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Control Framework. Breakfast Group agenda. 9:00 Arrival, Breakfast & networking 9:20 Welcome and The “gold star awards ” - Ali Dove 9:25 Hardy – control framework in a “business as usual” environment – post implementation – Kirsten Charlton 9:45 Phase II roadmap – Jaana Rouvari

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breakfast group agenda

Control Framework

Breakfast Groupagenda
  • 9:00 Arrival, Breakfast & networking
  • 9:20 Welcome and The “gold star awards” - Ali Dove
  • 9:25 Hardy – control framework in a “business as usual” environment – post implementation – Kirsten Charlton
  • 9:45 Phase II roadmap – Jaana Rouvari
  • 9:55 Survey responses – Jaana rouvari
  • 10:05 HCC – A managing agents approach to phase II – Caroline Stanley
  • 10:20 Q & A
  • 10:30 Close
lloyd s market gold star awards

Control Framework

Control Framework

Lloyd’s market gold star awards…

ALTERRA

ASCOT

LIBERTY

MARKEL

service company control framework
Service Company Control Framework

Kirsten Charlton, April 2013

the challenge
The Challenge

Goal: Implement and provide evidence for Service Company Control Framework compliance for Board sign-off by 30 Jun 2013

how we tackled it
How We Tackled It

Delegated Underwriting

  • Eliminate premium backlog
  • Redefine premium process
  • Jointly train Underwriting, Finance, and Delegated Underwriting
  • Eliminate claim backlog
  • Redefine claims process
  • Jointly train Claim, Finance, and Delegated Underwriting

Cross-functional Steering Group:

Claims, Compliance, Delegated Underwriting, Finance, Internal Audit, International Operations, IT, Operations, Risk Management,

evidence diagram underwriting
Evidence Diagram – Underwriting

Implemented

  • Focus on Risk Entry
  • Developed risk entry indicators on scorecard
  • Review of scorecard built into process
  • Connections with Compliance, Risk Management, and Internal Audit
evidence diagram claims
Evidence Diagram – Claims

In process

  • Very similar to Underwriting controls, but in development
  • Focus on process
  • Developing claims quality indicators
  • Same connections with Compliance, Risk Management, and Internal Audit
evidence diagram finance
Evidence Diagram – Finance
  • Focus on separation of duties and enhanced reports
  • Better understanding of Underwriting and Claims processes
  • Connections with Compliance, Risk Management, and Internal Audit
critical success factors
Critical Success Factors
  • Hardy management recognised importance of this project and dedicated resource to it
  • Early decision to capture all data requirements into Subscribe
    • All data in one spot
    • Importance of getting the data right from the start at the source
    • Long-term view: pre-requisite for Direct Reporting
  • Risk entry refresher training
    • Small, defined, internal group of underwriters, underwriting assistants, and finance
    • New measurements of risk entry quality
    • Provided context for why the changes were being made
    • Made a case for benefits of the new process and details
phase ii

Control Framework

Phase II

Managing agent working Group

April

March

Challenge & provide alternative solution

Breakfast Group

Feedback

& Volunteers

BIG changes

DUM

DUC

Lloyd’s

phase ii roadmap 2013

Control Framework

Phase II Roadmap 2013

Q3

Q4

Q2

Pre-project consultation

Develop Lloyd's project tool kit

Understand Phase II requirements and apply risk matrix to coverholder data

Design and plan implementation

Phase II kick off

Lloyd’s and managing agents joint broker engagement

Carry out audits and review findings

phase ii roadmap 2014

Control Framework

Phase II Roadmap 2014

Q2

Q3

Q4

Q1

Assess risk, identify controls & gaps

Develop / Implement controls

Develop / Implement/ test controls

Review and monitor

Sign off

Lloyd’s and managing agents joint broker engagement

Carry out audits and review findings

survey feedback

Control Framework

Survey Feedback

It was suggested that a conference be held by Lloyd’s and managing agents for brokers. Do you support this suggestion?

  • 83% - Yes
  • 17% - No
  • Lloyd’s are investigating feasibility of a Launch event in July.
survey feedback1

Control Framework

Survey Feedback

How can Lloyd’s assist with your broker engagement dialogue?

  • Lloyd’s to drive all Phase 2 communication
  • Centralised/standardised messages
  • Provide materials to managing agents to reinforce message
  • Ali Dove, Andrew Gurney and Mark Edwards to speak at a forum for brokers
  • Representation at various market broker meetings
  • Managing agents to liaise with the brokers, with guidance and steer from Lloyd’s
survey feedback2

Control Framework

Survey Feedback

What are the foreseeable issues from brokers relative to managing agents achieving sign-off for Phase 2?

  • Too many managing agents providing a different message to each broker
  • Brokers avoiding doing business with managing agents who are out in front with regards to compliance – more work, additional costs
  • As agents of coverholders, no incentive to engage with managing agents to achieve sign-off
  • Lack of understanding of the requirements
  • Smaller brokers will not maintain adequate data records
survey feedback3

Control Framework

Survey Feedback

Would you support Lloyds coordinating the audit activity?

  • 81% - Yes
  • 19% - No

Comments:

  • Yes: Avoid duplication of effort and cost
  • No: Managing agents should retain control over selection of auditors and timing of audits
  • Should be on an optional basis
  • Delegated Authorities team at Lloyd’s running a pilot with 6 managing agents
survey feedback4

Control Framework

Survey Feedback

What are the obstacles for delivering Phase 2?

  • Distortion of “the message” from individual managing agents.
  • Broker engagement. The key is to identify several key people from each broking firm.
  • Resistance to change from coverholders without a clear Lloyd’s mandate.
  • Managing the audit process – responsibilities of lead vs. follow.
  • Coverholders having inadequate systems.
  • Time.
survey feedback5

Control Framework

Survey Feedback

Suggested future topics:

  • Managing agent presentations on both process for Phase 1 and approaches to Phase 2
  • How to create the right message for Phase 2
  • How to manage/control the audit process
  • Re-development of ATLAS – what can we expect?
  • General view on market progress/readiness
  • Overview of Crystal
hcc a managing agent s approach to phase ii

Control Framework

HCC - A managing agent’s approach to Phase II
  • Clarification on the number of Coverholders
  • Confirmation of data elements
  • Collaborative approach with other Managing Agents who have same Coverholders
  • Communication strategy
      • Internally
      • Externally with brokers and coverholders
        • Mixed messages
        • Duplication
        • Loss of reputation
        • Loss of business
hcc a managing agent s approach to phase ii1

Control Framework

HCC - A managing agent’s approach to Phase II
  • Gap analysis
    • How can we avoid duplication work within Managing Agents
    • Where should the information be stored to enable Managing Agents to access
  • Risk Assessment Approach
    • Is it a one size fits all approach or do we split them into the ‘Good, The Bad and the Ugly’
    • Can scope of existing audits be expanded to provide the additional information required?
  • What are the consequences if the 2014 deadline is not met?