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A Six-Step Accountability Process for School Counselors

A Six-Step Accountability Process for School Counselors. M ission, E lement, A nalyze, S takeholders- U nite, R esults, E ducate. School Demographics: # of students. English as Second Language: 600 Exceptional Student Education/Special Education: 180 (9%). M ission Statement.

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A Six-Step Accountability Process for School Counselors

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  1. A Six-Step Accountability Process for School Counselors Mission, Element, Analyze, Stakeholders-Unite, Results, Educate

  2. School Demographics: # of students • English as Second Language: 600 • Exceptional Student Education/Special Education: 180 (9%)

  3. Mission Statement The mission of Hoover High School’s Comprehensive School Guidance and Counseling Program is to provide a comprehensive, preventative, and developmental counseling program that promotes academic, career, and personal/social achievement for all students. School counselors are professional school advocates who provide support to maximize student skills, motivation, curiosity and resilience in order for students to lead and participate in the society of tomorrow.

  4. Element • The critical data element to measure is High School graduation rates as defined by the SDUSD’s five requirements: • Credits (44) • 9-12 WGPA 2.0 or above • Passing the CAHSEE (both English & Math) • Meet Computer Literacy Requirement • Pass the Senior Exhibition. In addition, Counselors will monitor Progress Reports and Semester Grades.

  5. Baseline Data As of Oct 4, 2012, 47% of the class of 2013 (192 Seniors) are on target for meeting the district guidelines for graduation. About 53% of the Class of 2013 (218 Seniors) are at risk of not meeting the graduation requirements. It is statistically invalid to compare class of 2012 data to class of 2013 data because of the changing constraints and requirements from year to year. Therefore, our baseline data to be considered has been identified by the school counseling team as of October 4, 2012.

  6. Goal By June 6, 2013, 75% of class of 2013 will meet the graduation requirements.

  7. Analyze

  8. Chart I Indicates: Baseline Data for Class of 2013 Total Seniors Enrolled- 410 seniors (as of October 4, 2012) 218 Seniors At-Risk- (53%) 192 Seniors On-Target (47%)

  9. Chart II Indicates: • Baseline data for Class of 2013 • Total Seniors Enrolled- 410 seniors (as of October 4, 2012) • Type of At Risk Factors by Requirements • Total Number of seniors at risk for each requirement.

  10. Chart II Indicates:Baseline data for Class of 2013 • Total Seniors Enrolled- 410 seniors (as of October 4, 2012) • At Risk Factors by Requirements • Number of seniors at risk by “only “ category • Note: 116 seniors are Low Risk only have one risk factor. + 192 seniors are On-Track only need Senior Exhibition. 308 Total Low Risk & On Track Seniors 102 At Risk with Combination of Risk Factors.

  11. Intervention:On Target • Counselors monitor student’s progress in Senior Exhibition Project in collaboration with Senior English teachers. • Monitor progress report at each grading period. • Refer to appropriate intervention as needed.

  12. Interventions:Medium/Low Risk • Conduct and Analyze Pre-Post Surveys to implement interventions. • Group Counseling as identified by our Pre-Post Senior At risk Survey. • Individual Counseling & Parent Conferences. • Prepare and Mail at-risk letters. • Motivate and Encourage students to attend CAHSEE Prep. • Help proctor CAHSEE to show support to students during testing times. • Refer, enroll, and assign students to I High courses. • Refer and assign courses in Credit Recovery and HSDP to students as needed for graduation requirements. • Make necessary referrals to Community Resources on and off campus. • Refer to Tutoring, Provide Classroom Presentations and interventions/workshops throughout the year. (See Calendar of Events for 12th grade). • Teach Study Skills, Testing strategies, Goal Setting, Calculate GPA, Decision Making Skills, and Stress Management. • Review Graduation Requirements. • Monitor progress report at each grading period. • Coordinate options for Computer Lit. Test Out for students who need to meet this requirement and/or enroll in iHigh course.

  13. Intervention:High Risk • Counselors will work directly with students to identify the areas of need. • Develop Individualized Plan. • Refer to appropriate interventions as needed. • Refer to District counselor for alternative plans in order to graduate in a timely manner as needed. • In addition, all interventions above are performed as appropriately deemed by counselors for each case.

  14. Interventions:By At-Risk Factors • GPA only- • Refer to Tutoring, Refer to HSDP, iHigh, Credit Recovery. • Refer, enroll, and assign students to I High courses to improve GPA. • Refer and assign courses in Credit Recovery and HSDP to students as needed for remediation of course for Graduation to improve GPA. • Credits only- • Refer to HSDP, iHigh, Credit Recovery. • Refer, enroll, and assign students to I High courses. • Refer and assign courses in Credit Recovery and HSDP to students as needed for graduation requirements

  15. Interventions:By At-Risk Factors • CAHSEE only- Motivate and Encourage students to attend CAHSEE Prep. Help proctor CAHSEE to show support to students during testing times. CAHSEE Math after school tutoring-small group intervention. • Computer Lit Only- Coordinate options for Computer Lit. test out for students who need to meet this requirement and/or enroll in iHigh course. Offered Saturday workshops for completing requirements. • Sr. Exhibition Only- Counselors monitor student’s progress in Senior Exhibition Project in collaboration with Senior English teachers. Monitor progress report at each grading period. Refer to appropriate intervention as needed. • Combination- Interventions listed under Medium/Low Risk and High Risk interventions.

