Essentials of Grant Management. Communication! Communication! Communication!. Keys to Award Management. What documents make up your award package Reporting – taking responsibility for results Managing the funds – advance or reimbursement
He or she is legally responsible for all aspects of your grant and has sole authority for the award, amendment, suspension, or termination of a grant.
Grant Officers help ensure that both the donor and the grantees fulfill all the requirements, regulations, and policies associated with the grant.
The GO is the control point for all official communication that may affect the budget, the project scope, or the terms and conditions of the award.
Project Officers are responsible for monitoring overall progress and are the grantees’ primary points of contact during the performance of a grant.
In a cooperative agreement, the PO has technical expertise that helps to ensure the success outcomes of a project.
A PO may not direct a grantee to do something not in the approved award especially if there are costs associated with the direction.
Apply independent controls – Assess – Audit regularly
Generally the award is based on a statement of the work to be accomplished and the approved budget.
If the approach is not working as you proposed or if you learn things during the implementation that could improve your organization’s performance outcomes, advise your grant team right away.
Both the statement of the work and the proposed and approved budget are projections – it is anticipated that there will be some fluctuation – in USG grants up to 10% is allowed without additional grant officer authorization
Only the costs justified in the approved budget are allowed – don’t assume that saving money on one item allows you additional unauthorized expenditures.
Communicate regularly – use formal (performance and financial reporting) and informal contacts
The Office of Management and Budget has established the following object categories for an assistance budget:
Travel Equipment (not common)
Other Direct Indirect
You can find many forms available online on one of MEPI’s websites. The main site (in English only) is located at www.mepi.state.gov.
Sites focusing on countries covered by regional offices in Tunis www.medregion.mepi.state.gov and AbuDhabi