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Fort Gordon Civilian Personnel Advisory Center - PowerPoint PPT Presentation


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Managing Leave and Attendance. Fort Gordon Civilian Personnel Advisory Center. Managing Leave & Dealing with Attendance Problems. “Stay alert. You can observe a lot by watching.” - Yogi Berra. Annual Sick Leave Without Pay (LWOP) Absence Without Leave (AWOL) Advanced

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Managing Leave and Attendance

Fort Gordon Civilian Personnel

Advisory Center

managing leave dealing with attendance problems
Managing Leave & Dealing with Attendance Problems

“Stay alert. You

can observe a

lot by watching.”

- Yogi Berra

managing leave dealing with attendance problems3
Annual

Sick

Leave Without Pay (LWOP)

Absence Without Leave (AWOL)

Advanced

Voluntary Leave Transfer Program

Use or Lose

Restored

Family Friendly

Family & Medical

Excused Absence

Court

Home

Military

Managing Leave & Dealing with Attendance Problems

Types / Categories of Leave

managing leave dealing with attendance problems4
Managing Leave & Dealing with Attendance Problems
  • Annual Leave
    • Accrued: 4, 6, or 8 hrs/PP (LOS)
    • May be advanced
      • maximum: expected Leave Year earnings
    • Employee “Right to Use” - entitlement
    • Management “Right to Determine” -legitimate business needs
      • when
      • how much
managing leave dealing with attendance problems5
Managing Leave & Dealing with Attendance Problems
  • Sick Leave
    • Accrued: 4 hrs PP
    • May be advanced
      • maximum: 240 hours
    • Incapacitated by illness / injury
    • Medical, dental, optical examination
    • Medical, dental, optical treatment
managing leave dealing with attendance problems6
Managing Leave & Dealing with Attendance Problems
  • Sick Leave - Family Friendly
    • Same reasons as for “self”
    • Limited: portion of employee’s SL
      • accrued, advanced, or donated
      • 40 hours per Leave Year
      • 64 additional IF leave balance of 80+
managing leave dealing with attendance problems7
Managing Leave & Dealing with Attendance Problems
  • Leave Procedures
    • 5 CFR 630, Absence & Leave
    • USASC & FG Reg 690-21
  • Supervisors Must
    • Know
    • Understand
    • Communicate
    • Apply
    • Enforce
managing leave dealing with attendance problems8
Managing Leave & Dealing with Attendance Problems

Supervisory Responsibilities

  • Communicate procedures
  • Ensure proper use
  • Avoid conflicts with workload
  • Approve & Disapprove requests
  • Avoid leave forfeiture
  • Deal with misuse / abuse
managing leave dealing with attendance problems9
Managing Leave & Dealing with Attendance Problems

Supervisory Responsibilities

  • Communicate procedures
  • Ensure proper use
  • Avoid conflicts with workload
  • Approve & Disapprove requests
  • Avoid leave forfeiture
  • Deal with misuse / abuse

This is managing leave

managing leave dealing with attendance problems10
Managing Leave & Dealing with Attendance Problems
  • Employee Responsibilities
    • Understand procedures
    • Follow procedures
    • Plan & request leave in advance
    • Promptly report sick & emergency absences
managing leave dealing with attendance problems11
Managing Leave & Dealing with Attendance Problems
  • Employee Responsibilities - continued

Don’t

“disappear”

without

supervisory

approval

managing leave dealing with attendance problems12
Late Arrivals

Early Departures

Disappearing Acts

Monday - Friday - Before & After Holidays

“Burn-as-Earn”

Unsupported Sick Absences

Managing Leave & Dealing with Attendance Problems

Leave & Attendance Problems

managing leave dealing with attendance problems13
Late Arrivals

Early Departures

Disappearing Acts

Monday - Friday - Before & After Holidays

“Burn-as-Earn”

Unsupported Sick Absences

Last Minute Requests

Failure to Call-in

Others Call-in

Calls to Non-Supvs

Frequent Breaks

Frequent Extended Lunch Periods

Assignments Due

Managing Leave & Dealing with Attendance Problems

Leave & Attendance Problems

managing leave dealing with attendance problems14
Managing Leave & Dealing with Attendance Problems

How do you

deal with

such problems ?

managing leave dealing with attendance problems15
Managing Leave & Dealing with Attendance Problems

Dealing with Attendance Problems

  • Accommodation(s)
  • Counseling - Warning
  • Leave Restrictions
    • AWOL
    • In-Out Certification
    • Medical Certification
  • Disciplinary Action
managing leave dealing with attendance problems16
AWOL

Unapproved absence

No pay - choice of management

Basis for discipline

Sends strong signal: intolerable

LWOP

Approved absence

No pay - choice of employee

Seldom a basis for discipline

Sends mixed / weaksignal: tolerable

Managing Leave & Dealing with Attendance Problems

AWOL vs LWOP

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Managing Leave & Dealing with Attendance Problems

Probationary Employees

with leave or attendance problems

  • Counsel / Notice of Warning - Maybe
  • If no improvement,TERMINATE appointment
  • Complete action prior to the endof the Probationary Period
    • Competitive Service = 1 year
    • Excepted Service = 2 years
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Managing Leave & Dealing with Attendance Problems
  • Deal with Problems - Don’t Avoid
  • Early Intervention
  • Discuss with Employee Relations
  • Don’t Diagnose - Refer to EAP
  • DOCUMENT
  • DOCUMENT
  • DOCUMENT