  16. Stakeholders- Unite

  17. Stakeholders: School Counselors • REFERRALS to tutoring services(Café Excel), HSDP, Mid-City, Online credit recovery program (APEX) and I –High, • Mentoring program, • Tobacco & INSIGHT Intervention, • TUPE Presentations, • CAHSEE Prep, • Computer Literacy Workshop & Test Out • Please see attached Counseling Intervention Calendar for the 12th Grade • Support Groups (Study Skills, Motivation), • Early intervention using Data, • Individual conferences, • Parent conferences, • At-risk letter • AP at-risk intervention, • Small Learning communities (Academy), classroom & group presentations, • Pre/post at-risk Senior surveys • PIQE parent workshops

  18. Stakeholders: Administration • Principal Talks • Master schedule • Providing solutions to the constraints’ that arise • Providing time & funding to School Counselors • Providing funding to support personnel to develop and implement new interventions as needed

  19. Stakeholders: Teachers • Senior Exhibition • Parent Conferences • Expository Reading & Writing Course (ERWC) course implementation • Staff Development (AP, AVID) • Provide lunch & after-school tutoring

  20. Stakeholders:Community • Students • Attend school regularly & assigned intervention(s), • Parents • Attend parent conferences & parent workshops • Monitor: homework, attendance, grades, • Community Agency Members • Mentoring, monitoring and one-on-one support of students

  21. Stakeholders:Student Support Services • Academy Directors • Monitor student data (grades, credits, attendance) • Social Workers • Referral to Health Center social worker and social work interns • School Psychologists • Support RTI process • Maintain and implement IEP • Student/school Interventionist • Home Visits • Parenting your Teen Workshops • Supervising MFT Interns with 24 active cases • Monitoring Cardinal Camp participants (1st class to graduate) • 10 to Succeed program

  22. Stakeholders:Other Resources • Other Support Staff (front office, custodial, cafeteria, playground) • College Avenue Compact • Classroom presentations, individual conferences, parent workshops, small groups, College Prep Day • Please see attached Calendar of Interventions. • Resources (grants, technology, etc.) • I21 Grant, Netbooks, iPads, Naviance • Classroom Teacher Assistants • Implementation of IEP’s

  23. Stakeholders:Counseling Support • SDSD Counseling Interns • Work in collaboration (In training) with Assigned Counselors. • Provide Classroom lessons as directed by supervisor. • Under the direct supervision of Counselor provide Individual Conference and parent conferences • Provide small group intervention in coordination with supervisor. • Review transcripts and Prepare Graduation credit checks. • Colleges and Universities • College Avenue Compact • SDSU • Help Provide services to promote a college going culture. • Provide College Prep Day- Senior Seminars

  24. Results

  25. Chart I Indicates:Semester 1: Mid Year Data Baseline Data: Oct 4, 2012 Mid Year Data: Jan 28, 2013 Mid Year (Semester 1) Data for Class of 2013 Total Seniors Enrolled- 358 seniors (Jan 28th)- 52 Seniors Exit from Oct 4 99 Seniors At-Risk- (28%)- Decrease of 25% from Oct. 4 259 Seniors On-Target (72%)- Increase of 25% from Oct 4

  26. Chart II Indicates:Semester 1: Mid Year Data • Total Seniors Enrolled- 358 seniors (as Jan. 28, 2013) • In general, number of Seniors at risk by each category decrease. • Computer Lit (63% Reductions), GPA ( 49% Reduction), Credits (48% Reduction), CAHSEE (54% Reduction) • Senior Exhibition- Decrease in Seniors- (Reasons discussed in Chart III) Loss of 13%

  27. Chart III Indicates:What happened to the 52 Seniors from Oct to Jan ? • From Oct to Jan. decrease in 52 Seniors • 11 Seniors are Re-classified ( Super Senior 2014) • 30 Seniors Referred to Alternative Education Options • 11 Others: 4 Transfer schools, 2 Transfer Academies, 4 Unknown, 1 Zero Tolerance

  28. Chart IV Indicates:Mid Year Data: Semester 1 Number of seniors at risk by “only “ category 56 seniors are Low Risk & only have one risk factor. ( Decrease of 60 Seniors from Oct) + 259 seniors are On-Track & only need Senior Exhibition. ( Increase of 67 Seniors from Oct ) 315 Total Low Risk & On Track Seniors 43 At Risk with Combination of Risk Factors. ( Decrease of 59 Seniors from Oct)

  29. Final Year Report Pending Senior Final Results

  30. Educate

  31. Name of Counselor(s) Leading the Initiative: Trina Le- Head Counselor Teri Clavell- District Counselor TheronMaas- Counselor Andrea Munoz- Counselor Bill Navickas- Counselor Tawnya Pringle- Counselor Roberta Cruz- SDSU Fieldwork Students Hugo Gonzalez- SDSU Fieldwork Students Maia Weldele- SDSU Fieldwork Students

  32. THANK YOU!

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