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Association of Educational Purchasing Agencies

Association of Educational Purchasing Agencies. National Purchasing Solutions Through Educational Cooperatives. Participating AEPA States. Who are we?. ■ Group of Educational Service Agencies ■ Currently represent 23 states ■ Memorandum of Understanding

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Association of Educational Purchasing Agencies

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  1. Association of Educational Purchasing Agencies National Purchasing Solutions Through Educational Cooperatives

  2. Participating AEPA States

  3. Who are we? ■ Group of Educational Service Agencies ■ Currently represent 23 states ■ Memorandum of Understanding ■ Unique group representing procurement expertise ■ Represent over 24 million students

  4. Cooperatively serve members to explore and solve procurement needs Secure volume purchasing contracts Benefits include cost-effective requirements Mission Statement

  5. Athletic Re-Surfacing Commercial Floor Covering Facility Management Software Student Transportation Services Library Books Copiers and Printers On-Line Auction Services Technology Products Roofing Services Modular, Portable, Classroom Buildings Vehicles, Vans, Cars, Trucks Custodial Supplies Classroom & Office Furniture Administrative Software Playground Equipment Food Services Software and Equipment Athletic & Physical Ed Equipment On-line Professional Development Software Para-educator, Paraprofessional Training Playground Equipment List of Current Contracts

  6. Program Advantages • Avoid duplication and expense of bid process • Volume contracts based on 23 state participation • Attract and leverage national vendors • Time savings with lowest national pricing available • Detailed and complete bid process through nationally experienced participants

  7. Goals • Leverage the purchasing power to benefit all schools • Create incentive to vendors to offer best prices and the highest quality product in the country • Stream line the bidding and purchasing process • Provide a single contract that is available statewide • National cooperative purchasing option and solution

  8. Bi-Annual Meetings ■ Re-define organizational bylaws, policy, and procedures ■ Consider new members ■ Select categories to seek bid responses from national vendors

  9. Task Groups ▪ Work on policy development ▪ Market and promote organization and contracts ▪ Monitor sales reports and progress with each member ▪ Communicate requirements to develop specifications

  10. Solicitation Process ▪ Advertise the solicitation state wide ▪ Conduct pre-bid conferences, and ▪ Refine terms and conditions

  11. Bid Opening • Bid responses are collected at the Wilson Education Center located in Charlestown IN • Determine that each bid is responsive, responsible, and in compliance with all the requirements of the bid.

  12. Award Process • Task group review all bid responses for each requirement • Make award recommendation to the organization’s member

  13. We appreciate your time and interest in AEPA, our contractual requirements, and processes.

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