64 to a projected 90. Some examples:

    • Communications Team. Students in Written Communications served as Writing Buddies and Reading Tutors for St. Thomas More School in Green Bay.
    • Digital Media Technology. Students in the Digital Audio Overview course created and presented radio spots for Crime Stoppers in Green Bay. The radio spots will begin airing in June.
    • East Regional Learning Center. Students in Intro to Ethics and Intro to Sociology organized a Back-to-School Health and Wellness Fair for families in the Kewaunee County Area. Nine health-related services were available, including vision and hearing and dental screening, fluoride varnishes and nutrition information. Each participant received a hygiene kit and a healthy booyah dinner.
    • Financial Institutions Management. Students in Mortgage Lending and Servicing created presentations to assist NeighborWorks with their Home Buyer Education classes. Students presented information on mortgage points, HUD, Fanny Mae, title insurance and PMI approval.
    • Apprenticeship Masonry. Student Apprentices in Bricklaying, Cement Finishing and Tile Setting prepared, framed and leveled a 30x30 concrete slab for the Denmark High School shop area, using concrete that would otherwise have been wasted. Our NWTC students worked with the Denmark High School students to complete the project.
targets of opportunity and focus for fy10
Targets of Opportunity and Focus for FY10
  • Complete assessment of existing physical capacity and potential future needs
  • Implement micro-business education/training program in rural areas
  • Develop and execute strategies to assist rural schools in providing vocational education opportunities
  • Complete planning, including funding strategies and grant applications, for a comprehensive Sustainable Practices Center with the K-12 and university system
  • Funding and implementation of a mobile dental and/or health clinic
  • Plans for a Plus-50 initiative focused on encore careers will be finished and ready for implementation
  • Aggregate FTE growth in regional learning centers is greater than overall growth of College
  • Curriculum will be chunked and start date of courses and programs will be flexed to meet needs of dislocated workers
  • Evidence of contextualization of some basic and general education courses exists
  • A comprehensive energy plan is in place that focuses on conservation and use of renewable energy