Contracting in Urban Transport. Structure of Presentation. Objectives of Module Case Example Preparation of Feasibility Report (FR) and Detailed Project Report (DPR) Procurement Process Contracting Options and Case Studies Procurement Strategies Preparation of RFQ/RFP
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The Contracting module is developed with an objective to make the users mainly understand the following
Government of ………………/
Government of ……………..Urban Development Trust
Tender Notice No:8/ ____________/__________/12-13 Dated:30-1-2012
The Municipal Commissioner,………………… Municipality, invitees sealed tenders from interested bidders for “Providing Street lighting in the unserved areas in
Package-A: Road No ……to……. Of Sector …… and
Package-B: Road No ……to……. Of Sector ……”
Estimated Contract value of work is (a) Rs 255.55 lakhs (b) Rs 154.85 lakhs. Last Date for receipt of tenders including EMD is before 3.00Pm on (a) 21-01-2013 (b) 21-01-2013.
Documents can be purchased from the Municipal Commissioner , …………….Municipality Ph.No……………..,Fax No…………..by remitting a D.D. or Municipal Challan for Rs 22,000/- before 5.00pm on (a) 16-01-2013 (b) 16-01-2013. Other details regarding eligibility etc. are in the tender documents.
Following are the lacunae for the above Tender Notice
Project Scope & Quality
Preliminary Project Report
Detailed Project Report
The key criteria for an appraisal of a project are:
Source: Sustainable Urban Transport Planning Toolkits for Public Private Partnership in Urban Transport, 2008,Ministry of Urban Development
Detailed Project Report
Procedures and steps for hiring consultants
Financial & Economic Appraisal
Social & Environment Appraisal
Social and Environment
As per the Procurement Bill 2012 of Indian Government,
‘‘procurement’’ or “public procurement” means the acquisition of works, goods or services by a procuring entity, and includes all stages of the process of acquisition, by purchase, lease, licence or otherwise, of works, goods or services, beginning with the process for determining the need for such acquisition and ending with completion and expiry of the procurement contract or framework agreement, but does not include any acquisition without consideration, and “procure” or “procured” shall be construed accordingly.
As per the Procurement Bill 2012:
States Government should follow their own acts and regulations for procurement of good and services
Source: CRISIL Risk and Infrastructure Solutions Limited.
Force Majeure Risk
Indst. Relations Risk
Latent Defect Risk
Change in Law Risk
Residual Value Risk
Source : Janmarg, Ahmedabad
There are various methods of procurement, some of them are:
Appropriate method of procurement for large contracts & for specialized technical inputs
ICB is in most cases employed when the contract value is beyond a threshold value
It is the accepted mode of procurement as per most of the multi-lateral agencies and for contracts such as concessions, BOT, BOOT etc
National Competitive Bidding (NCB)
E-Procurement is a solution designed to electronically handle the process of public tender for the acquisition of specialized goods, works, and consulting services that are of high value and low volume. Introduction can be phased and provides wide exposure to e-GP at low incremental cost.
Key Evaluation Criteria for Procurement of Goods as per World Bank guidelines
Contract Monitoring Framework
Strong Project Team
PMC shall perform duties as Engineer-in-Charge for monitoring performance of contractor
Project Control and Monitoring