Governance Council Meeting

1. Governance Council Meeting February 9, 2017

2. Agenda • Welcome: Cheryl Reardon • Payroll Committee Update: Suzanne Hilleman and Terri Hein • Round Table: Angie Johnson, Kevin Ward • Phase 1 & 2 Committee Progress: Sue Sager • Communications: Lin Larson, Sue Sager • Talent Acquisition Director: Cheryl Reardon • Year of Innovation - Workload Distribution: Cheryl Reardon • Next Steps: Cheryl Reardon

3. Payroll Committee • Co-Chairs: Suzanne Hilleman, Terri Hein • Membership: Dan Schropp, Tara Black, Rachel Quinlan, Kyle Anson, Dave Bergeon, Selina Martin, Audra Haddy, Angie Johnson, Debby Zumbach • Administrative Liaison: Joni Troester • Charge: Research, propose and implement strategic alignment for payroll to maximize service quality, efficiency, minimize risk and meet compliance requirements.

4. Payroll Committee What has changed? • Prior to UHR realignment to President’s Office, Payroll function was housed in UHR under the oversight of the Senior VP for Finance and Operations (SVPFO). • In current structure, Payroll has no direct or indirect reporting line to the SVPFO or Chief Financial Officer.

5. Payroll Committee Guiding Principles • Paying employees correctly and on time is a priority • Governmental compliance and strong internal controls must be maintained • Collaborative relationships with campus stakeholders is vital to successful operations • Focus on efficiency and additional services to campus through continued IT enhancements (as well as review of business processes/practices to reduce administrative burden for campus) • Committee articulation of business case for recommendation

6. Payroll Committee Activities/Deliverables • External Benchmarking to identify organizational structures at other universities • Internal stakeholder feedback: ITS, Grant Accounting, Accounting and Financial Reporting, Health Care, Faculty HR, HR unit reps • Identify various structure options and review pros and cons/risks for each option • Submit a written recommendation to Governance Council and UI leadership

7. Payroll Committee Timeline • December 2016 – Committee began, review data • January 2017 – Began pro/con/risks/mitigation exercise • March 2017 – Proposal • April – begin implementation

8. HR Round Table Members: Angie Johnson, Kevin Ward, Sue Sager Task Force Recommendation #2 Develop a forum for sharing ideas and strategies to enhance the role of HR in high-performing organizations. Enlist campus leaders and colleagues in shaping HR and compliance strategy. Engage deans and associate deans around faculty HR issues, tap faculty expertise in HR and related fields, invite external experts, and build professional networks.

9. HR Round Table University of Iowa HR Leadership Advisory Council • Proposed Membership: Exclusive to upper level college and org leadership • Purpose: Provide opportunity for dialogue and feedback about strategic HR priorities, services, challenges, compliance, etc. • Proposed Timeline: Summer 2017 Corridor Chief Human Resources Officer Round Table • Proposed Membership: Exclusive to Chief Human Resources Officers of large employers in the corridor area • Purpose: Leverage collaboration for common challenges (dual career, diversity). Share best practices; networking • Proposed Timeline: Fall 2017

10. Phase 1 Committee Status

11. Phase 2 Committee Status

12. Phase 2 Committee Preparation

13. Talent@Iowa Communications Website: Regular content updates as new material becomes available (hr.uiowa.edu/talent) Progress updates: First quarterly infographicdeveloped and being distributed Toolkits: Messages, templates, other resources for committees available or being finalized Campus communications: Overview and initial success stories still in development; coordinating publication with debut of quarterly HR email newsletter

14. Building Capacity – Talent Acquisition • Marguerite Granat • New Director of Talent Acquisition begins March 31st • 20+ years of experience in Talent Acquisition/Recruiting/Exec Searches • Strategic Workforce Planner and Talent Acquisition Strategist (HCI) • Certified Internet Recruiter and Certified Social Sourcing Recruiter • Special thanks to the search committee and the HR community for your active involvement • Talent Acquisition System • Early stage planning • Recurring funding identified

15. Year of HR Innovation 2017 • Ideas for managing workloads • 49 responses to January question: • Understand perceptions • Establish accountability • Focus on supervisors • Evaluate priorities and processes • Value top performers • Address HR-specific needs • Full summary at hr.uiowa.edu/innovation

16. March Governance Council Meeting TUESDAY, March 7 3:30- 4:30 Seebohm 283 EMRB Proposed agenda: • FMLA Recommendation • Payroll Recommendation Date rescheduled due to inaugural UI HR conference Executive Committee meetings Wednesdays, 1 p.m., 121A USB

17. Governance Council Meetings *Date rescheduled for HR conference Executive Committee meetings Wednesdays, 1 p.m., 121A USB

18. Governance Council Action • Promotion of Talent@Iowa • Share infographics • Express appreciation to committee members and chairs • Refer to key talking points: • T@I advances the UI strategic plan’s emphasis on the university’s people. • Implementing T@I is a collaborative effort driven by the whole HR community. • T@I prioritizes strategy alongside operations—more proactive approaches to recruiting, workforce planning, etc. • Increased efficiencies should save departments time and money. • Changes will balance coordination and flexibility, giving departments additional autonomy. • Other projects (like Working@Iowa) are closely integrated—they all inform each other.