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Overview of VISTA/PSAYDN Sustainability Planning September 18,2013

Overview of VISTA/PSAYDN Sustainability Planning September 18,2013. Center for Schools and Communities. Today’s Webinar. This is an overview of the process for the sustainability planning project. It is meant to determine if this is a good fit for your program Commitment

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Overview of VISTA/PSAYDN Sustainability Planning September 18,2013

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  1. Overview ofVISTA/PSAYDN Sustainability PlanningSeptember 18,2013 Center for Schools and Communities

  2. Today’s Webinar • This is an overview of the process for the sustainability planning project. It is meant to determine if this is a good fit for your program • Commitment • Five Modules In Planning Process • Elements of Sustainability • Defined by The Finance Project • Structure for Sustainability Planning • Planning to Plan

  3. Purpose of Sustainability Planning • Clarifies where you are and where you’re going • Demonstrates the value of your work • Secures resources and new partners for your cause • Positions you for long-term success and planning

  4. What’s the Commitment? • Core sustainability planning group (7-10 people) meet 3 – 6 hours per month for 8months. • Staff person as Project Site Leader Prepare and following up on meetings. 1 day per month for 8 months • Arranging monthly check-up meetings (by phone or in person) • Communicating to stakeholders in between meetings • Working with PSAYDN VISTA staff to develop agendas • Collecting data and compiling information • Two awareness events

  5. Commitment • Five Modules Covering Eight Key Elements • Core Sustainability Planning Group Facilitation • Large Group connections with other selected groups

  6. Modules and Elements in the Planning Process I. Building A Sustainable Initiative 1. Vision 2. Results Orientation II. Developing Vision and Results 3. Strategic Financing Orientation 4. Broad Base of Community Support III. Creating A Strategic Financing Plan 5. Key Champions IV. Building Capacity and Support 6. Adaptability to change 7. Strong Internal Systems V. Developing The Written Plan 8. Sustainability Plan

  7. Module I: Building a Sustainable Initiative • Complete Self Assessment • How do we rate with the Eight Elements of Success? • Provides foundation for Planning Efforts • Who will be involved?

  8. Module I Element I: Vision What Does Success Look Like? • Understandable • What is your mission? • How are you fulfilling this mission? • Compelling • Encourages outside support

  9. Module I Element Two: Results Orientation • Clearly define results • Identify measurement towards results • Make adjustments and course corrections

  10. Module II: Developing Vision and Results • What programs/activities do we want to include in the plan? • What does success look like? • How do you measure progress? • Can we develop a logic model that explains our work?

  11. Module II Element Three: Strategic Financing Orientation • “Financing for what” • Estimate fiscal needs • Identify current resources • Assess funding gaps • Identify funding sources and financing strategies

  12. Module III: Creating the Strategic Financing Plan • What will it cost to run these initiatives over the next three fiscal years? • What resources do we have legal commitment for in the next three years? • What resources do we still need?

  13. Module III Element Four: Broad-Based Community Support • Identify stakeholders whose support is critical • Decide vehicle to involve stakeholders • Develop and implement outreach efforts

  14. Module III Element Five: Key Champions • Leaders from: • Business • Faith-based institutions • Government • Vital force to generate: • Public will • Increased resources • Influence government decision makers • Target those with interest in initiative

  15. Module IV: Building Organizational Capacity and Community Support • Can we implement the strategies? • What are the external and internal considerations ? • What type of external expertise do we need in order to be successful? • Who are the key champions we need to bring on board?

  16. Module IV Element Six: Adaptability to Changing Conditions • Anticipate, influence, respond • Be aware of current research and data • Use research

  17. Module IV Element Seven: Strong Internal Systems • Fiscal systems • Human resource systems • Information systems • Communication systems

  18. Module V: Developing and Writing the Plan • Who is writing our plan? • How will we review the written plan? • What are our tasks and who is responsible? • What are our timeframes and milestones?

  19. Module V Element Eight: Sustainability Plan • Demonstrates effort, knowledge of where and how to reach goals • Provides confirmation of agreement • Useful in marketing vision • Guide for ongoing management

  20. What’s It All About? • Clarify vision/mission • Decide what to sustain Outcomes/end results • Identify the strategies used • Cultivate broad community support • Pursue a variety of funding options • Write a Plan!!!

  21. Is it a good fit? What’s First? Determine your readiness to participate • Do you have an established organizational structure for your initiative? • Are you implementing strategies and activities? • Do you have initiative leaders and staff who can devote time to the process?

  22. Is it a good fit? Who Should Be Involved? • Internal • Decision-makers • Management • Customers • External • Potential New Partners • Businesspeople • Political Leaders • Trendspotters

  23. Is it a good fit? Schedules and Assistance • Eight months training • First meeting is Planning to (conference call or in person) • Two One-Day Trainings • Group work in the modules • First training: October 25th • Second training: January 24th and 31st • Two Video or Phone Conferences • Ongoing Technical Assistance from VISTA

  24. Planning to Plan Held in before first training on October 25th Goal • develop a realistic work plan for sustainability planning process • Define scope of plan • Identify activities local leaders will most likely support • Ascertain who needs to be involved in process • Decide how input from all stakeholders will be structured • Collect needed information • Write out timeline/work plan

  25. Takeaways for Today.. • Think about the importance of sustainable financial planning • Understand the time and resource commitment needed to do it well • Decide whether this process can help you • Have tools to decide if you’re ready to invest in the process

  26. After the Webinar • You will receive a Letter of Agreement via email. Please fill out an return by email if interested in the Sustainability Planning Process. • Please fill out survey attached to email

  27. A division of the Central Susquehanna Intermediate Unit • VISTA Contact Information • Emily Miano • Nutrition and Sustainability Coordinator AmeriCorps VISTA • Pennsylvania Statewide Afterschool Youth Development Network • Center for Schools & Communities • 275 Grandview Avenue, Suite 200 • Camp Hill, PA 17011 • www.center-school.org • Phone: (717) 763- 1661, Ext. 107 • Fax: (717) 763-2083 • Email:emiano@csc.csiu.org

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